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Added 42 mins ago
ME
Retail Team Lead
Merlin Entertainments
Toronto, ON
- $19.5 CAD / hour
- Full-time
We are looking for an enthusiastic Retail Team Lead to join our team and play a key role in leading daily retail operations. This is an exciting opportunity to combine your retail…
Added 42 mins ago
S
Cycle Counter
Sysco
Calgary, AB · Sysco Calgary
- Full-time
Assist Food Safety Program Manager in ensuring compliance to Sysco’s Food Safety Program that leads to compliance with third party certification and customer requirements.
Added 45 mins ago
CO
Network and Infrastructure Manager
City of Victoria
Victoria, BC
- From $127,530.97 CAD / year
- Full-time
- Contract
- Hybrid
Network and Infrastructure Manager Competition Number: 26/187Posting Scope: Internal / ExternalPosted Date: October 6, 2026Closing Date: October 20, 2026, 4:30 PM PST Department:…
Added 57 mins ago
V
Senior Consultant, Service Experience
Visa
Toronto, ON
- Full-time
…stakeholder readiness, establishes implementation plans and success measures, monitors implementation progress and client experience, identifies operational and service gaps, and captures…
Added 57 mins ago
V
Senior Director, Issuing Solutions Sales, Canada
Visa
Toronto, ON
- Full-time
Lead complex, multi-stakeholder sales pursuits across product, consulting, pricing, finance, legal, risk, operations, client success, and sales engineering teams.
Added 57 mins ago
OS
Processor - Bucks Auto Parts
Orion Steel Group
Winnipeg, MB · Bucks - Winnipeg
- Full-time
Reporting to the Operations Manager, the Processor will be responsible for processing vehicles, draining appropriate fluids from cars, and removing non-ferrous materials.
Added 57 mins ago
OS
Tow Truck Driver
Orion Steel Group
Regina, SK · Bucks - Regina
- Full-time
…along with a strong work ethic and a proven track record of success, we want to hear from you! We are currently seeking a Temporary Tow Truck Driver for our Buck Auto Parts location in…
Added 57 mins ago
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Operations Manager
Orion Steel Group
Edmonton, AB · GenAlta Recycling
- Full-time
As part of the management team, the Operations Manager supports the Regional Manager in overseeing site operations, including sales, production, purchasing, customer service, and team…
Added 57 mins ago
IW
Project Manager
ICONIX Waterworks
Winnipeg, MB
- Other
As a Project Manager, Municipal Infrastructure & Strategic Pursuits, you will support ICONIX’s growth in municipal water infrastructure projects across Canada. This role combines project…
Added 1 hour ago
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Manager, Capital Planning
Alimentation Couche-Tard
Laval, QC
- Internship
The Manager provides portfolio insights, investment analysis, and clear recommendations to support senior leadership and the Investment Board. Working across functions such as Technology,…
Added 1 hour ago
MF
Residential Sales Consultant
Merit for Apprenticeship
Toronto, ON
- Full-time
Work with the Company Owner, Operations Manager to keep improving the sales process
Added 1 hour ago
M
Building Manager (Live in) - Multi-Residential
Morguard
Toronto, ON
- Full-time
Looking for a company with over 50 years of success and no signs of slowing down?
Added 1 hour ago
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Gestionnaire de projets budgétaires
Omnicom Media
Montreal, QC
- Full-time
Added 1 hour ago
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Outside Sales Representative
Keystone Automotive Operations
Calgary, AB
- Full-time
Keystone Automotive Operations, Inc. is seeking a self-motivated, customer-focused Outside Sales Representative for the Calgary, AB market. This opportunity is ideal for a field sales…
Added 1 hour ago
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Cycle Counter
Sysco Canada Inc.
Calgary, AB
- Full-time
…distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow personally and professionally, to contribute to the…
Added 1 hour ago
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Acting Store Manager
kate spade new york
Calgary, AB · Chinook Centre
- Full-time
As a Store Manager, you are the heartbeat of your store - leading with purpose, driving performance, and creating unforgettable customer experiences that reflect the Coach brand. You set…
Added 1 hour ago
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Assistant Store Manager I
kate spade new york
Niagara-on-the-Lake, ON · Outlet Collection At Niagara
- Full-time
As an Assistant Store Manager at Coach, you’ll partner with the Store Manager to drive sales performance, operational excellence, and team development. You lead by example on the sales…
Added 1 hour ago
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Acting Assistant Store Manager I
kate spade new york
Calgary, AB · Chinook Centre
- Full-time
Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products…
Added 1 hour ago
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National Accounts Director
OPENLANE
Brampton, ON · Toronto, ON · CAN - ON - Brampton (Toronto)
- $125,000 to $150,000 CAD / year
- Full-time
Portfolio Solution Delivery: Proven capability executing national or large-scale regional customer success accounts with multiple operational touchpoints.
Added 1 hour ago
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Assistant Manager, Restaurant
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- Full-time
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package…
Added 1 hour ago
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Shift Lead, Security - Casino Security
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $28.36 CAD / hour
- Part-time
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package…
Added 1 hour ago
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Assistant Manager - Hard Rock Cafe
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- Full-time
Our team members are the key to our company’s success, and their health and well-being, as well as that of their families, is very important to us. We offer a comprehensive benefits package…
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Dual Slot Supervisor - 6 Month Contract
Hard Rock Hotel & Casino Ottawa
Ottawa, ON · Hard Rock Hotel & Casino Ottawa
- $28.53 CAD / hour
- Part-time
Reporting to the Manager, Slots the Dual Rate Supervisor, Slots is responsible for the daily administrative and operation of Slot Operations and supervising frontline staff while creating a…
Added 1 hour ago
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Parts Journeyman
Pinnacle Equipment
Kamloops 1, BC
- Full-time
The Parts Journeyman is responsible for delivering outstanding customer service and parts knowledge to internal and external customers. You will lead a team of parts personnel, ensuring…
Added 1 hour ago
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Director of People & Culture
Portfolio+
Stouffville, ON · Canada - Stouffville, ON
- Full-time
At Portfolio+, we empower financial institutions with secure, scalable, and customer-first solutions. As a proudly Canadian company, we’re at the forefront of open finance, delivering…

Closed listing

SonoRAY

Virtual Operations Assistant - SonoRAY

Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

SonoRAY is a growing medical education organization focused on high-quality, hands-on point-of-care ultrasound (POCUS) training for medical students, residents, physicians, and other healthcare professionals.

We organize immersive ultrasound courses supported by instructors, standardized patients/models, institutional partners, and medical education teams.

We are looking for a highly organized and dependable Virtual Operations Assistant to support the day-to-day execution of SonoRAY's courses and operations.

You will report directly to our Project Manager, who oversees SonoRAY and our sister company, Medaibility.

This is an execution-focused role. Your responsibility is to make sure assigned operational tasks are completed accurately, on time, and properly documented.

What You'll DoCourse Operations

Support the organization of upcoming SonoRAY courses, including:

Maintaining course checklists and trackers
Participant registration and follow-up
Instructor scheduling and confirmations
Standardized patient/model coordination
Accommodation and lodging coordination
Meal and catering coordination
Equipment and supply tracking
Preparing forms, schedules, certificates, and course documents
Ensuring outstanding items are followed up before each course

Communication & Follow-Up

Send participant, instructor, model, and partner emails
Respond to routine inquiries using established processes
Follow up on missing forms, payments, confirmations, or information
Coordinate schedules and meetings
Maintain organized communication records
Escalate issues requiring management decisions to the Project Manager

Administrative & Operations Support

Maintain Google Drive files and folders
Update Notion tasks and operational trackers
Enter and organize information in spreadsheets and databases
Update CRM records
Prepare documents, forms, and templates
Assist with invoices, payments, and expense tracking
Support instructor and contractor onboarding
Keep contact lists and operational databases accurate

Marketing & Outreach Support

Assist with email campaigns and newsletters
Maintain university, student-group, and partner outreach lists
Send approved outreach communications
Follow up with prospective participants and partners
Track outreach responses and registrations
Assist with social media and promotional coordination when needed

How You'll Work With the Team

The Project Manager sets priorities, manages projects, assigns responsibilities, and oversees deadlines.

Your role is to help execute those priorities.

For example, if the Project Manager says:

“We need all instructors confirmed for the November course by Friday.”

You should be able to review the instructor list, contact outstanding instructors, track responses, follow up where needed, update the tracker, and report back with what is completed and what still requires attention.

You should not need to be reminded repeatedly about an assigned task.

What We're Looking For

Extremely organized and detail-oriented
Reliable with deadlines and follow-up
Strong written English
Comfortable communicating professionally by email
Able to manage multiple recurring tasks simultaneously
Comfortable working independently
Proactive when information is missing
Able to follow systems, checklists, and SOPs
Comfortable learning new software
Strong Google Docs and Google Sheets skills
Experience with Google Workspace, Notion, Slack, GoHighLevel, Canva, or similar tools is an asset
Previous virtual assistant, administrative, event, education, or operations experience is preferred
Healthcare or medical education experience is an asset but not required

What Success Looks Like

You are successful when:

Course trackers are accurate and current
Emails and follow-ups happen on time
Instructors, participants, and models receive the information they need
Missing information is identified early
Files and databases stay organized
Assigned tasks are completed without repeated reminders
The Project Manager can delegate operational work and trust that it will be completed

Who This Role Is Best For

This role is ideal for someone who enjoys execution, organization, checklists, communication, and making sure nothing falls through the cracks.

We are not looking for someone to independently manage the entire company or make major strategic decisions.

We are looking for someone who can receive a clear objective from the Project Manager, execute it reliably, document the outcome, and flag anything requiring a decision.

How to Apply

Please submit your CV and a brief introduction (maximum 200 words) covering:

Your relevant virtual assistant, administrative, or operations experience
The tools you have used (Google Workspace, Notion, CRM systems, Canva, etc.)
An example of something you were responsible for organizing from start to finish
Your availability and expected monthly compensation
You are helping prepare for a SonoRAY course happening in 7 days. There are 20 participants, 5 instructors are missing, and 20 standardized patients are missing. Some participants have not completed their forms, 3 instructors have not confirmed, the catering order is not finalized, and the equipment checklist has not been updated, we're also missing 2 ultrasound machines. Your Manager gives you this information and asks you to “make sure we’re ready for the course.” Walk us through exactly what you would do next, in what order, and how you would keep your Manager updated.

About employer

More about this job

Responsibilities

Coordinate course logistics, including registrations, instructor and standardized-patient scheduling, accommodations, catering, equipment, and course documents. Manage communications, records, trackers, administrative tasks, and outreach, completing assigned work on time and escalating decisions or issues to the Project Manager.

Requirements

The role calls for a highly organized, dependable person with strong written English, professional email communication, reliable follow-up, and the ability to manage recurring tasks independently. Strong Google Docs and Sheets skills are expected; experience with virtual assistance, administration, events, education, operations, or relevant software is preferred, while healthcare experience is an asset but not required.

Skills

Organization
Attention To Detail
Deadline Management
Follow-Up
Written Communication
Email Communication
Task Management
Google Workspace
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM Management
Course Coordination

Visa sponsorship

Not detected in the job text

Keywords

SonoRAY
Medaibility
Point-Of-Care Ultrasound
POCUS
Medical Education
Course Operations
Course Checklists
Participant Registration
Instructor Scheduling
Standardized Patients
Course Logistics
Accommodation Coordination
Catering Coordination
Equipment Tracking
Google Workspace
Google Drive
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM
Spreadsheets
Databases
Email Campaigns
Newsletters
University Outreach
Social Media
Standard Operating Procedures

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