Closed listing
Payroll Specialist
- Westmount, QC, Canada
$61,000 to $66,000 CAD / year · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $61,000 to $66,000 CAD / year
- Job type
- Full-time
- Closing date
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
About the Role We are seeking an experienced Payroll Specialist to join our growing team and support a diverse client base. This role is responsible for accurate, timely, and compliant payroll processing across multiple Canadian provinces. The ideal candidate has strong Canadian payroll knowledge, excellent attention to detail, experience working with payroll/HRIS systems, and the ability to resolve payroll issues in a fast-paced client-service environment. French and English bilingual proficiency is required, along with PCP or PLP certification. Key Responsibilities
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
- Process payroll for a growing client base in accordance with applicable federal, provincial, and local laws, regulations, and company policies.
- Process and review Canadian multi-provincial payroll accurately and on schedule.
- Import new-hire data and employee timesheet information into payroll systems.
- Review and calculate pay related to new hires, status changes, transfers, promotions, incentives, additional hours, and other adjustments.
- Calculate final pay for terminated employees in accordance with applicable provincial requirements.
- Prepare off-cycle payrolls and manual checks when required.
- Review payroll data for accuracy and perform quality assurance before payroll submission.
- Identify and resolve payroll discrepancies and data issues.
- Troubleshoot payroll, HRIS, timekeeping, and employee pay-related issues.
- Respond to payroll and HRIS questions from clients, employees, and internal teams.
- Enter and maintain new-hire information within the HRIS.
- Maintain and update employee information and applicable HRIS modules.
- Manage voluntary payroll deductions and other payroll-related adjustments.
- Work with time clock and timekeeping systems to ensure accurate payroll inputs.
- Generate payroll reports for management, compliance, audits, and client requests.
- Collaborate with other departments to investigate issues and develop appropriate resolutions.
- Maintain confidentiality and accuracy when handling sensitive payroll and employee information.
- Perform additional payroll projects and duties as assigned. What We're Looking For Required Qualifications
- High school diploma or equivalent.
- 3–7 years of payroll experience, with at least 5 years of hands-on payroll processing experience preferred.
- Demonstrated experience processing Canadian payroll across multiple provinces.
- Strong understanding of Canadian payroll processes, taxation, deductions, and applicable provincial requirements.
- Experience working with payroll systems and HRIS platforms.
- Experience with timekeeping/time clock systems and payroll imports.
- PCP or PLP certification required.
- Bilingual proficiency in English and French required.
- Strong Microsoft Office skills, particularly Excel and Outlook.
- Excellent attention to detail and organizational skills.
- Strong analytical, problem-solving, and decision-making abilities.
- Ability to manage multiple priorities while meeting strict payroll deadlines.
- Strong written and verbal communication skills.
- Ability to work effectively with clients, employees, and cross-functional teams. Preferred Experience Candidates with experience in any of the following environments are strongly encouraged to apply~
- Payroll services
- HCM/HR technology
- PEO or outsourced payroll
- Professional services
- Multi-provincial Canadian payroll
- High-volume payroll processing
- Client-facing payroll operations What You'll Bring We're looking for someone who can take ownership of payroll from data collection through final processing, identify discrepancies before they become problems, and confidently troubleshoot issues under tight deadlines. You should be comfortable working with sensitive payroll information, investigating discrepancies, communicating with multiple stakeholders, and making sound judgment calls when payroll deadlines are approaching. Benefits This position is eligible for a comprehensive benefits package, including~
- Health Insurance~ Medical, dental, and vision coverage
- Retirement~ Group RRSP with company match
- Paid Time Off~ PTO, holidays, parental leave, and sick leave in accordance with applicable provincial requirements
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
More about this job
Responsibilities
Process and review accurate, compliant Canadian payroll across multiple provinces, including adjustments, final pay, off-cycle payrolls, and payroll imports. Maintain employee records in HRIS and timekeeping systems, resolve payroll issues, respond to stakeholder questions, and prepare reports while protecting confidential information.
Requirements
Requires a high school diploma or equivalent, PCP or PLP certification, English and French bilingual proficiency, and experience processing Canadian payroll across multiple provinces. Candidates should have payroll and HRIS system experience, strong Excel and Outlook skills, and the ability to resolve issues, manage competing priorities, and meet strict deadlines.
Skills
- Canadian Multi-Provincial Payroll Processing
- Payroll Compliance
- Payroll Taxation And Deductions
- Payroll And HRIS Systems
- Timekeeping Systems
- Payroll Imports
- Payroll Quality Assurance
- Payroll Reconciliation And Issue Resolution
- Employee Data Management
- Payroll Reporting
- Microsoft Excel
- Microsoft Outlook
- Attention To Detail
- Analytical And Problem-Solving Skills
- Client Service
- English And French Bilingual Proficiency
Benefits
- Health Insurance
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Group RRSP With Company Match
- Paid Time Off
- Holidays
- Parental Leave
- Sick Leave
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Human Resources
- Customer Service & Support
Keywords
- Canadian Payroll
- Multi-Provincial Payroll
- Payroll Processing
- Payroll Compliance
- Payroll Taxation
- Payroll Deductions
- PCP Certification
- PLP Certification
- HRIS
- Payroll Systems
- Timekeeping Systems
- Time Clocks
- Payroll Imports
- Off-Cycle Payroll
- Manual Checks
- Final Pay
- Employee Data
- Payroll Adjustments
- Payroll Reporting
- Quality Assurance
- Microsoft Excel
- Microsoft Outlook
- Payroll Services
- HCM
- PEO
- Outsourced Payroll
- High-Volume Payroll
- Client-Facing Payroll
- English And French
- Confidential Information