Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 4,983
Employers: 2,535

Advertised starting pay

Average starting payCAD / hour: $29.79Across 522 listings
Average starting payCAD / year: $72,909Across 383 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%690 listings
On-site: 84%4,205 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (266), HealthCareersInSask.ca (69), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 10 days ago
DG
RÉCEPTIONNISTE | RECEPTIONIST
Dilawri Group of Companies
Dorval, QC
- Part-time
Added 10 days ago
TD
Property Operations Supervisor
TAG Developments Ltd
AB · Edmonton, AB
- Full-time
…than 450,000 square feet, including retail, industrial and office properties located in Sherwood Park, Fort Saskatchewan and surrounding…
Added 10 days ago
G
Entry Level Field/Office Coordinator/Engineer - Ganotec - 2027
Ganotec
Oakville, ON
- Full-time
Added 10 days ago
Event Coordinator, BCP
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
Added 10 days ago
Executive Assistant
Trans Mountain
Calgary, AB
Added 10 days ago
R
Senior Procurement Specialist, Strategic Supply Management (Hybrid/Telework)
Radio-Canada
Toronto, ON
- Full-time
Added 10 days ago
AA
Chef des opérations HUB
Advance Auto Parts
Laval, QC
- Full-time
Added 10 days ago
KD
Secondary Administrative Assistant (10 Month )
Keewatin-Patricia District School Board
Dryden, ON
- Internship
Added 10 days ago
LD
Office Administrator for Southview Public School
Limestone District School Board
Greater Napanee, ON · Napanee, ON
- Internship
Added 10 days ago
NN
Human Resources Administrator - HRIS & Process Improvement
Near North District School Board
North Bay, ON
- Internship
Added 10 days ago
IP
Senior Executive Assistant
Indigenous Perspectives Society
Agassiz, BC
- Full-time
Added 10 days ago
AW
Senior Land Agent (Bilingual - French / English)
Agilus Work Solutions
Ottawa, ON · Greater Ottawa Metropolitan Area
- $110,000 to $125,000 CAD / year
- Full-time
Added 10 days ago
T
Portfolio Management Analyst, Wealth Investment Office
TD
Toronto, ON
- Full-time
Added 10 days ago
T
Senior Technology Resilience and Availability Management Analyst
TD
Toronto, ON
- Full-time
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Grayson, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach
Added 10 days ago
SS
Office Administrator
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office…
Added 10 days ago
BA
Medical Office Assistant
Belleville and Quinte West Community Health Centre
Belleville, ON
- Full-time
Added 10 days ago
BP
Office Manager
BELFOR Property Restoration Canada
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 10 days ago
C
Administrative Assistant Co-op, Vancouver, BC - Winter 2027
CIBC
Vancouver, BC
- Full-time
Added 10 days ago
Contract and Procurement Specialist
Government of Alberta
Calgary, AB
Added 10 days ago
R
Administrative Assistant (Part-Time, On Call)
Ricoh
Saskatoon, SK
- Part-time
Added 10 days ago
Site Managing Director - Thunder Bay
Alstom
Thunder Bay, ON
Added 10 days ago
LC
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
- Full-time
Added 10 days ago
B
Executive Assistant, Quality
Bombardier
Dorval, QC
- Full-time
Added 10 days ago
TS
Site Contract Specialist
TRS Staffing Solutions
BC · British Columbia, Canada
- Contract
…lifecycle, from procurement strategy and tendering through contract administration, contractor performance management, and project closeout, with a stronger focus on the pre-award…

Solutions Metrix

Executive Assistant

Montreal, QC, H2Y 2K7, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 18, 2026

Original job description

Executive Assistant

Reports to: President

Position Overview

The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading the organization while also serving as a subject matter expert in CRM - which generates a high volume of customer, sales, and marketing engagements alongside strategic leadership responsibilities. The Executive Assistant will facilitate efficient workflow, prioritize tasks, filter communications, and provide comprehensive administrative support to ensure the President remains focused on high-value initiatives. This role demands exceptional organization, sound judgment, discretion, and a proactive mindset.

Key Responsibilities

Executive Support & Prioritization

Assist in managing priorities by determining which matters require the President's attention versus delegation to other team members.
Act as a gatekeeper - filtering and organizing incoming communications to streamline decision-making.
Facilitate collaboration by ensuring clarity in team communication and strategic alignment across departments and partners.
Maintain a thorough, up-to-date understanding of ongoing initiatives, files, and confidential matters to support informed decision-making.
Push back or propose simplified solutions when requests are escalated that could be resolved at another level.

Calendar & Task Management

Oversee and maintain the President's schedule, ensuring optimal time allocation for key responsibilities.
Coordinate meetings, events, and engagements; provide clear availability information to external stakeholders.
Manage the President's inbox: respond to emails where appropriate, flag critical messages for discussion, and work toward a zero-inbox goal.
Maintain and prioritize the President's task list; schedule dedicated time blocks for task completion.
Distinguish between personal and professional obligations to enhance productivity and work-life balance.

Travel & Expense Administration

Arrange all travel logistics, including flights, hotel accommodations, car rentals, and event bookings.
Gather and digitize physical receipts; complete expense submissions for accounting.
Ensure accurate categorization and compliance with applicable sales tax regulations.

Administrative & Document Support

Prepare, format, and polish documents, presentations, and reports to corporate standards.
Maintain key organizational records and management meeting (L10) documentation - including agendas, issue lists, and to-do items - in Confluence.
Support document management for confidential, personal, and team-related initiatives on the President's desk.

Collaboration & Communication

Dedicate structured time to understand active files, dossiers, and initiatives on the President's desk - some confidential, some personal, some team-facing.
Maintain continuous, high-quality communication with the President to align on priorities, flag issues, and stay synchronized on delegated responsibilities.
Provide visibility to the President on tasks delegated by other team members, offering solutions or escalating concerns as needed.
Foster a strong working partnership with the President, ensuring clarity and consistency in shared responsibilities.

What Success Looks Like

The President's inbox is consistently at zero and his calendar reflects genuine priorities.
Initiatives on the President's desk are tracked, understood, and proactively managed.
Team members and external stakeholders receive timely, clear communication.
Expenses and travel are handled accurately and without administrative burden on the President.
A strong, trust-based working rhythm exists between the Executive Assistant and the President.

Who are we?

Since 2001, Solutions Metrix has been implementing CRM in companies of all sizes and industries, whether they are in Montreal, Quebec, or elsewhere in Canada or in North America. Our team of specialists master a very large number of CRMS without being linked to any. We always recommend the best CRM to our customers according to their needs and objectives. Our method defines a simple implementation process for companies that allows them to quickly and easily use their software and optimize it to the maximum. The secret to our success is simple: we tailor our solutions to our customers' business models, markets and industries.

Solutions Metrix is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Solutions Metrix makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage the President's schedule, communications, and travel logistics to ensure optimal time allocation for high-value initiatives. They will also facilitate team collaboration and maintain key organizational documentation to support strategic decision-making.

Requirements

The role requires exceptional organizational skills, sound judgment, and a proactive mindset to act as a gatekeeper for the President. Candidates must demonstrate the ability to handle confidential matters, manage complex task lists, and maintain high-quality communication across departments.

Skills

Executive Support
Calendar Management
Task Prioritization
Communication Filtering
Travel Logistics
Expense Management
Document Preparation
CRM Knowledge
Administrative Support
Strategic Alignment
Confidentiality
Project Coordination
Time Management
Stakeholder Management
Workflow Optimization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CRM
Administrative Support
Calendar Management
Travel Logistics
Expense Reporting
Confluence
Strategic Leadership
Workflow Optimization
Stakeholder Communication
Document Management
Confidentiality
Project Coordination
Time Management
Gatekeeping
Business Operations
Task Prioritization
Corporate Standards

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