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Added 8 mins ago
Airworthiness Coordinator
Actalent
Fort Erie, ON
Contract
Added 38 mins ago
Coordonnateur·trice, Achats // Buying Coordinator
SSENSE
Montreal, QC
Full-time
…renseignements sur les produits et les stocks provenant du service…
Added 1 hour ago
Agent Méthode pièce avion / Method Aircraft parts
Airbus Aircraft
Montreal, QC
Full-time
Vous ferez partie de l’équipe outillage et chargé de créer les gammes de fabrication et la mise en service de pièces uniques nécessaires à la production.
Added 3 hours ago
Logistics Coordinator
MERE HR & Consulting
Mississauga, ON
$60,000 to $70,000 CAD / year
Full-time
Our client operates a well-established logistics and transportation division that supports shippers across North America with customized freight solutions. Working alongside a large…
Added 3 hours ago
Fitness Personal Trainer Job Details | Richmond Hill
City of Richmond Hill
Richmond Hill, ON
Internship
Reporting to the Fitness Supervisors and Fitness Coordinator, the Personal Trainer will be responsible for training individuals in private, semi-private, group and/or sport specific…
Added 3 hours ago
Senior Coordinator, Alumni Relations and Community Partnerships
University of Ottawa
Ottawa, ON · Desmarais Hall
Full-time
The Senior Coordinator supports the effective delivery of engagement initiatives by ensuring that requests, sponsorship-related actions, and engagement outcomes are logged, coordinated,…
Added 3 hours ago
Senior Coordinator, Advancement
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
Added 4 hours ago
Project Coordinator
First Onsite Property Restoration
Dorval, QC
Full-time
Are you an organized multitasker who thrives on keeping projects on track and details in order? As our Project Coordinator (Internally known as Project Coordinator I), you'll be the steady…
Added 5 hours ago
Bilingual Operations Support & Customer Service Coordinator
GardaWorld
Moncton, NB
Full-time
Ready to suit up as a Operations Support & Customer Service Coordinator
Added 5 hours ago
Resident and Family Service Coordinator
Shannex Incorporated
Dartmouth, NS
Full-time
Reporting to the Regional Manager, the Resident and Family Services Coordinator plans, coordinates, implements and evaluates client and family services including admissions, assessment and…
Added 6 hours ago
Better at Home Program Coordinator
Smithers Community Services Association
Smithers, BC
Part-time
Conduct and monitor needs and means assessments to customize service offerings to client needs
Added 6 hours ago
Sales Coordinator – Project Sales (Real Estate)
AXIS Real Estate Solutions Inc.
Surrey, BC
Contract
Axis Real Estate Solutions is recruiting a Sales Coordinator to support our growing project sales team in the Fraser Valley. This role is well suited to a highly organized professional who…
Added 8 hours ago
Sales Coordinator
Westin Resort and Spa Whistler
Whistler, BC
Up to $52,000 CAD / year
Full-time
The Sales Coordinator is responsible for providing active support to the Sales Division with varied office tasks in order to help meet and exceed budgeted revenue goals. This position will…
Added 9 hours ago
Projects Documentation Coordinator
Envent
Calgary, AB
Full-time
Assist with the flow of information needed for sample system builds, analyzer builds, service work, custom production orders, and client projects.
Added 9 hours ago
Bilingual Facilities Services Coordinator (English/French)
BGIS
Ottawa, ON
Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 9 hours ago
Scheduling Coordinator
Fire Protection Inc (Edmonton)
AB · Edmonton, AB
Full-time
…Inc - an Onyx-Fire Protection Services Inc, we’re seeking a Service Schedular that is motivated, with a strong technical and administrative focus to coordinate compliance preventive…
Added 9 hours ago
Tenant Services Coordinator
HighView Partners
Toronto, ON
Full-time
Our client is a globally recognized real estate owner, investor, and manager known for operating some of the world's most prestigious commercial properties. They are seeking a Tenant…
Added 10 hours ago
Delivery Service Specialist
Metro Supply Chain
Quebec, QC
Full-time
Work with Customer Service and the Logistics Coordinator to return damaged or stale dated product not accepted at the retail location, and transport the unaccepted product back to the DC,…
Added 10 hours ago
Billing & Client Support Coordinator
McGovern Hurley LLP
Toronto, ON · North York, ON
$45,000 to $60,000 CAD / year
Full-time
McGovern Hurley’s next Billing & Client Support Coordinator will play a key role in supporting the administration, billing, and reporting needs of our Audit Advisory Group (AAG) with…
Added 10 hours ago
Project Coordinator
Pagnotta Inc.
AB
Full-time
Pagnotta Inc. is a mid-sized, full-service provider of structural concrete, general contracting and tower crane and hoist services with job sites located throughout Western Canada. We…
Added 10 hours ago
Nurse B - Clinical Coordinator
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Regina, SK
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Job Description: Reporting to the Unit Manager, the Resident Care Coordinator is responsible for ensuring the highest standard of care and service is provided to residents/veterans on a…
Added 11 hours ago
Project Coordinator
Industrial Refrigeration Pros
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Full-time
Prairie HVAC/R, part of the IR Pros family of companies, is seeking a Service Coordinator who acts as the primary point of contact for customers, clients, and team members to ensure…
Added 11 hours ago
Student Life Coordinator
Algoma University
Brampton, ON
$55,348 to $69,185 CAD / year
Algoma University has an existing vacancy in the position of Student Life Coordinator. Reporting to the Manager, Student Life Operations, the Student Life Coordinator is responsible for…
Added 11 hours ago
Retail and Marketing Coordinator, Equity Capital Markets (Contract) - Toronto, ON
Scotiabank - Global Banking and Markets
Toronto, ON
Contract
Equity Capital Markets (ECM) is a client focused sales and service group whose primary mission is to execute on the business needs of various client groups – The Corporate and Investment…
Added 11 hours ago
Accounting Coordinator
NHLPA
Toronto, ON
Full-time
-Experience in client service or customer service roles, an asset.

South End Partners

Operations Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

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Original job description

Who We Are

Named one of Canada's Best Executive Recruitment Firms by Forbes, South End Partners has created a completely unique search experience, built for how recruitment should work, not just how it's always been done.

We help innovative companies build the leadership teams that drive business growth and transformation.

We've reimagined how executive search should work, combining deep expertise, proprietary AI tools, and a powerful insider network to consistently deliver top-tier talent.

The Opportunity

We're looking for a motivated, driven and highly organized Operations Coordinator to join our high-performance team. This role sits at the center of the firm: supporting active search engagements, keeping our processes running flawlessly, and helping deliver a seamless experience for every client and candidate we work with.

You'll work closely with partners and recruiters across multiple live searches, while also owning the operational backbone of the firm day to day. It's a broad, hands-on role for someone who is organized, thrives on variety, and wants a front-row seat to how a high-growth executive search firm actually runs.

This role reports to the COO, with close day-to-day collaboration across our search and partner teams.

Key Responsibilities

Search & Project Support

Coordinate timelines and deliverables across multiple active search mandates, flagging risks before they become bottlenecks
Schedule and manage candidate and client interviews, calls, and meetings across time zones
Maintain accurate, up-to-date records in our CRM, including candidate activity and search status
Help prepare client-ready candidate profiles, shortlists, and presentation materials alongside recruiters and partners

Process & Operations

Own day-to-day office operations: vendor relationships, supplies, facilities, and scheduling
Coordinate logistics for team meetings, offsites, and firm events
Support onboarding logistics for new hires
Identify and help implement small process improvements that keep the firm running efficiently

Client Coordination

Serve as a reliable point of contact for client-facing logistics: scheduling, follow-ups, and status updates
Maintain accurate records of client communications and next steps
Help ensure a consistent, professional experience across every client and candidate touchpoint

About You

Highly organized, with the ability to juggle multiple searches, projects, and priorities without dropping details
Excellent written and verbal communication skills: clear, professional, and precise
A proactive problem solver who is comfortable owning ambiguous tasks end to end
Comfortable in a fast-paced, high-growth environment with shifting priorities and tight timelines
1 to 3 years of experience in coordination, operations, executive search, or professional services preferred; exceptional entry-level candidates are welcome to apply
Tech-savvy and quick to learn new tools and CRM systems
Collaborative, humble, and driven to grow

What We Offer

A competitive base salary + performance-based bonuses
A flexible work environment built on trust and autonomy
Unique perks, rewards, and recognition tied to performance and impact
Access to best-in-class technology and tools
Direct exposure to how a high-performing executive search firm operates, with a clear path for growth
An entrepreneurial, supportive culture where your voice matters and your work has impact

Apply About employer

More about this job

Responsibilities

Coordinate timelines, deliverables, interviews, and records across active executive search engagements, and help prepare candidate profiles and client presentation materials. Manage day-to-day office operations, meeting and event logistics, onboarding support, client communications, and process improvements.

Requirements

Candidates should be highly organized, communicate clearly and professionally, solve problems proactively, and manage shifting priorities in a fast-paced environment. One to three years of experience in coordination, operations, executive search, or professional services is preferred, though exceptional entry-level candidates are welcome; candidates should also be comfortable learning CRM systems and other tools.

Skills

Organization
Project Coordination
Time Management
Scheduling
Written Communication
Verbal Communication
Problem Solving
Attention to Detail
Customer Service
Client Coordination
Candidate Coordination
CRM Management
Process Improvement
Event Coordination
Adaptability
Technology Proficiency

Benefits

Performance-Based Bonuses
Flexible Work Environment
Performance-Based Perks, Rewards, and Recognition
Access to Technology and Tools
Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Staffing and Recruiting
Search Engagements
Project Coordination
Operations
Candidate Profiles
Shortlists
Client Presentations
CRM
Candidate Records
Client Communications
Interview Scheduling
Time Zone Coordination
Vendor Relationships
Office Operations
Facilities
Onboarding
Process Improvement
Meeting Coordination
Event Coordination
Client Service
Candidate Experience
Performance-Based Bonuses
High-Growth Environment

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