Events Coordinator, North America

Vacancy Name Events Coordinator, North America

Vacancy No VN1088

Job Title Events Coordinator, North America

Work Location City Toronto

About Solifi Solifi deliver a solid financial technology foundation for equipment, working capital, wholesale, and automotive finance firms. At Solifi, we believe that commerce is only as strong as the system it runs on. Our mission is to reshape finance technology by bringing together proven solutions into a singular powerful technology platform designed to help protect and scale financial organizations. We guard our customers by being precise and reliable, we guide their success by combining powerful technology with proven expertise, and we help them grow by unleashing their potential.

About The Team

About the Position The Events Coordinator, North America supports the planning, coordination, and execution of Solifi's North American events portfolio, including industry conferences, trade shows, client events, executive programs, sponsorships, webinars, and Solifi-hosted experiences.

Working closely with the Events Manager and the broader Marketing organization, this role provides hands-on operational support across a high-volume events calendar. The coordinator manages logistics, registrations, vendors, shipments, materials, internal communications, attendee coordination, data capture, and post-event follow-up while helping deliver a consistent and professional Solifi experience.

This execution-focused role is suited for an organized, proactive professional who can manage concurrent projects, anticipate needs, communicate clearly, and work effectively with internal teams and external partners.

Role and Responsibilities Event Planning and Execution:

• Support North American conferences, trade shows, client events, executive programs, sponsorships, webinars, and other field marketing activities.
• Coordinate registrations, hotel arrangements, meeting space, catering, transportation, audio-visual requirements, signage, shipping, booth materials, and promotional items.
• Maintain event timelines, checklists, production schedules, and project-management tools so deadlines and deliverables remain on track.
• Coordinate attendee registration and maintain accurate attendee, sponsor, vendor, and event records.
• Support onsite execution, including registration, meeting logistics, vendor coordination, room readiness, signage, and attendee experience.
• Manage trade show booth logistics, exhibitor requirements, shipping schedules, inventory, and show services.
• Execute assigned event tasks using established timelines, checklists, processes, and brand standards.
• Provide onsite support under the direction of the Events Manager or designated event lead.
• Identify potential scheduling, logistical, or delivery issues and escalate them promptly to the Events Manager.
  
  
  
  

Internal and External Coordination:

• Serve as a coordination point for employees participating in events and provide clear information on registration, schedules, travel requirements, onsite expectations, and logistics.
• Partner with Sales, Customer Success, Product, and Marketing stakeholders to collect requirements and support successful participation.
• Coordinate with venues, vendors, associations, production partners, sponsors, and other external partners.
• Manage speaker information, presentations, session logistics, and event materials as required.
• Communicate logistical information and deadlines clearly to participating employees, vendors, speakers, and attendees.
• Build productive working relationships with internal stakeholders and external event partners.
  
  
  
  

Marketing and Attendee Experience:

• Support event invitations, registration campaigns, event pages, mobile applications, internal communications, and attendee communications.
• Coordinate signage, printed materials, branded assets, giveaways, and event collateral.
• Help maintain a consistent Solifi brand and attendee experience across every event touchpoint.
• Track sponsorship activation requirements and confirm that partner deliverables are completed.
• Assist with invitations, registration campaigns, event pages, attendee communications, and internal event updates.
  
  
  
  

Event Operations and Reporting:

• Maintain event documentation, calendars, budgets, contracts, invoices, attendee records, and historical information.
• Support expense tracking, invoice processing, purchase requests, and budget reconciliation.
• Coordinate lead and attendee data collection and ensure information is transferred accurately into Solifi marketing and CRM systems.
• Support post-event reporting on attendance, engagement, leads, stakeholder feedback, follow-up, and event outcomes.
• Maintain event inventory, collateral, promotional materials, and shipping supplies.
• Maintain accurate event records, attendee lists, vendor information, budgets, invoices, inventory, and project-management updates.
• Support lead and attendee data collection and the accurate transfer of information into Solifi marketing and CRM systems.
• Contribute to post-event reporting by gathering attendance, engagement, lead, expense, and stakeholder-feedback information.
  
  
  
  

About You

Qualifications:

• Bachelor's degree in marketing, communications, hospitality, business, or a related field preferred.
• Two to four years of experience supporting events, field marketing, conferences, trade shows, hospitality, or similar programs.
• Strong organizational and project-management skills with exceptional attention to detail.
• Ability to manage multiple events, deadlines, and priorities simultaneously.
• Strong written and verbal communication skills and a responsive service orientation.
• Comfort working cross-functionally with employees at multiple levels of the organization.
• Experience working with vendors, venues, associations, sponsors, and event partners.
• Working knowledge of event registration, CRM, marketing automation, or event-management platforms; Cvent, Salesforce, and HubSpot experience is a plus.
• Strong Microsoft PowerPoint, Excel, Outlook, and Teams skills.
• Ability to travel regularly and work outside normal business hours when event schedules require it. Success in This Role: Success will be measured by the ability to:
• Deliver accurate, organized, and consistently executed event logistics.
• Keep multiple events moving forward without missed deadlines or details.
• Provide responsive, professional support to internal stakeholders, vendors, and attendees.
• Improve the consistency and scalability of North American event operations.
• Maintain accurate event, attendee, budget, inventory, and lead data.
• Contribute to events that support client engagement, relationship development, demand generation, and measurable business outcomes.
• Develop the skills needed to independently coordinate increasingly complex events and workstreams.
  
  
  
  

Preferred Experience Level 2 Years

Preferred Education Level Bachelor's Degree

Employment Basis Full Time

Benefits Medical, Dental, Long Term Disability, Life and Accidental Death & Dismemberment (AD&D) Insurance Coverage, RRSP/DPSP Retirement, Employee Assistance Program

Applications Close Date 15 Apr 2027