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Solotech Inc.

Assignment Coordinator, Live Events

Montreal, QC, Canada
12200 boul. Métropolitain E., Pointe-aux-Trembles, QC, H1B 0C7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 7, 2027
Experience: 2 to 3 years of relevant experience in the entertainment industry in a similar position
Posting language: English
Posted: Oct 7, 2026

Original job description

Agencies: kindly refer to our website on how to proceed.

Why Solotech?

To take your career to the next level! As a global leader in live productions, systems integration and virtual technology, our team is comprised of more than 2,000 passionate individuals. Our ambition? To deliver spectacular experiences worldwide. Recognized as one of Montreal's Top Employers (2026), join us and become part of a unique story that has been shining for over 45 years!

Under the responsibility of the Director, Workforce Planning and Production Employees Management, working closely with Team lead, Workforce Planning, Assignment Coordinators and Supervisors, Production Employees, the job holder must proceed with resource assignments (salaried employees and freelancers as needed) on local and international projects.

This is a hybrid position with a required in-office presence of two days per week.

Candidate can be located in Montreal or Quebec City.

Your day will look like this:

Receive technical resource requests per project, analyze the needs, and define the right type of resource to allocate according to the parameters and conditions specified in the contract
Ensure to assign employees in a successful position that matches their qualifications to contribute to operational success and improve the quality of customer service
Schedule employee shifts according to established parameters in the system, ensuring compliance with deadlines and budgets
Plan and coordinate accommodation, per diem, and transportation for employees
Transmit additional information to employees about assignments (local tours and events)

Monitor and validate project timesheets
Provide support for the team’s administrative operations, including participating in payroll processes, creating external resources in company systems, and processing related invoices when required,
Communicate relevant information to supervisors, including leave requests, employee availability, and other workforce-related updates,

Maintain recurrent communication and follow-up with the production employee group,
In close collaboration with the Supervisors team, maintain constant communication with various internal labor requestors,

Your profile:

AEC or DEP in administration or any other relevant training
2 to 3 years of relevant experience in the entertainment industry in a similar position
Advanced Knowledge in both official languages, orally and in writing
Technical experience an asset
Excellent mastery of Office suite software (Excel, Word, Teams, etc.)
Very strong planning, organization, and coordination skills, including the ability to prioritize in a context of tight deadlines
Strong customer approach and interpersonal relationship skills.

Our offer to you:

Competitive compensation and group insurance plan
Corporate savings plan with employer contribution
Opportunities for training and career advancement
Reimbursement of professional and development fees
Employee assistance program to ensure personal health and well-being.

Don’t have all the required skills? Apply anyways! We acknowledge that experience comes in different forms and encourage everyone to apply. We appreciate your time and look forward to considering your application!

Find out more at: www.solotech.com

**In this document, the masculine gender is used in the neutral form and refers to both women and men.

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More about this job

Responsibilities

The Assignment Coordinator is responsible for managing resource assignments for local and international projects, including scheduling shifts and coordinating travel logistics. They also provide administrative support for payroll and invoicing while maintaining clear communication with production employees and supervisors.

Requirements

Candidates must have an AEC or DEP in administration or relevant training, along with 2 to 3 years of experience in the entertainment industry. Proficiency in the Microsoft Office suite and strong organizational skills are required for this role.

Skills

Resource assignment
Workforce planning
Scheduling
Logistics coordination
Administrative support
Payroll processing
Invoice processing
Communication
Planning
Organization
Customer service
Excel
Word
Teams
Time management
Problem solving

Benefits

Competitive compensation
Group insurance plan
Corporate savings plan
Training and career advancement opportunities
Reimbursement of professional and development fees
Employee assistance program

Visa sponsorship

Not detected in the job text

Keywords

Live events
Workforce planning
Resource management
Production
Scheduling
Logistics
Payroll
Invoicing
Entertainment industry
Microsoft Office
Excel
Word
Teams
Administration
Coordination
Project support
Freelance management
Operations
Customer service

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