Accounts Payable Coordinator

Accounts Payable Coordinator

Career Level: P1
Location: Ottawa (Hybrid)
Reports to: Senior Manager, Finance Operations
Type: Permanent | Full-Time

About Solink

At Solink, our mission is to safeguard what matters most. We provide businesses with the tools to know sooner and act faster by transforming video security into real-time operational insights.

Our cloud-based platform integrates seamlessly with your existing cameras and systems, turning them into intelligent sensors that detect and interpret key moments. This empowers teams to make data-driven decisions, enhance security, and improve operational efficiency.

Trusted by over 36,000 locations across 60+ countries - including brands like McDonald’s and JYSK - Solink delivers clarity when it counts. Our solutions help businesses reduce shrink, optimize performance, and respond proactively to potential threats.

We're growing rapidly, earning industry recognition, and scaling with purpose. We’ve been recognized by Deloitte’s Fast 50™ and Fast 500™, Business Intelligence Group, and as one of Ottawa’s Best Places to Work. And we’re just getting started!

The Role

As a Accounts Payable Coordinator you’ll play a hands-on role in solving meaningful problems, driving outcomes, and contributing directly to Solink’s growth. You'll collaborate across teams and be trusted to take ownership - because we believe great ideas come from everywhere.

This is an opportunity for someone who’s energized by challenge, fast learning, and making a real impact.

What You’ll Do

• Invoice entry and processing: Review and enter vendor invoices into Ramp, checking required information, coding, and supporting documentation in accordance with established procedures.

• Approval follow-up: Route invoices through established approval workflows and follow up on missing approvals or information.

• AP administration: Organize invoice records, maintain supporting documentation, and keep invoice status and outstanding items up to date.

• Vendor and internal inquiries: Respond to routine questions, gather information, and coordinate with colleagues to address invoice-related issues.

• Accuracy checks: Identify potential duplicate invoices, missing information, and straightforward discrepancies; investigate using available documentation and escalate unresolved items with clear context.

• Controls and compliance: Follow established authorization, documentation, confidentiality, and financial control requirements.

• Accounting support: Retrieve records and provide routine AP information to support reconciliations, period-end activities, and financial reviews.

• Process improvements: Flag recurring errors or administrative friction, maintain useful process documentation, and suggest practical improvements within the role’s scope.

Role Expectations

This is a P1 level role. At Solink, individuals at this level are entry-level employees who have relevant work or educational experience and are eager to grow and develop by collaborating on team-wide tasks and initiatives, with direction provided from their manager or more senior colleagues.

In this role, you'll be expected to:

• Complete assigned work according to established priorities, asking questions and seeking support when needed.

• Build effective relationships within the team and contribute to shared goals.

• Communicate progress and flag challenges early to keep work moving.

• Take responsibility for mistakes, apply feedback, and demonstrate curiosity about new tools, systems, and ways of working.

What You Bring

Must-Have:

• A college diploma in accounting, bookkeeping, business administration, or a related field, or relevant experience in accounts payable, bookkeeping, or finance administration. Previous work experience is not required for candidates with a related diploma.

• Foundational understanding of basic accounting concepts and a willingness to learn accounts payable processes.

• Strong attention to detail and a methodical approach to invoice entry and recordkeeping.

• Organizational skills and the ability to follow established priorities and complete tasks within agreed timelines.

• Clear, respectful communication when working with vendors and internal colleagues.

• Familiarity with spreadsheets and a willingness to learn accounting software and other financial tools.

• A dependable, collaborative approach, openness to feedback, and the judgment to ask questions or seek guidance when needed.

Nice-to-Have:

• Exposure to invoice processing, bookkeeping, or finance administration through employment, a co-op placement, an internship, or coursework.

• Familiarity with accounting software or invoice approval systems.

Security Requirements

• Candidates must undergo a criminal records check upon hire;

• Be a Canadian Citizen (dual citizens included), or eligible to work in Canada;

• Be willing to comply with Solink’s own security policies and standards.

Our Values

We do things the Solink way:

• Act with URGENCY – Our customers move fast, so we do too.

• Deliver with QUALITY – We sweat the details and hold a high bar.

• Win with TEAM – No egos. Just outcomes, built together.

• Lead with TRUST – We earn it through clarity, consistency, and care.
  

These aren’t just words - they shape how we hire, lead, and grow.

Why Solink?

We’re not just building tech - we’re building a place where great people do great work.

• Clarity and trust: Where the role allows, we support flexibility in how and where work gets done - and we’re upfront about what’s required.

• Meaningful equity: Every full-time, permanent employee has a stake in our growth.

• Comprehensive benefits: Fully paid health & dental (no waiting period) + $500 health spending account.

• Wellness support: Monthly reimbursement for fitness, wellness, or mental health programs.

• Growth through merit: Advancement is based on contribution, initiative, and the ability to raise the bar - together.

• Candid culture: Clear expectations, honest feedback, and no politics.

• Social connection: From So-learns to Solink-o and So-lunches, we stay connected in ways that actually feel fun.

What to Expect from the Hiring Process

We respect your time and value transparency. Here’s a general idea of what to expect:

1. Intro call with our Talent Team

2. Interview with the Hiring Manager

3. Role-relevant task or case (if applicable)

4. Final interviews with cross-functional team members

5. Reference Checks

6. Offer & onboarding 🎉

Please note: this is subject to change at any point in the recruitment process based on the needs of the business.

Compensation

The salary range for this role is $46,542 - $55,000 CAD.

We determine compensation based on the experience, skills, and impact you bring to the role as identified during the interview process, and by what will be expected of you by day 90.

For this position, our goal is to hire candidates who are either Developing or Proficient.

• Developing: Foundational, relevant experience and skills, with the ability to build capability in the role through hands-on experience, coaching, and support.

• Proficient: Demonstrated experience applying the core technical and behavioural skills required for the role, with the ability to work independently and consistently deliver against expectations.

• Expert: Deep expertise in the role’s core technical and behavioural areas, with a proven ability to navigate complex work, solve challenging problems, and act as a trusted resource or subject-matter expert.

How to Apply

Submit your resume and a short cover letter via our [Careers Page]. Let us know what excites you about this role, and how you’d help move Solink forward.

NOTICE: Solink uses artificial intelligence (AI) to screen, assess, and/or select candidates for this position.

Solink is an Equal Opportunity Employer. We’re committed to building a diverse and inclusive workplace. If you require accommodation during the selection process, please let us know.