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Added 1 hour ago
Industry Partnership & Employer Engagement Coordinator
Jobbe
Antigonish, NS
Full-time
Experience working in post-secondary education, work-integrated learning, student recruitment, or corporate talent acquisition.
Added 1 hour ago
Fitness Personal Trainer Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
Internship
Reporting to the Fitness Supervisors and Fitness Coordinator, the Personal Trainer will be responsible for training individuals in private, semi-private, group and/or sport specific…
Added 1 hour ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
But we don't stop there. HSN is a hub of discovery and learning, home to the prestigious Health Sciences North Research Institute and the ground-breaking Labelle Innovation and Learning…
Added 1 hour ago
Stewardship Coordinator
Health Sciences North
Sudbury, ON
But we don't stop there. HSN is a hub of discovery and learning, home to the prestigious Health Sciences North Research Institute and the ground-breaking Labelle Innovation and Learning…
Added 7 hours ago
Safety Coordinator
Nutrien
Lanigan, SK
Full-time
Lead and support incident learning using Learning Teams, TapRoot, and other appropriate cause analysis methodologies, with a focus on understanding operational context, identifying system…
Added 8 hours ago
Pharmacy Assistant Manager - RPT
Safeway Canada
Saskatoon, SK
Full-time
Collaborates with Relief Coordinator and Pharmacy District Manager Collaborates with colleagues to share best practices to continually enhance the patient experience
Added 8 hours ago
Shipping and Receiving Coordinator
Mattina Mechanical Limited
Hamilton, ON · Greater Hamilton (Burlington) Metropolitan Area
Full-time
As a Shipping & Receiving Coordinator, you will play a critical role in supporting shop operations by ensuring materials, equipment, and fabricated assemblies move efficiently through the…
Added 8 hours ago
BDC - Service Coordinator
Dilawri Group of Companies
Mississauga, ON
Full-time
…culture rooted in collaboration, accountability, and continuous learning. Our values of Excellence, Leading, Teamwork, Integrity, Innovation, and Giving Back guide how we work, how we lead,…
Added 8 hours ago
Accounts Payable Coordinator
CROWN PROPERTY MANAGEMENT
Toronto, Ontario
$50,000 to $60,000 CAD / year
The Accounts Payable Coordinator reports to the Controller with the main responsibility to provide reliable, timely, and efficient support and facilitate continuous improvement in systems…
Added 9 hours ago
Training Manager (Internal Posting)
Commissionaires Nova Scotia
Bedford, NS
Work collaboratively with Training, Human Resources, Recruitment, and Operations to develop an annual training schedule aligned with organizational and operational needs.
Added 9 hours ago
Student Life Coordinator
Algoma University
Brampton, ON
$55,348 to $69,185 CAD / year
Algoma University has an existing vacancy in the position of Student Life Coordinator. Reporting to the Manager, Student Life Operations, the Student Life Coordinator is responsible for…
Added 9 hours ago
Care Coordinator #036-26
Ontario Health atHome
North Bay, ON
Full-time
We Know Wellness Is Supported With Work-life Balance. In An Inclusive Culture Committed To Support Your Passion For Continuous Learning, Growth And Innovation, We Offer
Added 9 hours ago
Care Coordinator #051-26
Ontario Health atHome
Sudbury, ON · Greater Sudbury, ON
Full-time
As a Care Coordinator (Status: Full-Time, Start date: Immediately; Location: Sudbury - Health Sciences North) , you will assess and determine patient care needs and eligibility, provide…
Added 9 hours ago
Care Coordinator #113-26
Ontario Health atHome
Timmins, ON
Full-time
As a Care Coordinator ( Full-Time, Permanent; Start date: Immediately; Location: Timmins and District Hospital ) , you will assess and determine patient care needs and eligibility, provide…
Added 9 hours ago
Care Coordinator - Hospital
Ontario Health atHome
Mississauga, ON
Full-time
As a Hospital Ca re Coordinator, you will assess and determine patient care needs and eligibility, provide access and referrals to community services, and engage with patients, caregivers…
Added 9 hours ago
HR Coordinator (Part-Time)
Parts Canada
London, ON
The HR Coordinator will be the on-site HR presence in our London office, providing day-to-day support to employees and assisting our broader Canadian HR team with HR administration,…
Added 9 hours ago
Secondary Long Term Occasional (LTO) 100% Grade Special Education Developmental Disability
York Region District School Board
Woodbridge, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
Supply Outdoor Guide
District School Board of Niagara
ON · Ontario, Canada
Full-time
…support for students in our positive and inclusive outdoor learning…
Added 9 hours ago
Secondary Long Term Occasional (LTO)66.67% Grade 12 Equity and Social Justice and Grade 11 Intro to Anthropology, Psychology & Sociology
York Region District School Board
Woodbridge, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
Secondary Long Term Occasional (LTO) 33% Computer Studies--Grade 10 ICD 201
York Region District School Board
Markham, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
Elementary Long Term Occasional (LTO) 50% Grade 7/8
York Region District School Board
Newmarket, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
Secondary Long Term Occasional (LTO) 67% Grade 10 Pre-IB Science (SNC2D8)
York Region District School Board
Richmond Hill, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
Elementary Long Term Occasional (LTO) 16% Primary Prep and Community Class Prep
York Region District School Board
Richmond Hill, ON
Full-time
To be considered for this opportunity, please complete the following online application to the attention of: The Recruitment Team. For further information regarding this posting, please…
Added 9 hours ago
People & Office Coordinator
Solar Provider Group
Toronto, ON
Full-time
We are seeking an organized and detail-oriented People & Office Coordinator to support HR administration, employee records, employment documents, payroll and benefits, and day-to-day office…
Added 10 hours ago
Coordinator, Training (12 Months)
Magna Mining Inc.
Sudbury, ON · Greater Sudbury, ON
Full-time
Magna Mining is looking for a Coordinator, Training to support the development and competency of our Operations and Maintenance teams.

Solar Provider Group

People & Office Coordinator

Toronto, ON, M6K 3P6, Canada

Job type: Full-time
Posting language: English
Posted: Sep 30, 2026

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Original job description

About Solar Provider Group

Solar Provider Group (SPG) is a global solar developer with offices in the United States, Canada, Germany, and the Netherlands and active projects across North America and Europe. Our North American team focuses on solar and battery energy storage projects in the United States and Canada, with most current activity in the United States. We are a small team doing meaningful work: each project we advance brings clean energy closer to the grid, and each person here can see the impact of their work.

We identify, secure, and advance sites through the full development cycle, from early-stage land acquisition to construction readiness. Our team combines technical expertise, financial insight, and strong local relationships to deliver projects that accelerate the clean-energy transition and create lasting value for landowners and communities.

The Role

We are seeking an organized and detail-oriented People & Office Coordinator to support HR administration, employee records, employment documents, payroll and benefits, and day-to-day office operations. The role supports a growing team of approximately 35 employees across our Canadian and U.S. operations and a separately operated affiliate that shares our Toronto office.

Reporting to the General Counsel, you will work with the management team to keep records accurate, coordinate employee processes, and follow through on administrative tasks. This is primarily an execution-focused coordination role responsible for administering established company practices and processes rather than independently developing HR policy or programs.

Duties and Responsibilities

Employee Administration and Documents

Draft employment and HR documents, including offer letters, employment agreements, amendments, and employment confirmations, from approved templates and instructions for the General Counsel’s review and approval.
Research and present routine HR and employment questions across Canadian and U.S. jurisdictions for the General Counsel’s review.
Arrange signatures, follow up on outstanding paperwork, and keep employee files complete, accurate, and confidential.
Assist with onboarding and offboarding, including forms, orientation, access requests, and employment eligibility documents for new hires in each country.
Assist with recruitment administration, including job postings, initial application reviews against set criteria, recruiter and screening-provider coordination, interview scheduling, hiring approvals, and candidate communications.

HRIS and Payroll Support

Assist with payroll administration for Canadian and U.S. entities, including collecting and checking inputs, preparing information for approval, and following up on discrepancies.
Monitor HRIS notifications, probation periods, check-ins, contract end dates, and leave; prepare related information and reports, follow up with managers, and track completion. Maintain checklists and policy acknowledgements and follow up on system questions as needed.
Assist with payroll-related forms, registrations, and filings with government agencies and providers, including workers’ compensation and employer tax registrations.
Assist with benefits enrolment, changes, renewals, and employee data updates for providers in Canada and the U.S.

Office Administration and Team Support

Monitor supplies and place approved orders for office, kitchen, and equipment needs; organize receipts and invoices for processing.
Coordinate deliveries, building requests, and routine maintenance with the relevant contacts.
Manage company equipment for office-based and remote employees, including tracking, shipping, setup coordination, and returns.
Assist with workplace incident and injury reporting and keep required workplace postings and records current.
Administer office access passes, including activation and deactivation on approved instructions, maintaining an accurate pass register, and coordinating lost or returned passes.
Assist with company events, team activities, and meetings, including scheduling, invitations, room bookings, catering, and supplier coordination.
Coordinate travel, accommodation, and on-site logistics for employees and visitors, including team dinners and meetings.
Provide routine administrative support to the management team, track outstanding tasks, and follow up on deadlines and approvals.

Qualifications

At least two years of relevant experience in office administration, HR support, or a similar coordination role is preferred. Experience maintaining confidential records, preparing documents, and using HRIS or other business systems is an asset. Exposure to payroll or benefits administration in Canada or the U.S. is an asset.
Strong attention to detail, organizational skills, and the ability to prepare accurate documents and follow through on tasks.
Comfort using Microsoft Word, Excel, and Outlook and learning new systems. Experience with BambooHR or another HRIS is an asset.
Clear written and verbal communication, a helpful approach, and discretion when handling confidential information.
A diploma or degree in Human Resources, Business Administration, or a related field is an asset; equivalent practical experience will be considered.
Residence within reasonable commuting distance of Liberty Village, Toronto, and availability to work in the office four days per week.
Legal authorization to work in Canada.

What We Offer

Compensation: A salary of $55,000 to $65,000, plus eligibility for an annual discretionary bonus.
Health and well-being: Group health and dental benefits and a health spending account after the probationary period, plus a virtual employee assistance program focused on mental health.
Retirement: A group RRSP with employer matching after one year of service.
Time off and flexibility: A hybrid schedule of four office days a week, paid vacation, sick and personal days, access to our Work From Anywhere program, summer hours, and a winter holiday office closure.
Team and culture: Regular company events and team activities with colleagues from Canada, the U.S., and Europe.
Growth: Professional development and a clear path to more responsibility as the company grows.

This is a summary of our current benefits and programs. Eligibility and details are governed by the applicable plans and policies, which may change from time to time.

How to Apply

Please apply through our BambooHR portal. This posting is for an existing vacancy. We thank all applicants for their interest; candidates selected for an interview will be contacted. No agency submissions, please.

Equal Opportunity and Accessibility

We welcomes applications from people of all backgrounds and experiences. We are committed to a respectful, inclusive workplace where everyone has an opportunity to contribute and succeed.

Accommodations are available on request throughout the recruitment and selection process. If you need an accommodation, please let us know when we contact you so we can work with you to meet your needs.

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More about this job

Responsibilities

The People & Office Coordinator will manage HR administration, employee records, payroll, and benefits while supporting day-to-day office operations. The role involves drafting employment documents, coordinating onboarding processes, and providing administrative support to the management team.

Requirements

Candidates should have at least two years of experience in office administration or HR support with strong attention to detail. Proficiency in Microsoft Office and experience with HRIS systems are preferred, along with the ability to work on-site in Toronto four days per week.

Skills

HR administration
Payroll administration
Office operations
Employee onboarding
Employee offboarding
Document drafting
HRIS management
Benefits administration
Record keeping
Attention to detail
Microsoft Word
Microsoft Excel
Microsoft Outlook
Communication
Confidentiality
Time management

Benefits

Health insurance
Dental benefits
Health spending account
Employee assistance program
Group RRSP
Employer matching
Paid vacation
Sick days
Personal days
Work from anywhere program
Summer hours
Winter holiday office closure

Visa sponsorship

Not detected in the job text

Keywords

HRIS
BambooHR
Payroll
Benefits administration
Employment agreements
Onboarding
Offboarding
Office administration
Record keeping
Compliance
Recruitment administration
Workplace safety
Employee relations
Human Resources
Solar energy
Energy storage
Administrative support
Document management
Confidentiality
Hybrid work

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