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Cafe Lunette - Assistant Manager
The Armour Group Limited
Halifax, NS
Assistant Manager at Café Lunette with Freehand Hospitality
Premium Restaurants & Clubs Supervisor | Part-Time | TD Coliseum
Oak View Group
Hamilton, ON
$26.5 CAD / hour
Part-time
2-3 years of supervisory or assistant management experience in premium hospitality, fine dining, catering, or high-volume restaurants or event venues.
Manager, Guest Experience - Mission Hill Family Estate
Mission Hill Family Estate
West Kelowna, BC
Full-time
In this role, you will lead a layered guest experience team, including one Assistant Manager and three Supervisors, while providing visible floor leadership across tasting room, boutique,…
Added 16 hours ago
Executive Assistant
Solutions Metrix
Montreal, QC
Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 5 hours ago
Retail Store Manager
Fenix Outdoor
Vancouver, BC · Greater Vancouver Metropolitan Area
Full-time
Product discounts and access to Fjällräven outdoor events
Added 9 hours ago
Retail Store Manager
Fjällräven North America
Vancouver, BC
Full-time
Product discounts and access to Fjällräven outdoor events
Retail Store Manager
Fenix Outdoor
Victoria, BC
Full-time
Product discounts and access to Fjällräven outdoor events
Retail Store Manager
Fjällräven North America
Victoria, BC
Full-time
Product discounts and access to Fjällräven outdoor events
Tavern United Assistant Manager
Canad Inns
Winnipeg, MB
…unforgettable guest experiences? Tavern United is looking for an Assistant Manager to support our team in delivering top-notch service and keeping the energy…
Assistant Manager, Banquets & Catering
Compass Canada
Winnipeg, MB
Full-time
The Assistant Manager, Banquets & Catering will be responsible for managing the operations and maintaining profitable banquets while achieving revenue targets and meeting budgeted margins.…
Banquets Assistant Manager
River Cree Resort & Casino
Spruce Grove, AB
Full-time
Reporting to the Director of Banquets, the Assistant Banquet Manager will be responsible for the daily activates of the Banquet Department. Ensures the highest level of service by executing…
Banquets Assistant Manager
River Cree Resort & Casino
Enoch, AB
Full-time
Reporting to the Director of Banquets, the Assistant Banquet Manager will be responsible for the daily activates of the Banquet Department. Ensures the highest level of service by executing…
Added 1 hour ago
Retail Visual Merchandiser
Sunshine Village Corporation
Banff, AB
This role will work closely alongside the Retail Supervisor, Assistant Director, and Inventory team. An integral part of the team being a key leader, tasking team members, assisting with…
National Retail Hiring Event - 9/11/2026
Brilliant Earth
Edmonton, AB
Brilliant Earth National Hiring Event - September 11, 2026
Added 1 day ago
Events & Office Assistant Internship (paid)
The Festival Company
Vancouver, BC
Internship
Events & Entertainment Administration Assistant Intern
Office Assistant
Winpak
Winnipeg, MB
Full-time
The Office Assistant will report to the Controller and support a wide range of administrative and operational activities, including communications and event coordination, employee services,…
Assistant Manager, Marketing
Pacific National Exhibition
Vancouver, British Columbia
Full-time
The Assistant Manager, Marketing reports to the Manager, Marketing and plays a key role in supporting the planning, execution, and optimization of integrated marketing and promotional…
Corporate Services Coordinator
Long View Systems
Edmonton, AB
Plan and execute engaging internal events, team-building activities, and company initiatives
Assistant Manager, Catering
Canucks Sports & Entertainment (CSE)
Vancouver, BC
Part-time
The Assistant Manager, Catering works closely with the Manager, Catering, operations, and culinary teams to ensure quality selections are offered to catered guests. This position is…
Added 1 day ago
Stage Experience Lead - Full Time
sephora.com
London, ON
$22.2 to $26.1 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Added 1 day ago
Stage Experience Lead - Full Time
Sephora
London, ON
$22.2 to $26.1 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Stage Experience Lead - Full Time
sephora.com
Calgary, AB
$20 to $23.55 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Stage Experience Lead - Full Time
sephora.com
Calgary, AB
$20 to $23.55 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Stage Experience Lead - Full Time
sephora.com
Toronto, ON
$22.2 to $26.1 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…
Stage Experience Lead - Full Time
Sephora
Calgary, AB
$20 to $23.55 CAD / hour
Full-time
The Stage Experience Lead - Full Time will be assigned to oversee all sales floor departments within a specific Sephora location. This can include Beauty, Skincare, Fragrance & Haircare or…

Solutions Metrix

Executive Assistant

Montreal, QC, H2Y 2K7, Canada

Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Executive Assistant will manage the President's schedule, communications, and travel logistics to ensure optimal time allocation for high-value initiatives. They will also facilitate team collaboration and maintain key organizational documentation to support strategic decision-making.

Requirements

The role requires exceptional organizational skills, sound judgment, and a proactive mindset to act as a gatekeeper for the President. Candidates must demonstrate the ability to handle confidential matters, manage complex task lists, and maintain high-quality communication across departments.

Experience

5 to 10 years

Working hours

40 hours per week

Work arrangement

Hybrid

Skills

Executive Support
Calendar Management
Task Prioritization
Communication Filtering
Travel Logistics
Expense Management
Document Preparation
CRM Knowledge
Administrative Support
Strategic Alignment
Confidentiality
Project Coordination
Time Management
Stakeholder Management
Workflow Optimization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CRM
Administrative Support
Calendar Management
Travel Logistics
Expense Reporting
Confluence
Strategic Leadership
Workflow Optimization
Stakeholder Communication
Document Management
Confidentiality
Project Coordination
Time Management
Gatekeeping
Business Operations
Task Prioritization
Corporate Standards

Original job description

Executive Assistant

Reports to: President

Position Overview

The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading the organization while also serving as a subject matter expert in CRM - which generates a high volume of customer, sales, and marketing engagements alongside strategic leadership responsibilities. The Executive Assistant will facilitate efficient workflow, prioritize tasks, filter communications, and provide comprehensive administrative support to ensure the President remains focused on high-value initiatives. This role demands exceptional organization, sound judgment, discretion, and a proactive mindset.

Key Responsibilities

Executive Support & Prioritization

Assist in managing priorities by determining which matters require the President's attention versus delegation to other team members.
Act as a gatekeeper - filtering and organizing incoming communications to streamline decision-making.
Facilitate collaboration by ensuring clarity in team communication and strategic alignment across departments and partners.
Maintain a thorough, up-to-date understanding of ongoing initiatives, files, and confidential matters to support informed decision-making.
Push back or propose simplified solutions when requests are escalated that could be resolved at another level.

Calendar & Task Management

Oversee and maintain the President's schedule, ensuring optimal time allocation for key responsibilities.
Coordinate meetings, events, and engagements; provide clear availability information to external stakeholders.
Manage the President's inbox: respond to emails where appropriate, flag critical messages for discussion, and work toward a zero-inbox goal.
Maintain and prioritize the President's task list; schedule dedicated time blocks for task completion.
Distinguish between personal and professional obligations to enhance productivity and work-life balance.

Travel & Expense Administration

Arrange all travel logistics, including flights, hotel accommodations, car rentals, and event bookings.
Gather and digitize physical receipts; complete expense submissions for accounting.
Ensure accurate categorization and compliance with applicable sales tax regulations.

Administrative & Document Support

Prepare, format, and polish documents, presentations, and reports to corporate standards.
Maintain key organizational records and management meeting (L10) documentation - including agendas, issue lists, and to-do items - in Confluence.
Support document management for confidential, personal, and team-related initiatives on the President's desk.

Collaboration & Communication

Dedicate structured time to understand active files, dossiers, and initiatives on the President's desk - some confidential, some personal, some team-facing.
Maintain continuous, high-quality communication with the President to align on priorities, flag issues, and stay synchronized on delegated responsibilities.
Provide visibility to the President on tasks delegated by other team members, offering solutions or escalating concerns as needed.
Foster a strong working partnership with the President, ensuring clarity and consistency in shared responsibilities.

What Success Looks Like

The President's inbox is consistently at zero and his calendar reflects genuine priorities.
Initiatives on the President's desk are tracked, understood, and proactively managed.
Team members and external stakeholders receive timely, clear communication.
Expenses and travel are handled accurately and without administrative burden on the President.
A strong, trust-based working rhythm exists between the Executive Assistant and the President.

Who are we?

Since 2001, Solutions Metrix has been implementing CRM in companies of all sizes and industries, whether they are in Montreal, Quebec, or elsewhere in Canada or in North America. Our team of specialists master a very large number of CRMS without being linked to any. We always recommend the best CRM to our customers according to their needs and objectives. Our method defines a simple implementation process for companies that allows them to quickly and easily use their software and optimize it to the maximum. The secret to our success is simple: we tailor our solutions to our customers' business models, markets and industries.

Solutions Metrix is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Solutions Metrix makes hiring decisions based solely on qualifications, merit, and business needs at the time.

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