Executive assistant jobs in Sainte-Catherine, QC and nearby

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Added 1 month ago
Executive Assistant to the CEO
WSP
Montreal, QC
…Canada. This highly visible role places you at the centre of executive decision-making, providing strategic administrative support, facilitating communication with senior leaders, and…
Added 1 month ago
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Executive Assistant
National Bank of Canada
Montreal, QC
- Full-time
A career as an Executive Assistant within the National Client Group team at National Bank means acting as a key partner to a Vice President and their teams. In this role, you can make a…
Added 1 month ago
SM
Executive Assistant
Solutions Metrix
Montreal, QC
- Full-time
The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading…
Added 2 months ago
M
Executive Assistant (CEO)
Medfar
Montreal, QC
- Full-time
As an Executive Assistant, you will support MEDFAR’s CEO, Elias Farah, as well as the executive team to facilitate presentations, board meetings and more when needed. Reporting to the CEO,…
Added 2 months ago
Executive Assistant
Dialogue
Montreal, QC
We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You…
Added 2 months ago
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Adjoint(e) de direction/Executive Assistant
Axxel HR
Montreal, QC
- Contract
We are currently looking for an Executive Assistant to provide high-level administrative support to two senior executives within a dynamic and growing organization.
Added 3 months ago
CD
Executive Assistant
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Executive Assistant – Office of the President
Added 2 months ago
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Senior Legal Counsel and Assistant Corporate Secretary
AtkinsRéalis
Montreal, QC
- Full-time
Providing advice relating to executive compensation and share-based compensation plans; Acting as Assistant Corporate Secretary for certain subsidiaries of AtkinsRéalis Group Inc.,
Added 3 months ago
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Executive Assistant, Executive Search
Egon Zehnder
Montreal, QC
- Full-time
The Executive Assistant provides high-level, quality support to our external facing team of Consultants, primarily in North America. This role provides administrative assistance in all…
Added 3 months ago
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Adjoint exécutif - Blue Man Group et VStar Entertainment | Executive Assistant - Blue Man Group & VStar Entertainment
Cirque du Soleil Entertainment Group
Montreal, QC
- Full-time
Added 2 months ago
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Executive Assistant, Advisory (18-Months Contract)
BDO
Montreal, QC
- Full-time
Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.

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Solutions Metrix

Executive Assistant

Montreal, QC, H2Y 2K7, Canada

Full-time

Apply on solutionsmetrix.bamboohr.com About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Sep 18, 2026

Original job description

Executive Assistant

Reports to: President

Position Overview

The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading the organization while also serving as a subject matter expert in CRM - which generates a high volume of customer, sales, and marketing engagements alongside strategic leadership responsibilities. The Executive Assistant will facilitate efficient workflow, prioritize tasks, filter communications, and provide comprehensive administrative support to ensure the President remains focused on high-value initiatives. This role demands exceptional organization, sound judgment, discretion, and a proactive mindset.

Key Responsibilities

Executive Support & Prioritization

Assist in managing priorities by determining which matters require the President's attention versus delegation to other team members.
Act as a gatekeeper - filtering and organizing incoming communications to streamline decision-making.
Facilitate collaboration by ensuring clarity in team communication and strategic alignment across departments and partners.
Maintain a thorough, up-to-date understanding of ongoing initiatives, files, and confidential matters to support informed decision-making.
Push back or propose simplified solutions when requests are escalated that could be resolved at another level.

Calendar & Task Management

Oversee and maintain the President's schedule, ensuring optimal time allocation for key responsibilities.
Coordinate meetings, events, and engagements; provide clear availability information to external stakeholders.
Manage the President's inbox: respond to emails where appropriate, flag critical messages for discussion, and work toward a zero-inbox goal.
Maintain and prioritize the President's task list; schedule dedicated time blocks for task completion.
Distinguish between personal and professional obligations to enhance productivity and work-life balance.

Travel & Expense Administration

Arrange all travel logistics, including flights, hotel accommodations, car rentals, and event bookings.
Gather and digitize physical receipts; complete expense submissions for accounting.
Ensure accurate categorization and compliance with applicable sales tax regulations.

Administrative & Document Support

Prepare, format, and polish documents, presentations, and reports to corporate standards.
Maintain key organizational records and management meeting (L10) documentation - including agendas, issue lists, and to-do items - in Confluence.
Support document management for confidential, personal, and team-related initiatives on the President's desk.

Collaboration & Communication

Dedicate structured time to understand active files, dossiers, and initiatives on the President's desk - some confidential, some personal, some team-facing.
Maintain continuous, high-quality communication with the President to align on priorities, flag issues, and stay synchronized on delegated responsibilities.
Provide visibility to the President on tasks delegated by other team members, offering solutions or escalating concerns as needed.
Foster a strong working partnership with the President, ensuring clarity and consistency in shared responsibilities.

What Success Looks Like

The President's inbox is consistently at zero and his calendar reflects genuine priorities.
Initiatives on the President's desk are tracked, understood, and proactively managed.
Team members and external stakeholders receive timely, clear communication.
Expenses and travel are handled accurately and without administrative burden on the President.
A strong, trust-based working rhythm exists between the Executive Assistant and the President.

Who are we?

Since 2001, Solutions Metrix has been implementing CRM in companies of all sizes and industries, whether they are in Montreal, Quebec, or elsewhere in Canada or in North America. Our team of specialists master a very large number of CRMS without being linked to any. We always recommend the best CRM to our customers according to their needs and objectives. Our method defines a simple implementation process for companies that allows them to quickly and easily use their software and optimize it to the maximum. The secret to our success is simple: we tailor our solutions to our customers' business models, markets and industries.

Solutions Metrix is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Solutions Metrix makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Apply on solutionsmetrix.bamboohr.com About employer

More about this job

Responsibilities

The Executive Assistant will manage the President's schedule, communications, and travel logistics to ensure optimal time allocation for high-value initiatives. They will also facilitate team collaboration and maintain key organizational documentation to support strategic decision-making.

Requirements

The role requires exceptional organizational skills, sound judgment, and a proactive mindset to act as a gatekeeper for the President. Candidates must demonstrate the ability to handle confidential matters, manage complex task lists, and maintain high-quality communication across departments.

Skills

Executive Support
Calendar Management
Task Prioritization
Communication Filtering
Travel Logistics
Expense Management
Document Preparation
CRM Knowledge
Administrative Support
Strategic Alignment
Confidentiality
Project Coordination
Time Management
Stakeholder Management
Workflow Optimization

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CRM
Administrative Support
Calendar Management
Travel Logistics
Expense Reporting
Confluence
Strategic Leadership
Workflow Optimization
Stakeholder Communication
Document Management
Confidentiality
Project Coordination
Time Management
Gatekeeping
Business Operations
Task Prioritization
Corporate Standards

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