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Added 11 mins ago
Router
Sysco
AB · Sysco Canada Inc.
Full-time
The Routing Coordinator is responsible for overseeing daily routing activities to ensure consistent, on-time deliveries in the most efficient and cost-effective manner possible.
Added 25 mins ago
Supportive Housing Coordinator
Indwell
St. Thomas, ON
Position Description: Reporting to the Housing Support Team Lead, as the Supportive Housing Coordinator, you will work alongside residents who have experience with mental health and/or…
Added 54 mins ago
Acquisitions Coordinator
York University
Toronto, ON
Full-time
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic…
Added 1 hour ago
Router
Sysco Canada Inc.
Toronto, ON · Greater Toronto Area, Canada
Full-time
…13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations. We offer our colleagues the opportunity to grow…
Added 1 hour ago
Facilities Coordinator
Akelius Residential Property AB
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
Then you might be our next Facility Coordinator.
Added 1 hour ago
Operations Supervisor, Bell Sensplex
Ottawa Senators
Ottawa, ON
Full-time
Assist Program Coordinator with requests and provide excellent customer service
Added 1 hour ago
Service and Program Staff - Ticket Staff - Lively Ski Hill
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Internship
Reporting to the Assistant Manager of Arenas and/or Co-ordinator of Events and Administration or the Recreation Coordinator and under the day-to-day direction of the Arena Maintenanceperson…
Added 2 hours ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
Aston Carter
Dorval, QC
$55,000 CAD / year
Full-time
As an MRO Operations Coordinator, you will manage end-to-end repair and replacement requests for purchased equipment. You will issue Returned Goods Authorizations (RGAs) and coordinate…
Added 3 hours ago
Coordinator, Communications and Community Engagement Centre for Lung Health (CLH)
Vancouver Coastal Health
Vancouver, BC
$32.44 to $46.64 CAD / hour
Temporary
As per Ministry of Health policy, all health care workers working in publicly-funded health care facilities are required to report their past receipt of certain vaccines or history of…
Added 3 hours ago
Coordinateur(trice) des services administratifs - Administrative Services Coordinator
Moneris
Montreal, QC
Full-time
The Administrative Services Coordinator provides a variety of office and site support activities. Identifies, improves, and follows specific processes and procedures to maximize the…
Added 3 hours ago
Referrals Service Coordinator
Medcan
Toronto, ON
$36,374 to $50,014.25 CAD / year
Full-time
Join Our Team as a Referrals Service Coordinator! Please note this is a 18-month contract.
Added 4 hours ago
Superintendent of Water Treatment
City of Quinte West
Quinte West, ON
Water and Wastewater Services is responsible for the operation and maintenance of all municipal water and wastewater facilities, including water treatment plants, water distribution…
Added 4 hours ago
MHSU Clinician, Masters - Community Mental Health & Substance Use Services
Fraser Health
New Westminster, BC
Full-time
…situations, and care coordination support within the local service area across the care continuum, to ensure delivery of consistent, relevant and timely treatment, rapid re-engagement, and…
Added 4 hours ago
MHSU Clinician, Masters - Community Mental Health & Substance Use Services
Fraser Health
Surrey, BC
Part-time
…situations, and care coordination support within the local service area across the care continuum, to ensure delivery of consistent, relevant and timely treatment, rapid re-engagement, and…
Added 4 hours ago
MHSU Clinician, Bachelors - Community Mental Health & Substance Use Services
Fraser Health
Mission, BC · Abbotsford, BC
…resourcing, and care coordination support within the local service area across the care continuum, to ensure delivery of consistent, relevant and timely treatment, rapid re-engagement, and…
Added 6 hours ago
Housing Coordinator (Terrace)
Coast Mountain College
Terrace, BC
Full-time
Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time term Housing Coordinator. The appointment will commence October 1, 2026 and end November 30, 2027…
Added 7 hours ago
Coordonnateur Des Opérations MRO/ MRO Operations Coordinator
Aston Carter
Dorval, QC
Full-time
As an MRO Operations Coordinator, you will manage end-to-end repair and replacement requests for purchased equipment. You will issue Returned Goods Authorizations (RGAs) and coordinate…
Added 7 hours ago
Program Attendant
Recreation Manitoba
Selkirk, MB
Full-time
Under the direction of the Program Coordinator, the Program Attendant will provide assistance in the delivery and supervision of recreational programing, facility upkeep and front-line…
Added 13 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…
Added 15 hours ago
Resident and Family Service Coordinator
Shannex Incorporated
Dartmouth, NS
Full-time
We are searching for a Resident and Family Services Coordinator to join our Opal Ridge Hall Enhanced Care team based in Dartmouth, Nova Scotia.
Added 17 hours ago
Assets Coordinator - Facilities Services (Terrace)
Coast Mountain College
Terrace, BC
Full-time
Coast Mountain College (CMTN), Terrace campus, invites applications for a full-time regular Assets Coordinator commencing September 28, 2026. Evening and weekend work may be required as…
Added 17 hours ago
Fitness Consultant
Vivo for Healthier Generations
Calgary, AB
Full-time
…social, and emotional wellbeing, including fitness and wellness facilities, aquatic amenities, gymnasiums, climbing spaces, ice rinks, and community gathering…
Added 18 hours ago
Social Media Coordinator
Water Treatment Equipment Co
Brantford, ON
Full-time
Demonstrated success collaborating with cross functional teams, including sales, service, and operations.
Added 19 hours ago
Bilingual Facilities Services Coordinator (English/French)
BGIS
Ottawa, ON
Full-time
We're looking for a Bilingual Facilities Services Coordinator (English/French) who brings a passion for customer service, strong communication skills, and a solutions-focused mindset. As…
Added 19 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM Canadian manufacturing facilities and global headquarters are located in Bolton, Ontario on a large, beautiful campus located just 20 minutes north of Toronto’s Pearson…

South End Partners

Operations Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

Named one of Canada's Best Executive Recruitment Firms by Forbes, South End Partners has created a completely unique search experience, built for how recruitment should work, not just how it's always been done.

We help innovative companies build the leadership teams that drive business growth and transformation.

We've reimagined how executive search should work, combining deep expertise, proprietary AI tools, and a powerful insider network to consistently deliver top-tier talent.

The Opportunity

We're looking for a motivated, driven and highly organized Operations Coordinator to join our high-performance team. This role sits at the center of the firm: supporting active search engagements, keeping our processes running flawlessly, and helping deliver a seamless experience for every client and candidate we work with.

You'll work closely with partners and recruiters across multiple live searches, while also owning the operational backbone of the firm day to day. It's a broad, hands-on role for someone who is organized, thrives on variety, and wants a front-row seat to how a high-growth executive search firm actually runs.

This role reports to the COO, with close day-to-day collaboration across our search and partner teams.

Key Responsibilities

Search & Project Support

Coordinate timelines and deliverables across multiple active search mandates, flagging risks before they become bottlenecks
Schedule and manage candidate and client interviews, calls, and meetings across time zones
Maintain accurate, up-to-date records in our CRM, including candidate activity and search status
Help prepare client-ready candidate profiles, shortlists, and presentation materials alongside recruiters and partners

Process & Operations

Own day-to-day office operations: vendor relationships, supplies, facilities, and scheduling
Coordinate logistics for team meetings, offsites, and firm events
Support onboarding logistics for new hires
Identify and help implement small process improvements that keep the firm running efficiently

Client Coordination

Serve as a reliable point of contact for client-facing logistics: scheduling, follow-ups, and status updates
Maintain accurate records of client communications and next steps
Help ensure a consistent, professional experience across every client and candidate touchpoint

About You

Highly organized, with the ability to juggle multiple searches, projects, and priorities without dropping details
Excellent written and verbal communication skills: clear, professional, and precise
A proactive problem solver who is comfortable owning ambiguous tasks end to end
Comfortable in a fast-paced, high-growth environment with shifting priorities and tight timelines
1 to 3 years of experience in coordination, operations, executive search, or professional services preferred; exceptional entry-level candidates are welcome to apply
Tech-savvy and quick to learn new tools and CRM systems
Collaborative, humble, and driven to grow

What We Offer

A competitive base salary + performance-based bonuses
A flexible work environment built on trust and autonomy
Unique perks, rewards, and recognition tied to performance and impact
Access to best-in-class technology and tools
Direct exposure to how a high-performing executive search firm operates, with a clear path for growth
An entrepreneurial, supportive culture where your voice matters and your work has impact

Apply About employer

More about this job

Responsibilities

Coordinate timelines, deliverables, interviews, and records across active executive search engagements, and help prepare candidate profiles and client presentation materials. Manage day-to-day office operations, meeting and event logistics, onboarding support, client communications, and process improvements.

Requirements

Candidates should be highly organized, communicate clearly and professionally, solve problems proactively, and manage shifting priorities in a fast-paced environment. One to three years of experience in coordination, operations, executive search, or professional services is preferred, though exceptional entry-level candidates are welcome; candidates should also be comfortable learning CRM systems and other tools.

Skills

Organization
Project Coordination
Time Management
Scheduling
Written Communication
Verbal Communication
Problem Solving
Attention to Detail
Customer Service
Client Coordination
Candidate Coordination
CRM Management
Process Improvement
Event Coordination
Adaptability
Technology Proficiency

Benefits

Performance-Based Bonuses
Flexible Work Environment
Performance-Based Perks, Rewards, and Recognition
Access to Technology and Tools
Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Staffing and Recruiting
Search Engagements
Project Coordination
Operations
Candidate Profiles
Shortlists
Client Presentations
CRM
Candidate Records
Client Communications
Interview Scheduling
Time Zone Coordination
Vendor Relationships
Office Operations
Facilities
Onboarding
Process Improvement
Meeting Coordination
Event Coordination
Client Service
Candidate Experience
Performance-Based Bonuses
High-Growth Environment

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