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Added 26 mins ago
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Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
QU
Program Assistant
Queens University
Kingston, ON
- $54,799 to $66,829 CAD / year
- Full-time
- On-site
Job Summary Reporting to the Program Directors, and the Administration and Staffing Manager, the education Program Assistant will work as a member of the team responsible for the day-to-day…
Added 1 hour ago
NL
Executive Assistant (26:162)
Northern Lights College
Dawson Creek, BC
- Full-time
…individual to join our team in a key support role, Executive Assistant, within the Executive Operations department. Reporting to the Vice-President, Community Relations and Institutional…
Added 1 hour ago
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Human Resources Coordinator
Punt
Vancouver, BC
- $65,000 to $78,000 CAD / year
- Full-time
Handle end-to-end event logistics - venues, budgeting, comms, and execution.
Added 3 hours ago
B
Executive Assistant
Benevity
Remote, Canada
- Full-time
- Remote
We’re looking for an experienced Executive Assistant to join our team. This is a trusted-partner role for a seasoned professional who thrives in a fast-paced environment where priorities…
Added 3 hours ago
QU
Administrative Assistant to the Associate Vice-Principal (J-)
Queens University
Kingston, ON
- $62,142 to $75,772 CAD / year
- Full-time
- On-site
…Indigenous Initiatives (?Associate Director?), the Administrative Assistant to the Associate Vice-Principal (?Administrative Assistant?) is responsible for providing senior level…
Added 3 hours ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- $29.76 to $31.64 CAD / hour
- Part-time
…established vision and values of the organization, the Community Care Assistant works under the direction works under the direction of the Supervisor/Coordinator/Manager or delegate to…
Added 4 hours ago
TH
SUPERVISEUR 42/78
The Home Depot Canada
Saskatoon, SK
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 4 hours ago
TH
Front End Supervisor - Full Time 8 Month Contract (Dartmouth)
The Home Depot Canada
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 4 hours ago
TH
SUPERVISEUR, SERVICES 90, 91 ET 96
The Home Depot Canada
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 4 hours ago
DC
assistant cook
Denny’s Canada
Vancouver, BC
- Full-time
Added 4 hours ago
FS
School Bus Driver
First Student
Regina, SK
- Part-time
…the afternoon. Additional hours for field trips and special event transportation may be…
Added 4 hours ago
BM
Assistant Manager, Alpine Race & Freestyle - Full Time
Blue Mountain Resort
The Blue Mountains, ON
- Full-time
The Assistant Manager, Race sets the cultural tone for creating revolutionary guest experiences while uniting their team around purpose and fun. The Assistant Manager, Race & Freestyle,…
Added 4 hours ago
VC
Nursing Unit Assistant (NUA)
Vancouver Coastal Health
Squamish, BC
- $30.03 CAD / hour
- Part-time
Come work as a Nursing Unit Assistant with Vancouver Coastal Health (VCH) on the Long Term Care team at Hilltop House Long Term Care Facility in Squamish, BC. Apply now to join our team!
Added 4 hours ago
ST
WBYL Administrative Assistant
Saskatoon Tribal Council Inc
Saskatoon, SK
- $18.68 to $28.01 CAD / hour
- Full-time
Under the overall direction of the White Buffalo Youth Lodge (WBYL) Director, the Administrative Assistant will provide assistance and support to the WBYL Program Coordinator to implement…
Added 5 hours ago
LN
Assistant Technical Director - HISTORY, Ottawa
Live Nation Entertainment
Ottawa, ON
- Part-time
The Assistant Technical Director is responsible for supporting the Technical Director and ensuring the success of show and event productions by managing the day-to-day technical and…
Added 5 hours ago
O
Catering Assistant
OCS
Kincardine, ON
- Full-time
Added 6 hours ago
QB
restaurant assistant manager
Quesada Burritos & Tacos
Bolton, ON
- Full-time
Added 6 hours ago
IG
Workplace & Events Coordinator
Insight Global
Calgary, AB
- Contract
Are you the person who loves bringing people together and making an event come to life - while also being the welcoming face of an office?
Added 7 hours ago
TH
Front End Supervisor - Full Time 8 Month Contract (Dartmouth)
The Home Depot
Dartmouth, NS
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…
Added 7 hours ago
B
Executive Assistant
BMO
Toronto, ON · BMOPLACE
- Full-time
Added 8 hours ago
PM
Growth Partner
PUSH Media
Toronto, ON
- $50,000 to $70,000 CAD / year
- Full-time
Some experience supporting leaders in a fast-paced Executive Assistant, Chief of Staff, Operations, or similar role
Added 8 hours ago
TP
Executive Assistant Office Manager
TDS Personnel
Toronto, ON
- $100,000 to $110,000 CAD / year
- Full-time
Seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office Manager to provide comprehensive administrative support to the office and team. The ideal…
Added 8 hours ago
TU
Operations & Faculty Coordinator
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 8 hours ago
TH
SUPERVISEUR 26/27
The Home Depot Canada
AB · Edmonton, AB
- Full-time
Reviewing sales & other reports while working with assistant manager to make recommendations for improvement on; inventory, overhead organization and cross merchandising in order to drive…

Closed listing

SonoRAY

Virtual Operations Assistant - SonoRAY

Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

SonoRAY is a growing medical education organization focused on high-quality, hands-on point-of-care ultrasound (POCUS) training for medical students, residents, physicians, and other healthcare professionals.

We organize immersive ultrasound courses supported by instructors, standardized patients/models, institutional partners, and medical education teams.

We are looking for a highly organized and dependable Virtual Operations Assistant to support the day-to-day execution of SonoRAY's courses and operations.

You will report directly to our Project Manager, who oversees SonoRAY and our sister company, Medaibility.

This is an execution-focused role. Your responsibility is to make sure assigned operational tasks are completed accurately, on time, and properly documented.

What You'll DoCourse Operations

Support the organization of upcoming SonoRAY courses, including:

Maintaining course checklists and trackers
Participant registration and follow-up
Instructor scheduling and confirmations
Standardized patient/model coordination
Accommodation and lodging coordination
Meal and catering coordination
Equipment and supply tracking
Preparing forms, schedules, certificates, and course documents
Ensuring outstanding items are followed up before each course

Communication & Follow-Up

Send participant, instructor, model, and partner emails
Respond to routine inquiries using established processes
Follow up on missing forms, payments, confirmations, or information
Coordinate schedules and meetings
Maintain organized communication records
Escalate issues requiring management decisions to the Project Manager

Administrative & Operations Support

Maintain Google Drive files and folders
Update Notion tasks and operational trackers
Enter and organize information in spreadsheets and databases
Update CRM records
Prepare documents, forms, and templates
Assist with invoices, payments, and expense tracking
Support instructor and contractor onboarding
Keep contact lists and operational databases accurate

Marketing & Outreach Support

Assist with email campaigns and newsletters
Maintain university, student-group, and partner outreach lists
Send approved outreach communications
Follow up with prospective participants and partners
Track outreach responses and registrations
Assist with social media and promotional coordination when needed

How You'll Work With the Team

The Project Manager sets priorities, manages projects, assigns responsibilities, and oversees deadlines.

Your role is to help execute those priorities.

For example, if the Project Manager says:

“We need all instructors confirmed for the November course by Friday.”

You should be able to review the instructor list, contact outstanding instructors, track responses, follow up where needed, update the tracker, and report back with what is completed and what still requires attention.

You should not need to be reminded repeatedly about an assigned task.

What We're Looking For

Extremely organized and detail-oriented
Reliable with deadlines and follow-up
Strong written English
Comfortable communicating professionally by email
Able to manage multiple recurring tasks simultaneously
Comfortable working independently
Proactive when information is missing
Able to follow systems, checklists, and SOPs
Comfortable learning new software
Strong Google Docs and Google Sheets skills
Experience with Google Workspace, Notion, Slack, GoHighLevel, Canva, or similar tools is an asset
Previous virtual assistant, administrative, event, education, or operations experience is preferred
Healthcare or medical education experience is an asset but not required

What Success Looks Like

You are successful when:

Course trackers are accurate and current
Emails and follow-ups happen on time
Instructors, participants, and models receive the information they need
Missing information is identified early
Files and databases stay organized
Assigned tasks are completed without repeated reminders
The Project Manager can delegate operational work and trust that it will be completed

Who This Role Is Best For

This role is ideal for someone who enjoys execution, organization, checklists, communication, and making sure nothing falls through the cracks.

We are not looking for someone to independently manage the entire company or make major strategic decisions.

We are looking for someone who can receive a clear objective from the Project Manager, execute it reliably, document the outcome, and flag anything requiring a decision.

How to Apply

Please submit your CV and a brief introduction (maximum 200 words) covering:

Your relevant virtual assistant, administrative, or operations experience
The tools you have used (Google Workspace, Notion, CRM systems, Canva, etc.)
An example of something you were responsible for organizing from start to finish
Your availability and expected monthly compensation
You are helping prepare for a SonoRAY course happening in 7 days. There are 20 participants, 5 instructors are missing, and 20 standardized patients are missing. Some participants have not completed their forms, 3 instructors have not confirmed, the catering order is not finalized, and the equipment checklist has not been updated, we're also missing 2 ultrasound machines. Your Manager gives you this information and asks you to “make sure we’re ready for the course.” Walk us through exactly what you would do next, in what order, and how you would keep your Manager updated.

About employer

More about this job

Responsibilities

Coordinate course logistics, including registrations, instructor and standardized-patient scheduling, accommodations, catering, equipment, and course documents. Manage communications, records, trackers, administrative tasks, and outreach, completing assigned work on time and escalating decisions or issues to the Project Manager.

Requirements

The role calls for a highly organized, dependable person with strong written English, professional email communication, reliable follow-up, and the ability to manage recurring tasks independently. Strong Google Docs and Sheets skills are expected; experience with virtual assistance, administration, events, education, operations, or relevant software is preferred, while healthcare experience is an asset but not required.

Skills

Organization
Attention To Detail
Deadline Management
Follow-Up
Written Communication
Email Communication
Task Management
Google Workspace
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM Management
Course Coordination

Visa sponsorship

Not detected in the job text

Keywords

SonoRAY
Medaibility
Point-Of-Care Ultrasound
POCUS
Medical Education
Course Operations
Course Checklists
Participant Registration
Instructor Scheduling
Standardized Patients
Course Logistics
Accommodation Coordination
Catering Coordination
Equipment Tracking
Google Workspace
Google Drive
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM
Spreadsheets
Databases
Email Campaigns
Newsletters
University Outreach
Social Media
Standard Operating Procedures

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