Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 9, 2026

Hiring at a glance

View jobs

Open jobs: 4,832
Employers: 2,380

Advertised starting pay

Average starting payCAD / hour: $29.04Across 408 listings
Average starting payCAD / year: $72,550Across 370 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,988Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%52 listings
Hybrid: 14%680 listings
On-site: 84%4,063 listings

Not specified: 1% (37 listings)

Employers hiring include Canada Post - Postes Canada (265), HealthCareersInSask.ca (64), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 8 days ago
A
Desktop Publishing Specialist (DTP)
Apertera
Remote, Canada
- Full-time
- Remote
Added 8 days ago
CG
Office Manager Assistant, Full time seasonal
Compass Group Canada
Sudbury, ON
- Full-time
Keep track of inventory and work with supply vendors to ensure a well-stocked office
Added 8 days ago
TS
Office Assistant - Christmas Temporary
The Salvation Army Canada and Bermuda Territory
Courtenay, BC · Comox Valley Community Church
- Part-time
Added 8 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Davidson, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused appro
Added 8 days ago
Senior Vulnerability Management Analyst
BRP
Montreal, QC
Added 8 days ago
A
Contract Manager
AtkinsRéalis
Toronto, ON
- Full-time
The Contract Manager is responsible for overseeing contract administration, ensuring compliance, and maintaining accurate rep
Added 8 days ago
A
Contract Manager
AtkinsRéalis
Toronto, ON
- Full-time
The Contract Manager is responsible for overseeing contract administration, ensuring compliance, and maintaining accurate rep
Added 8 days ago
SL
Senior Event Planner
Sun Life
Toronto, ON · Waterloo, ON · Montreal, QC · Sun Life Toronto One York
- Full-time
Added 8 days ago
MU
Student Office Assistant/Assistant(e) administratif(ve) étudiant(e) - CD - Law310
McGill University
Day, Chancellor,Hall
- Part-time
Added 8 days ago
B
Administrative Assistant
Burson
Toronto, ON
- Full-time
Added 8 days ago
AF
Executive Assistant
Agri Foods
Burnaby, BC
- Full-time
Added 8 days ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
Added 8 days ago
SC
Retail Operations Supervisor
Staples Canada
Steinbach, MB
- Full-time
Added 9 days ago
H
Office Manager Assistant, Full time seasonal
Havergal
Sudbury, ON
- Full-time
Keep track of inventory and work with supply vendors to ensure a well-stocked office
Added 9 days ago
MU
Student Office Assistant/Assistant(e) administratif(ve) étudiant(e) - CD - Law310
McGill University
Montreal, QC
- Part-time
Added 9 days ago
M
Property Administrator - Residential
Morguard
Calgary, AB
- Full-time
Added 9 days ago
M
Receptionist
Morguard
Mississauga, ON
- Full-time
Added 9 days ago
D
Administrative Assistant - Westmount Dental Centre
dentalcorp
AB · Westmount Dental Centre
- Full-time
Added 9 days ago
D
Administrative Assistant - Cityplace Dental Group
dentalcorp
Winnipeg, MB · Cityplace Dental Group
- Full-time
Added 9 days ago
W
Senior Procurement Specialist
Worley
AB · Edmonton, AB
- Full-time
Added 9 days ago
CH
Medical Office Administrator
CBI Health
Calgary, AB
- Full-time
Full-Time Medical Office Administrator - Momentum Health Creekside, Calgary.
Added 9 days ago
AM
Office administrative assistant
Allingham Machining Inc.
Brampton, ON
- Full-time
Determine and establish office procedures and routines
Added 9 days ago
JP
Spécialiste, Affaires réglementaires / Regulatory Affairs Specialist
Jubilant Pharma Limited
Montreal, QC
- Full-time
Added 9 days ago
TB
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
Added 9 days ago
E
Procurement Specialist
eTeam
Montreal, QC
- $35 to $38 CAD / hour
- Contract

Closed listing

Solutions Metrix

Executive Assistant

Greater Montreal Metropolitan Area, QC, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Mar 20, 2027
Posting language: English
Posted: Sep 21, 2026

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Original job description

Archived listing. The details below describe a past opening.

Executive Assistant

Reports to: President

Position Overview

The Executive Assistant plays a pivotal role in supporting the President in optimizing his time and contributions to Solutions Metrix. The President holds a unique dual position - leading the organization while also serving as a subject matter expert in CRM - which generates a high volume of customer, sales, and marketing engagements alongside strategic leadership responsibilities.

The Executive Assistant will facilitate efficient workflow, prioritize tasks, filter communications, and provide comprehensive administrative support to ensure the President remains focused on high-value initiatives. This role demands exceptional organization, sound judgment, discretion, and a proactive mindset.

Key Responsibilities

Executive Support & Prioritization

Assist in managing priorities by determining which matters require the President's attention versus delegation to other team members.

Act as a gatekeeper - filtering and organizing incoming communications to streamline decision-making.

Facilitate collaboration by ensuring clarity in team communication and strategic alignment across departments and partners.

Maintain a thorough, up-to-date understanding of ongoing initiatives, files, and confidential matters to support informed decision-making.

Push back or propose simplified solutions when requests are escalated that could be resolved at another level.

Calendar & Task Management

Oversee and maintain the President's schedule, ensuring optimal time allocation for key responsibilities.

Coordinate meetings, events, and engagements; provide clear availability information to external stakeholders.

Manage the President's inbox: respond to emails where appropriate, flag critical messages for discussion, and work toward a zero-inbox goal.

Maintain and prioritize the President's task list; schedule dedicated time blocks for task completion.

Distinguish between personal and professional obligations to enhance productivity and work-life balance.

Travel & Expense Administration

Arrange all travel logistics, including flights, hotel accommodations, car rentals, and event bookings.

Gather and digitize physical receipts; complete expense submissions for accounting.

Ensure accurate categorization and compliance with applicable sales tax regulations.

Administrative & Document Support

Prepare, format, and polish documents, presentations, and reports to corporate standards.

Maintain key organizational records and management meeting (L10) documentation - including agendas, issue lists, and to-do items - in Confluence.

Support document management for confidential, personal, and team-related initiatives on the President's desk.

Collaboration & Communication

Dedicate structured time to understand active files, dossiers, and initiatives on the President's desk - some confidential, some personal, some team-facing.

Maintain continuous, high-quality communication with the President to align on priorities, flag issues, and stay synchronized on delegated responsibilities.

Provide visibility to the President on tasks delegated by other team members, offering solutions or escalating concerns as needed.

Foster a strong working partnership with the President, ensuring clarity and consistency in shared responsibilities.

What Success Looks Like

The President's inbox is consistently at zero and his calendar reflects genuine priorities.

Initiatives on the President's desk are tracked, understood, and proactively managed.

Team members and external stakeholders receive timely, clear communication.

Expenses and travel are handled accurately and without administrative burden on the President.

A strong, trust-based working rhythm exists between the Executive Assistant and the President.

Who are we?

Since 2001, Solutions Metrix has been implementing CRM in companies of all sizes and industries, whether they are in Montreal, Quebec, or elsewhere in Canada or in North America. Our team of specialists master a very large number of CRMS without being linked to any. We always recommend the best CRM to our customers according to their needs and objectives. Our method defines a simple implementation process for companies that allows them to quickly and easily use their software and optimize it to the maximum. The secret to our success is simple: we tailor our solutions to our customers' business models, markets and industries.

About employer

More about this job

Responsibilities

Provide comprehensive administrative support to the President by managing calendars, filtering communications, and coordinating travel and expenses. Act as a strategic gatekeeper to optimize the President's time and ensure alignment across team initiatives.

Requirements

Requires a proactive professional with exceptional organizational skills and sound judgment to handle confidential matters. Must be able to manage high-volume engagements and maintain corporate standards for documentation and reporting.

Skills

Calendar Management
Inbox Management
Travel Coordination
Expense Administration
Executive Support
Task Prioritization
Document Preparation
Stakeholder Communication
Discretion
Organization
Proactive Problem Solving
Administrative Support

Visa sponsorship

Not detected in the job text

Keywords

CRM
Confluence
Executive Assistant
Calendar Management
Inbox Zero
Travel Logistics
Expense Reporting
L10 Meetings
Administrative Support
Strategic Alignment
Document Management
IT Consulting
Software Development

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