administrative assistant
- Woodbridge, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Overview
Languages
English
Education
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Work conditions and physical capabilities
Languages
English
Education
- Secondary (high) school graduation certificate
7 months to less than 1 year
On site
Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Order office supplies and maintain inventory
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Team player
- Accurate
- Client focus
- Reliability
More about this job
Responsibilities
Coordinate seminars, conferences, meetings, appointments, and travel arrangements; prepare meeting minutes and handle telephone and electronic inquiries. Maintain office procedures, supplies, inventory, and filing systems, and type and proofread documents.
Requirements
Requires a secondary school graduation certificate and 7 months to less than 1 year of experience. The role calls for strong oral and written communication, organization, accuracy, flexibility, multitasking, reliability, and the ability to work under pressure and meet tight deadlines.
Skills
- Meeting Coordination
- Minute Taking
- Office Procedures
- Appointment Scheduling
- Telephone Communication
- Email Communication
- Data Compilation
- Inventory Management
- Travel Arrangements
- Filing Systems
- Typing
- Proofreading
- Oral Communication
- Written Communication
- Multitasking
- Organization
Visa sponsorship
Not detected in the job text
Categories
- Administrative
Keywords
- Administrative Assistant
- Seminar Coordination
- Conference Coordination
- Meeting Minutes
- Office Procedures
- Appointment Scheduling
- Telephone Calls
- Electronic Inquiries
- Data Compilation
- Statistics
- Office Supplies
- Inventory
- Travel Itineraries
- Reservations
- Reception
- Manual Filing Systems
- Computerized Filing Systems
- Typing
- Proofreading
- Fast-Paced Environment
- Tight Deadlines
- Attention to Detail
- Client Focus
- Insurance