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Added 11 mins ago
Logistics Service Coordinator
Precision Record Pressing Inc
Oakville, ON
Up to $29.42 CAD / hour
Full-time
We are currently looking for LOGISTICS SERVICE COORDINATOR to join our OAKVILLE team. This is a full-time, permanent position responsible for coordinating shipping services, resolving…
Added 11 mins ago
Food and Beverage Manager
Groupe Nordik
Chelsea, QC
Full-time
We are seeking a motivated and organized Food & Beverage Manager who can oversee operations, inspire teams, and ensure an exceptional guest experience, while contributing to staff…
Added 24 mins ago
Accounting Coordinator
LoKnow
Canada
Full-time
…an integral part of our growing business. As the Accounting Coordinator, you'll be responsible for the high-volume transactional backbone of our accounting operations - invoicing, accounts…
Added 26 mins ago
Administrative Assistant, Data & Technology
OMERS
Toronto, ON · Head Office Toronto
Full-time
The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders…
Added 26 mins ago
Assistant Manager of Supportive Housing - Waterview
Pacifica Housing
Victoria, BC
Full-time
To assist in overseeing the day-to-day operations of supportive housing, provide direct supervision to staff, support policy compliance, and help maintain a safe, supportive, and inclusive…
Added 26 mins ago
CA-Genius Admin
Apple
London, ON
As a Genius Admin, you’re a service coordinator for all customer repairs, whether it’s a quick repair or a more involved procedure, and you manage customer expectations. Additionally, you…
Added 26 mins ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON · Canada - Richmond Hill, Ontario (Applanix)
Full-time
Are you an organized, tech-savvy problem solver who thrives at the intersection of sales operations and innovative technology? At Trimble, we are transforming how world-class positioning…
Added 26 mins ago
Senior Surface Land Coordinator
Suncor Energy
Calgary, AB
Full-time
We are seeking an experienced Senior Surface Land Coordinator to support surface land activities across a diverse and evolving portfolio. This role is responsible for managing land-related…
Added 26 mins ago
Christmas Toy Program Assistant
The Salvation Army Canada and Bermuda Territory
Calgary, AB
Part-time
Provides administrative support to the Community Program Coordinator and Assistant Program
Added 26 mins ago
Junior Payroll/HRIS Coordinator (12-months)
AMA - Alberta Motor Association
Edmonton, AB · Administration Centre
Full-time
…experienced team? AMA is looking for a Junior Payroll/HRIS Coordinator to join our Human Resources team in a hybrid role where you'll gain hands-on experience supporting payroll processes,…
Added 41 mins ago
HR Program Coordinator
Rockwood Service Corporation
Sherwood Park, AB
Full-time
The HR Program Coordinator provides essential administrative and program support to the Manager HR Programs in delivering and maintaining TIC Solutions’ Total Rewards programs. The role…
Added 53 mins ago
Project Coordinator, Creative Services | Health & Wellness Space | Hybrid in North York |$55k-$65k + Bonus
White Bay
Toronto, ON · North York, ON
$55,000 to $65,000 CAD / year
Full-time
Creative Services Projects Coordinator | Health & Wellness Space | Hybrid in North York, Ontario | $55k-$65k + Bonus
Added 53 mins ago
Operations and Marketing Coordinator
PharmAchieve
Toronto, ON
$60,000 to $65,000 CAD / year
Full-time
We are seeking an energetic, organized, and creative Operations and Marketing Coordinator to join our fast-paced team. This is a newly created role designed to support our ongoing business…
Added 53 mins ago
Human Resources Coordinator
Irving Woodlands
Saint-Léonard, NB · St Leonard, NB
Full-time
We are seeking a motivated and people-focused HR Coordinator to join our Human Resources team. This role is ideal for a recent graduate or early-career professional looking to build a…
Added 53 mins ago
Operations & Inventory Coordinator - Afternoon Shift
TalentSphere Staffing Solutions
Paris, ON
Temporary
Our client, an established organization within the manufacturing and industrial sector, is seeking an Operations & Inventory Coordinator to support its Paris operation. This is a temporary…
Added 55 mins ago
Sales Enablement Coordinator
Trimble Inc.
Richmond Hill, ON
Full-time
Are you an organized, tech-savvy problem solver who thrives at the intersection of sales operations and innovative technology? At Trimble, we are transforming how world-class positioning…
Added 1 hour ago
Retail Training and Communications Coordinator (Bilingual), Operational Solutions
ARC'TERYX
North Vancouver, BC
Full-time
As the Retail Training and Communications Coordinator on the Operational Solutions team, you will support the delivery of NAM Retail Training and Communications across our store network.…
Added 1 hour ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Ratings
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 1 hour ago
Operations Coordinator - Client Service Administration and Process Support - Toronto
Fitch Ratings
Toronto, ON
$45,000 to $55,000 CAD / year
Full-time
Fitch Learning is currently seeking an Operations Coordinator – Client Service Administration and Process Support based out of our Toronto office.
Added 1 hour ago
Coordinator, Housekeeping Services
Fraser Health Authority
Surrey, BC
$35.36 to $50.83 CAD / hour
Full-time
The Coordinator, Housekeeping Services, is responsible for the day-to-day operations of housekeeping services and staff within designated site. Participates in program and service delivery,…
Added 1 hour ago
Food Bank Coordinator
The Salvation Army Canada and Bermuda Territory
Whitby, ON
Part-time
…be done in collaboration with the Community Services Program Coordinator, the Corps Officers and…
Added 1 hour ago
Christmas Kettle Campaign Coordinator
The Salvation Army Canada and Bermuda Territory
Dunnville, ON · Simcoe Community Church - Dunnville CFS
Part-time
…by helping TSA to give hope to other. The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas…
Added 1 hour ago
Community Services Program Coordinator
The Salvation Army Canada and Bermuda Territory
Whitby, ON
Full-time
Work with the Administrative Coordinator to ensure programs and events are well advertised in various ways (Social media/website/church promotional material and announcements)
Added 1 hour ago
Training Coordinator
Nestle Operational Services Worldwide SA
Toronto, ON
As Training Coordinator, you will report to the HR Manager and manage training and development for employees at our unionized Sterling Road factory. You will turn business and site…
Added 1 hour ago
Retail Training and Communications Coordinator (Bilingual), Operational Solutions
Arc'teryx Equipment
North Vancouver, BC
Full-time
As the Retail Training and Communications Coordinator on the Operational Solutions team, you will support the delivery of NAM Retail Training and Communications across our store network.…

South End Partners

Operations Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

Named one of Canada's Best Executive Recruitment Firms by Forbes, South End Partners has created a completely unique search experience, built for how recruitment should work, not just how it's always been done.

We help innovative companies build the leadership teams that drive business growth and transformation.

We've reimagined how executive search should work, combining deep expertise, proprietary AI tools, and a powerful insider network to consistently deliver top-tier talent.

The Opportunity

We're looking for a motivated, driven and highly organized Operations Coordinator to join our high-performance team. This role sits at the center of the firm: supporting active search engagements, keeping our processes running flawlessly, and helping deliver a seamless experience for every client and candidate we work with.

You'll work closely with partners and recruiters across multiple live searches, while also owning the operational backbone of the firm day to day. It's a broad, hands-on role for someone who is organized, thrives on variety, and wants a front-row seat to how a high-growth executive search firm actually runs.

This role reports to the COO, with close day-to-day collaboration across our search and partner teams.

Key Responsibilities

Search & Project Support

Coordinate timelines and deliverables across multiple active search mandates, flagging risks before they become bottlenecks
Schedule and manage candidate and client interviews, calls, and meetings across time zones
Maintain accurate, up-to-date records in our CRM, including candidate activity and search status
Help prepare client-ready candidate profiles, shortlists, and presentation materials alongside recruiters and partners

Process & Operations

Own day-to-day office operations: vendor relationships, supplies, facilities, and scheduling
Coordinate logistics for team meetings, offsites, and firm events
Support onboarding logistics for new hires
Identify and help implement small process improvements that keep the firm running efficiently

Client Coordination

Serve as a reliable point of contact for client-facing logistics: scheduling, follow-ups, and status updates
Maintain accurate records of client communications and next steps
Help ensure a consistent, professional experience across every client and candidate touchpoint

About You

Highly organized, with the ability to juggle multiple searches, projects, and priorities without dropping details
Excellent written and verbal communication skills: clear, professional, and precise
A proactive problem solver who is comfortable owning ambiguous tasks end to end
Comfortable in a fast-paced, high-growth environment with shifting priorities and tight timelines
1 to 3 years of experience in coordination, operations, executive search, or professional services preferred; exceptional entry-level candidates are welcome to apply
Tech-savvy and quick to learn new tools and CRM systems
Collaborative, humble, and driven to grow

What We Offer

A competitive base salary + performance-based bonuses
A flexible work environment built on trust and autonomy
Unique perks, rewards, and recognition tied to performance and impact
Access to best-in-class technology and tools
Direct exposure to how a high-performing executive search firm operates, with a clear path for growth
An entrepreneurial, supportive culture where your voice matters and your work has impact

Apply About employer

More about this job

Responsibilities

Coordinate timelines, deliverables, interviews, and records across active executive search engagements, and help prepare candidate profiles and client presentation materials. Manage day-to-day office operations, meeting and event logistics, onboarding support, client communications, and process improvements.

Requirements

Candidates should be highly organized, communicate clearly and professionally, solve problems proactively, and manage shifting priorities in a fast-paced environment. One to three years of experience in coordination, operations, executive search, or professional services is preferred, though exceptional entry-level candidates are welcome; candidates should also be comfortable learning CRM systems and other tools.

Skills

Organization
Project Coordination
Time Management
Scheduling
Written Communication
Verbal Communication
Problem Solving
Attention to Detail
Customer Service
Client Coordination
Candidate Coordination
CRM Management
Process Improvement
Event Coordination
Adaptability
Technology Proficiency

Benefits

Performance-Based Bonuses
Flexible Work Environment
Performance-Based Perks, Rewards, and Recognition
Access to Technology and Tools
Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Staffing and Recruiting
Search Engagements
Project Coordination
Operations
Candidate Profiles
Shortlists
Client Presentations
CRM
Candidate Records
Client Communications
Interview Scheduling
Time Zone Coordination
Vendor Relationships
Office Operations
Facilities
Onboarding
Process Improvement
Meeting Coordination
Event Coordination
Client Service
Candidate Experience
Performance-Based Bonuses
High-Growth Environment

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