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Added 12 mins ago
VC
Medical Office Assistant (MOA) - Urgent & Primary Care Centre (UPCC)
Vancouver Coastal Health
Vancouver, BC
- $27.84 to $29.72 CAD / hour
- Part-time
Come work as a Medical Office Assistant with Vancouver Coastal Health (VCH) on the UBC Urgent & Primary Care Centre (UPCC) team in Vancouver, BC. Apply now to join our team!
Added 12 mins ago
UH
Rehabilitation Assistant
University Health Network
Toronto, ON
- Part-time
UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.
Added 12 mins ago
VC
Recreation Therapy Assistant
Vancouver Coastal Health
North Vancouver, BC
- $31.17 to $32.85 CAD / hour
- Temporary
Come work as a Recreation Therapy Assistant with Vancouver Coastal Health (VCH) at Margaret Fulton Centre in North Vancouver, BC! Apply now to join the team!
Added 12 mins ago
VC
Care Aide (Various Areas) - General Surgery
Vancouver Coastal Health
Sechelt, BC
- $31.64 CAD / hour
- Part-time
Come work as a Care Aide with Vancouver Coastal Health (VCH) at Sechelt Hospital in Sechelt, BC! Apply now to join the team!
Added 12 mins ago
SJ
Store Manager - Peoples Jewellers - Lansdowne Place
Signet Jewelers
Peterborough, ON · Canada - Lansdowne Place - Peterborough, ON
- Full-time
…believes love inspires love. Signet is also “Great Place to…
Added 26 mins ago
CF
Financial Services Assistant-EN
Canadian Forces Morale and Welfare Services
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- $19.85 to $23.41 CAD / hour
- Full-time
…designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports…
Added 26 mins ago
CF
Administrative Assistant (Marketing and Communication)-EN
Canadian Forces Morale and Welfare Services
Winnipeg, MB
- $18.45 to $22.35 CAD / hour
- Full-time
…designed to meet their unique needs and enhance their mental, social, physical, financial and familial well-being. CFMWS employees deliver programs and services including recreation, sports…
Added 27 mins ago
UO
Assistant/Associate Professor
University of Alberta
Camrose, AB
- Full-time
Location - This role is in-person. Work primarily takes place at Augustana Campus, Camrose.
Added 27 mins ago
UO
Assistant Professor - Psychology
University of Alberta
Camrose, AB
- Full-time
The Department of Social Sciences at the Augustana Faculty of the University of Alberta invites applications for a tenure-track position in Psychology at the rank of Assistant Professor.…
Added 27 mins ago
HH
TEST - Casual ELC
Hopes Home Inc
Prince Albert, SK
- $15.7 to $21.41 CAD / hour
…child’s development in multiple areas (physical, emotional, social, communicative, cognitive, and creative…
Added 27 mins ago
GS
FT - Property Manager Assistant (Toronto)
Good Shepherd Centres
Toronto, ON
- $27.85 to $30.43 CAD / hour
- Full-time
This position will report to the Property Manager. The Property Manager Assistant enhances the dignity and quality of life of our clients, visitors and staff by providing support to the…
Added 42 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK
- Part-time
Scheduled hours of work may be reduced when a statutory holiday is recognized
Added 42 mins ago
Continuing Care Assistant
HealthCareersInSask.ca
North Battleford, SK
We work together to improve our health and well-being. Every day. For everyone.
Added 42 mins ago
Assisted Daily Living Recreation Worker
HealthCareersInSask.ca
Battleford, SK
Job Description: Provides personal care and social/recreation/leisure activities to enhance the physical and emotional well-being of clients/patients/residents.
Added 42 mins ago
H
Occupational & Physical Therapist Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Occupational/Physical Therapist Assistant diploma (OTA/PTA)
Added 42 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Melville, SK
- Full-time
We work together to improve our health and well-being. Every day. For everyone.
Added 42 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Melville, SK
- Part-time
Scheduled hours of work may be reduced when a statutory holiday is recognized
Added 55 mins ago
H
restaurant assistant manager
Harvey's
Chatham-Kent, ON · Chatham, ON
- Full-time
Work must be completed at the physical location. There is no option to work remotely.
Added 55 mins ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 57 mins ago
BE
Early Childhood Educator Assistant (ECEA)
BrightPath Early Learning & Child Care
Maple Ridge, BC
- Full-time
As an Early Childhood Educator Assistant, you will work side-by-side with teachers and families to provide a home away from home for children in our care. Responsibilities include:
Added 1 hour ago
SP
Housekeeper
Southwest Properties
Halifax, NS
- Full-time
Join Us in Creating the Best Places to Live, Shop, Work & Play
Added 1 hour ago
CH
Personal Support Worker PSW
ComForCare Home Health Care - Halton
Oakville, ON
- $20 to $25 CAD / hour
- Part-time
ComForCare Home Health Care - Halton is looking for a compassionate and dedicated Personal Care Assistant (PCA) to join our growing team in Milton, ON. This is a rewarding opportunity to…
Added 1 hour ago
SJ
Store Manager - Peoples Jewellers - Lansdowne Place
Signet Jewelers
Peterborough, ON
- Full-time
…believes love inspires love. Signet is also “Great Place to…
Added 1 hour ago
DU
Director, Counselling & Psychological Services
Dalhousie University
Halifax, NS
- Full-time
…research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in…
Added 1 hour ago
Registered Veterinary Technologist
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Performing in-house laboratory work, including reading microscopic sediment for urinalysis, fecal floats, and ear/skin cytologies and interpreting results.

Closed listing

SonoRAY

Virtual Operations Assistant - SonoRAY

Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Posting language: English
Posted: Oct 5, 2026

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Original job description

Archived listing. The details below describe a past opening.

SonoRAY is a growing medical education organization focused on high-quality, hands-on point-of-care ultrasound (POCUS) training for medical students, residents, physicians, and other healthcare professionals.

We organize immersive ultrasound courses supported by instructors, standardized patients/models, institutional partners, and medical education teams.

We are looking for a highly organized and dependable Virtual Operations Assistant to support the day-to-day execution of SonoRAY's courses and operations.

You will report directly to our Project Manager, who oversees SonoRAY and our sister company, Medaibility.

This is an execution-focused role. Your responsibility is to make sure assigned operational tasks are completed accurately, on time, and properly documented.

What You'll DoCourse Operations

Support the organization of upcoming SonoRAY courses, including:

Maintaining course checklists and trackers
Participant registration and follow-up
Instructor scheduling and confirmations
Standardized patient/model coordination
Accommodation and lodging coordination
Meal and catering coordination
Equipment and supply tracking
Preparing forms, schedules, certificates, and course documents
Ensuring outstanding items are followed up before each course

Communication & Follow-Up

Send participant, instructor, model, and partner emails
Respond to routine inquiries using established processes
Follow up on missing forms, payments, confirmations, or information
Coordinate schedules and meetings
Maintain organized communication records
Escalate issues requiring management decisions to the Project Manager

Administrative & Operations Support

Maintain Google Drive files and folders
Update Notion tasks and operational trackers
Enter and organize information in spreadsheets and databases
Update CRM records
Prepare documents, forms, and templates
Assist with invoices, payments, and expense tracking
Support instructor and contractor onboarding
Keep contact lists and operational databases accurate

Marketing & Outreach Support

Assist with email campaigns and newsletters
Maintain university, student-group, and partner outreach lists
Send approved outreach communications
Follow up with prospective participants and partners
Track outreach responses and registrations
Assist with social media and promotional coordination when needed

How You'll Work With the Team

The Project Manager sets priorities, manages projects, assigns responsibilities, and oversees deadlines.

Your role is to help execute those priorities.

For example, if the Project Manager says:

“We need all instructors confirmed for the November course by Friday.”

You should be able to review the instructor list, contact outstanding instructors, track responses, follow up where needed, update the tracker, and report back with what is completed and what still requires attention.

You should not need to be reminded repeatedly about an assigned task.

What We're Looking For

Extremely organized and detail-oriented
Reliable with deadlines and follow-up
Strong written English
Comfortable communicating professionally by email
Able to manage multiple recurring tasks simultaneously
Comfortable working independently
Proactive when information is missing
Able to follow systems, checklists, and SOPs
Comfortable learning new software
Strong Google Docs and Google Sheets skills
Experience with Google Workspace, Notion, Slack, GoHighLevel, Canva, or similar tools is an asset
Previous virtual assistant, administrative, event, education, or operations experience is preferred
Healthcare or medical education experience is an asset but not required

What Success Looks Like

You are successful when:

Course trackers are accurate and current
Emails and follow-ups happen on time
Instructors, participants, and models receive the information they need
Missing information is identified early
Files and databases stay organized
Assigned tasks are completed without repeated reminders
The Project Manager can delegate operational work and trust that it will be completed

Who This Role Is Best For

This role is ideal for someone who enjoys execution, organization, checklists, communication, and making sure nothing falls through the cracks.

We are not looking for someone to independently manage the entire company or make major strategic decisions.

We are looking for someone who can receive a clear objective from the Project Manager, execute it reliably, document the outcome, and flag anything requiring a decision.

How to Apply

Please submit your CV and a brief introduction (maximum 200 words) covering:

Your relevant virtual assistant, administrative, or operations experience
The tools you have used (Google Workspace, Notion, CRM systems, Canva, etc.)
An example of something you were responsible for organizing from start to finish
Your availability and expected monthly compensation
You are helping prepare for a SonoRAY course happening in 7 days. There are 20 participants, 5 instructors are missing, and 20 standardized patients are missing. Some participants have not completed their forms, 3 instructors have not confirmed, the catering order is not finalized, and the equipment checklist has not been updated, we're also missing 2 ultrasound machines. Your Manager gives you this information and asks you to “make sure we’re ready for the course.” Walk us through exactly what you would do next, in what order, and how you would keep your Manager updated.

About employer

More about this job

Responsibilities

Coordinate course logistics, including registrations, instructor and standardized-patient scheduling, accommodations, catering, equipment, and course documents. Manage communications, records, trackers, administrative tasks, and outreach, completing assigned work on time and escalating decisions or issues to the Project Manager.

Requirements

The role calls for a highly organized, dependable person with strong written English, professional email communication, reliable follow-up, and the ability to manage recurring tasks independently. Strong Google Docs and Sheets skills are expected; experience with virtual assistance, administration, events, education, operations, or relevant software is preferred, while healthcare experience is an asset but not required.

Skills

Organization
Attention To Detail
Deadline Management
Follow-Up
Written Communication
Email Communication
Task Management
Google Workspace
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM Management
Course Coordination

Visa sponsorship

Not detected in the job text

Keywords

SonoRAY
Medaibility
Point-Of-Care Ultrasound
POCUS
Medical Education
Course Operations
Course Checklists
Participant Registration
Instructor Scheduling
Standardized Patients
Course Logistics
Accommodation Coordination
Catering Coordination
Equipment Tracking
Google Workspace
Google Drive
Google Docs
Google Sheets
Notion
Slack
GoHighLevel
Canva
CRM
Spreadsheets
Databases
Email Campaigns
Newsletters
University Outreach
Social Media
Standard Operating Procedures

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