Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 27, 2026

Hiring at a glance

View jobs

Open jobs: 1,138
Employers: 860

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%93 listings
On-site: 91%1,038 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 1 month ago
Privacy Officer & Senior Legal Counsel
FortisBC
Surrey, BC · Vancouver, BC · Kelowna, BC
Added 1 month ago
PA
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
- $75,000 to $90,000 CAD / year
- Contract
Our client is a leading commercial real estate developer based in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean,…
Added 1 month ago
KI
Administrative Technician- Human Resources
Kruger Inc.
Montreal, QC
- Full-time
Added 1 month ago
WT
Customer Service & Office Administrator
WBM Technologies
Winnipeg, MB
- Full-time
The Customer Service & Office Administrator supports customers and internal teams through order processing, customer service, inventory coordination, and day-to-day office administration.…
Added 1 month ago
SC
Office Manager
Service Corporation International
Toronto, ON
- Full-time
Added 1 month ago
P
Test Administrator
Pearson
Halifax, NS
- Part-time
Added 1 month ago
S
Office Manager – Toronto
Solactive
Toronto, ON
- Full-time
Added 1 month ago
SH
Admin/Office Coordinator/Scheduler
Senior Helpers of White Rock, BC, Canada
Surrey, BC
- Full-time
…friendly, organized, dependable, and detail-oriented Admin & Office Assistant to support our growing team and help keep our office operations running…
Added 1 month ago
SE
Office Administrator, Trucking
Source Energy
AB · Northern Sunrise County, AB
- Full-time
The Office Administrator, Trucking assists in the daily operations of the trucking organization, ensuring compliance with transportation regulations. Additionally, this role works very…
Added 1 month ago
AW
Timesheet & Administrative Coordinator
Arrow Workforce Solutions
Vaughan, ON
- Full-time
Added 1 month ago
JI
Office Manager
J.D. Irving, Limited
Concord, ON
- Full-time
Midland Transport is currently seeking an Office Manager in Concord, ON. The Office Manager will oversee the administrative needs of the Terminal ensuring all other departments are…
Added 1 month ago
Area Office Coordinator (Rosetown, Plenty, Brock, SK)
Simplot
Kindersley, SK
Added 1 month ago
Administrative Technician
BRP
Valcourt, QC
Added 1 month ago
BG
Office Administrator
Brandt Group of Companies
Saguenay, QC · Chicoutimi, QC
- Full-time
Brandt is currently seeking an Office Administrator (temporary) for our Chicoutimi Construction and Forestry location.
Added 1 month ago
R
Office Manager
ROSEN
Calgary, AB
- Full-time
Added 1 month ago
VO
Chief Administrative Officer
Village Of Acme
Acme, AB
- Full-time
Added 1 month ago
MD
Internal Audit Investigator - Administrative Officer
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Division/Unit: Executive Office / Internal Audit Staff
Added 1 month ago
GL
Talent & Office Coordinator
Groupe Lemur, Inc
Montreal, QC
- Full-time
Added 1 month ago
M
Office Manager (Toronto)
Magnific
Toronto, ON
- Full-time
We’re looking for an Office Manager to take ownership of the day-to-day operations of our Toronto office and help create a welcoming, organized and inspiring workplace for everyone at…
Added 1 month ago
FP
Sales and Office Administrator
FASTSIGNS Parker/Castle Rock
Surrey, BC
- Full-time
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Brampton, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Brampton location.
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Watrous, SK
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Watrous Agriculture location.
Added 1 month ago
BG
Office Administrator
Brandt Group of Companies
Timmins, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Timmins location.
Added 1 month ago
CP
Office Administrator
Canadian Plains Energy Services
Lloydminster, SK
- Full-time
An office administrator provides administrative support in the Lloydminster office is approachable, organized, and customer service oriented. The administrator maintains an appropriate…
Added 1 month ago
CS
Office Administrator
Calgary Signs & Wraps
Calgary, AB
- $16 to $18 CAD / hour
- Full-time
Plans, develops, and establishes systems and procedures for office/showroom related activities in accordance with directives established

Solactive

Office Manager – Toronto

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Sep 24, 2027
Posting language: English
Posted: Sep 24, 2026

Original job description

Company Description

Since its creation in 2007 in the financial city of Frankfurt am Main, Solactive AG has grown to one of the key players in the indexing space. The German multi-asset index provider focusses on tailor-made indices, offering to its clients a faster service, with greater flexibility and at a reasonable cost. Solactive AG and its subsidiaries have become one of the fastest growing index providers over the past few years and support the leading investment banks and asset managers across the globe. We have gained global recognition for our role in the Exchange Traded Fund (ETF) industry, where we rank among the top providers worldwide for underlying indices. We also excel in diverse areas such as Structured Products and investment mandates, showcasing the wide range of our capabilities. The impact and value we bring to the market is palpable, but also in the reputation we have proudly built by being close to our customers, solidifying Solactive AG as a trusted and reliable ally in the ever-evolving global financial landscape.

Job Overview

You'll be the welcoming face of our Toronto office and the quiet force keeping everything connected in the background. You'll create an environment where productive work feels good for our team, our guests, and anyone who walks through the door. And here's what makes this role especially exciting: we're planning to move into a new Toronto office next year, and you'll be a key driver of that transition helping to shape a brand-new space from the very beginning and making it truly ours.

Your Tasks

Serve as the first point of contact in the office, ensuring a warm, open, and professional atmosphere for employees and visitors alike.
Own the day-to-day office operations: ordering supplies, managing vendors and service providers, and maintaining a smooth-running workspace.
Coordinate with building management on facilities, maintenance, and health & safety compliance.
Plan and organize team events, social activities, and employee engagement initiatives that bring people together.
Lead and coordinate the upcoming office relocation from logistics and vendor management to ensuring a seamless move experience for the whole team.
Partner closely with Office Managers at our other locations (Frankfurt, Berlin, Hong Kong) to align on standards and share best practices.
Handle incoming communications, mail, and package management for the office.
Provide basic on-site support for meeting room setups and technology (coordinating with IT where needed).

Your Profile

You love welcoming people and bring a naturally positive, service-oriented energy to everything you do.
You're highly organized, proactive, and can manage multiple priorities without losing sight of the details.
You're a confident communicator warm with people and clear in writing.
You work independently and take initiative without needing a lot of hand-holding.
You're comfortable operating in an international environment and collaborating across time zones.
Experience in office management, workplace coordination is a plus.
Familiarity with Canadian workplace health & safety requirements is an asset.

Our Offer

A role with real ownership: you shape the Toronto office experience from the ground up, including leading our upcoming office move.
Part of a global FinTech company with offices in Frankfurt, Berlin, Toronto, and Hong Kong.
Competitive compensation package, including healthcare, retirement savings and other benefits.
A modern, people-first culture: flat hierarchies, short decision-making paths, no corporate overhead.
Regular cross-office networking events and a team that genuinely invests in each other.

Your Application

Interested? Don’t miss your chance and apply directly online by filling in the application form on our website. This role is for an existing vacancy. Please ensure you also upload your CV; a cover letter is optional. We look forward to receiving your application.

For further information, please visit: www.solactive.com/career/

Please note: no artificial intelligence (AI) is used in the screening, assessment, or selection of candidates for this position.

About Us

Solactive AG is a FinTech company operating globally and growing at a fast pace, headquartered in Frankfurt. Since 2007, we develop tailor-made and multi-asset class index solutions for ETFs and other index-linked investment products for the leading global investment banks and asset managers as our clients. Flexibility, efficiency and providing the highest quality are at the heart and soul of our business philosophy. We are now hiring!

Apply About employer

More about this job

Responsibilities

Manage daily Toronto office operations, serve as the first point of contact for employees and visitors, coordinate facilities and vendors, and organize team events. Lead the upcoming office relocation and collaborate with office managers in other global locations to align standards and share best practices.

Requirements

The ideal candidate is welcoming, service-oriented, highly organized, proactive, and able to communicate clearly while managing multiple priorities independently. Office management or workplace coordination experience is a plus, and familiarity with Canadian workplace health and safety requirements is an asset.

Skills

Office Management
Workplace Coordination
Vendor Management
Facilities Coordination
Health And Safety Compliance
Event Planning
Employee Engagement
Office Relocation
Communication
Organization
Prioritization
Initiative
Cross-Time-Zone Collaboration
Mail And Package Management
Meeting Room Setup
Basic Technology Support

Benefits

Healthcare
Retirement Savings

Visa sponsorship

Not detected in the job text

Keywords

Office Management
Workplace Coordination
Office Operations
Vendor Management
Facilities Management
Building Management
Workplace Health And Safety
Office Relocation
Event Planning
Employee Engagement
Mail Management
Package Management
Meeting Room Setup
Technology Support
IT Coordination
Cross-Office Collaboration
Financial Services
FinTech
Index Provider
Exchange Traded Funds
Structured Products

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