Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 8, 2026

Hiring at a glance

View jobs

Open jobs: 4,679
Employers: 2,226

Advertised starting pay

Average starting payCAD / year: $73,381Across 342 listings
Average starting payCAD / hour: $28.46Across 259 listings
Average starting payUSD / year: $70,042Across 12 listings
Average starting payCAD / month: $5,022Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 15%683 listings
On-site: 84%3,910 listings

Not specified: 1% (35 listings)

Employers hiring include Canada Post - Postes Canada (253), HealthCareersInSask.ca (64), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 14 days ago
Produce Utility Clerk (Midtown)
Calgary Co-op
Calgary, AB
Added 14 days ago
GR
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS
- Full-time
Added 14 days ago
M
Administrative Assistant
MNP
Ottawa, ON
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 14 days ago
Administrative Assistant - 15 Month Contract
Global Relay
Halifax, NS
Added 14 days ago
B
Private Wealth Administrative Assistant, Winter 2027 (Co-op/Internship) - 4 months
BMO
Waterloo, ON · MARS
- Full-time
Added 14 days ago
PA
Office Manager & Marketing Coordinator (12-month contract)
Peak Associates Limited
Toronto, ON
- $75,000 to $90,000 CAD / year
- Contract
Our client is a leading commercial real estate developer based in downtown Toronto, seeking an Office Manager & Marketing Coordinator on a 12-month contract basis to join their lean,…
Added 14 days ago
D
Administrative Assistant
Desjardins
Quebec, QC · Caisse Desjardins du Plateau Montcalm
- Full-time
Added 14 days ago
Post Office Assistant
Canada Post - Postes Canada
Medstead, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking a part-time Post Office Assistant who will use a
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Kyle, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach wh
Added 14 days ago
ADMINISTRATIVE ASSISTANT 2
City of Toronto
Toronto, ON
Division & Section: People & Equity, Office of the Chief People Officer
Added 14 days ago
TL
Receptionist, New York
TopDog Law
Minto, NB
- Full-time
Added 14 days ago
KI
Administrative Technician- Human Resources
Kruger Inc.
Montreal, QC
- Full-time
Added 14 days ago
BR
Corporate Secretary
BJRC Recruiting
Toronto, ON
- Full-time
Added 14 days ago
SR
Retail Operations Supervisor
Staples Retail
Canada
- Full-time
Added 14 days ago
MN
HMHA Administrative Assistant
Metis Nation Saskatchewan
Saskatoon, SK
- Full-time
Added 14 days ago
Post Office Assistant - Term 1
Canada Post - Postes Canada
Sainte-Madeleine, QC
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Sainte-Clotilde-de-Horton, QC
Added 14 days ago
KR
Executive Assistant
KINGSTON ROSS PASNAK LLP
Edmonton, AB
- Full-time
Added 14 days ago
NA
Contract Specialist
North American Construction Group Inc.
Edmonton, AB
- Full-time
Added 14 days ago
IA
Administrative Assistant
IMP Aerospace & Defence
Halifax, NS
- Full-time
Added 14 days ago
Medical Secretary, Department of Medicine
Sinai Health
Toronto, ON
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Barwick, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a custom
Added 14 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Lebel-sur-Quévillon, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will us
Added 14 days ago
NB
Junior Field Representative / Assistant Contract Administrator
Neegan Burnside Ltd.
Orangeville, ON
- Full-time
Added 14 days ago
GO
Senior Procurement Officer
Government of Nunavut Recruitment
Iqaluit, NU
- Full-time

Solutions Metrix

Executive Assistant

Montreal, QC, H2Y 2K7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 18, 2026

Original job description

Executive Assistant

Reports to: President

Position Overview

The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading the organization while also serving as a subject matter expert in CRM - which generates a high volume of customer, sales, and marketing engagements alongside strategic leadership responsibilities. The Executive Assistant will facilitate efficient workflow, prioritize tasks, filter communications, and provide comprehensive administrative support to ensure the President remains focused on high-value initiatives. This role demands exceptional organization, sound judgment, discretion, and a proactive mindset.

Key Responsibilities

Executive Support & Prioritization

Assist in managing priorities by determining which matters require the President's attention versus delegation to other team members.
Act as a gatekeeper - filtering and organizing incoming communications to streamline decision-making.
Facilitate collaboration by ensuring clarity in team communication and strategic alignment across departments and partners.
Maintain a thorough, up-to-date understanding of ongoing initiatives, files, and confidential matters to support informed decision-making.
Push back or propose simplified solutions when requests are escalated that could be resolved at another level.

Calendar & Task Management

Oversee and maintain the President's schedule, ensuring optimal time allocation for key responsibilities.
Coordinate meetings, events, and engagements; provide clear availability information to external stakeholders.
Manage the President's inbox: respond to emails where appropriate, flag critical messages for discussion, and work toward a zero-inbox goal.
Maintain and prioritize the President's task list; schedule dedicated time blocks for task completion.
Distinguish between personal and professional obligations to enhance productivity and work-life balance.

Travel & Expense Administration

Arrange all travel logistics, including flights, hotel accommodations, car rentals, and event bookings.
Gather and digitize physical receipts; complete expense submissions for accounting.
Ensure accurate categorization and compliance with applicable sales tax regulations.

Administrative & Document Support

Prepare, format, and polish documents, presentations, and reports to corporate standards.
Maintain key organizational records and management meeting (L10) documentation - including agendas, issue lists, and to-do items - in Confluence.
Support document management for confidential, personal, and team-related initiatives on the President's desk.

Collaboration & Communication

Dedicate structured time to understand active files, dossiers, and initiatives on the President's desk - some confidential, some personal, some team-facing.
Maintain continuous, high-quality communication with the President to align on priorities, flag issues, and stay synchronized on delegated responsibilities.
Provide visibility to the President on tasks delegated by other team members, offering solutions or escalating concerns as needed.
Foster a strong working partnership with the President, ensuring clarity and consistency in shared responsibilities.

What Success Looks Like

The President's inbox is consistently at zero and his calendar reflects genuine priorities.
Initiatives on the President's desk are tracked, understood, and proactively managed.
Team members and external stakeholders receive timely, clear communication.
Expenses and travel are handled accurately and without administrative burden on the President.
A strong, trust-based working rhythm exists between the Executive Assistant and the President.

Who are we?

Since 2001, Solutions Metrix has been implementing CRM in companies of all sizes and industries, whether they are in Montreal, Quebec, or elsewhere in Canada or in North America. Our team of specialists master a very large number of CRMS without being linked to any. We always recommend the best CRM to our customers according to their needs and objectives. Our method defines a simple implementation process for companies that allows them to quickly and easily use their software and optimize it to the maximum. The secret to our success is simple: we tailor our solutions to our customers' business models, markets and industries.

Solutions Metrix is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Solutions Metrix makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage the President's schedule, communications, and travel logistics to ensure optimal time allocation for high-value initiatives. They will also facilitate team collaboration and maintain key organizational documentation to support strategic decision-making.

Requirements

The role requires exceptional organizational skills, sound judgment, and a proactive mindset to act as a gatekeeper for the President. Candidates must demonstrate the ability to handle confidential matters, manage complex task lists, and maintain high-quality communication across departments.

Skills

Executive Support
Calendar Management
Task Prioritization
Communication Filtering
Travel Logistics
Expense Management
Document Preparation
CRM Knowledge
Administrative Support
Strategic Alignment
Confidentiality
Project Coordination
Time Management
Stakeholder Management
Workflow Optimization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CRM
Administrative Support
Calendar Management
Travel Logistics
Expense Reporting
Confluence
Strategic Leadership
Workflow Optimization
Stakeholder Communication
Document Management
Confidentiality
Project Coordination
Time Management
Gatekeeping
Business Operations
Task Prioritization
Corporate Standards

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