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Added 20 mins ago
HSE Operations Intern
ANDRITZ
Pointe-Claire, QC
Internship
Support the preparation of weekly and monthly HSE Meetings or Bulletins;
Added 20 mins ago
Engineering Coordinator
Quarry Consulting
Ottawa, ON · Greater Ottawa Metropolitan Area
Full-time
The purpose of the Engineering Coordinator - Projects is to be the technical lead for projects. This person ensures that high level design and technical aspects of the projects are solved.…
Added 21 mins ago
Marketing Coordinator
Urbandale Corporation
Ottawa, ON
We are looking for a Marketing Coordinator to help deliver effective, well-organized marketing across Urbandale’s communities and product lines.
Added 21 mins ago
HSE Coordinator
Golderado Contracting Corp
Fort Saskatchewan, AB
Full-time
…their work, collaborate effectively, and contribute to strong project outcomes. We offer a safe, respectful workplace where collaboration and accountability matter, along with the support…
Added 49 mins ago
Early School Age Development Coordinator
Abiona Centre For Infant & Early Mental Health
Toronto, ON
Full-time
Reporting to the Supervisor, MIMH, the Early School-Age Development Coordinator (the “Coordinator”) will be at the forefront of the Kuumba Project (the “Project”), an essential infant and…
Added 49 mins ago
Project Estimator
Diesel Overhead Doors Inc.
Calgary, AB
Full-time
Make sure work meets safety standards, code requirements, and customer expectations with the support of our in house Safety Coordinator
Added 49 mins ago
Project Estimator
Diesel Overhead Doors Inc.
Calgary, AB
Full-time
Make sure work meets safety standards, code requirements, and customer expectations with the support of our in house Safety Coordinator
Added 49 mins ago
Bilingual Women Entrepreneurship Program Coordinator
Connecture Canada
Mississauga, ON
Full-time
The Coordinator handles day-to-day delivery of the program. You will coordinate incubation activities, bootcamps, and training, and carry out core project-management tasks such as…
Added 49 mins ago
Project Coordinator
Infotek Consulting Inc.
Toronto, ON
$40 to $50 CAD / hour
Contract
We are looking for a Project Coordinator for a 1 year contract with high possibility of extension. Role is hybrid with 1 day a week on site in Downtown Toronto.
Added 49 mins ago
EHS Coordinator
Minth North America, Inc.
Windsor, ON
$65,000 to $80,000 CAD / year
Full-time
Strong project management experience related to EHS initiatives.
Added 49 mins ago
Project Coordinator - High-rise Residential - Ottawa
Michael Page
Ottawa, ON
$75,000 to $95,000 CAD / year
Full-time
Our client is seeking a new Project Co-ordinator with direct experience working on Mid & High-rise residential projects to support the successful planning and execution of their current…
Added 51 mins ago
Student, Value Realization Office Project Management Coordinator (Winter 2027)
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
The Project Management Coordinator will support the VRO and CRE by coordinating project information, strengthening tools and processes, preparing clear reporting and communications, and…
Added 1 hour ago
(CAN) Manager, Facility Services
Walmart Canada
AB · Edmonton, AB
Full-time
Maintains project oversight by ensuring timelines are met and coordinating changes managing costs monitoring the status of work and communicating schedules providing updates to…
Added 1 hour ago
Environmental Project Coordinator – Hazardous Materials (Hazmat)
Stoakley-Stewart Consultants Ltd.
Waterloo, ON
Full-time
Our client is seeking an Environmental Project Coordinator to support hazardous materials and environmental consulting projects within a fast-paced consulting environment.
Added 1 hour ago
Junior Estimator
Community Fire Prevention
Port Coquitlam, BC
$55,000 to $65,000 CAD / year
Full-time
…Fire Prevention - Onyx Fire family company BC, as a full-time Coordinator/Junior Estimator! As a member of our Estimating Team, you will gain practical knowledge of local Fire & Life Safety…
Added 1 hour ago
Fleet Administrator
Cormorant Utility Services
Cambridge, ON
The Fleet Administrator provides day-to-day administrative and operational support for the company’s fleet, equipment, and tooling activities. This is a 6-month contract position with the…
Added 1 hour ago
Marketing coordinator / Educator (Design and Architecture for kids)
PETIT ARCHITECT DESIGN FOR KIDS
Vancouver, BC
Part-time
…& community engagement. As our Marketing & Design Education Coordinator, you will spend part of your week delivering hands-on architecture and design workshops in schools and community…
Added 1 hour ago
Logistics Coordinator
Amrize
AB · Calgary, AB
The Ready Mix Logistics Coordinator serves as a key point of contact for customers, drivers, plant teams, and internal stakeholders, ensuring seamless delivery coordination of concrete…
Added 2 hours ago
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
Full-time
We are looking for an Administrative Coordinator to join our team! As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will…
Added 2 hours ago
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 2 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 2 hours ago
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 2 hours ago
Student - Project Coordinator - Infrastructure 3
Graham
Calgary, AB
Temporary
Graham is recruiting for Co‑op Project Coordinators to support a variety of construction projects across our Infrastructure division. In this role, you’ll work closely with the Project…
Added 2 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Performing other job-related tasks as assigned by the supervisor, including support to other investigators and research coordinators.
Added 2 hours ago
Field Coordinator
EBC Inc.
Mississauga, ON
Full-time
We are looking for a field coordinator to work on an important ICI project in North York!

South End Partners

Operations Coordinator

Toronto, ON, Canada

Job type: Full-time
Apply by: Mar 29, 2027
Posting language: English
Posted: Sep 30, 2026

Apply About employer

Applications open in a new tab.

Original job description

Who We Are

Named one of Canada's Best Executive Recruitment Firms by Forbes, South End Partners has created a completely unique search experience, built for how recruitment should work, not just how it's always been done.

We help innovative companies build the leadership teams that drive business growth and transformation.

We've reimagined how executive search should work, combining deep expertise, proprietary AI tools, and a powerful insider network to consistently deliver top-tier talent.

The Opportunity

We're looking for a motivated, driven and highly organized Operations Coordinator to join our high-performance team. This role sits at the center of the firm: supporting active search engagements, keeping our processes running flawlessly, and helping deliver a seamless experience for every client and candidate we work with.

You'll work closely with partners and recruiters across multiple live searches, while also owning the operational backbone of the firm day to day. It's a broad, hands-on role for someone who is organized, thrives on variety, and wants a front-row seat to how a high-growth executive search firm actually runs.

This role reports to the COO, with close day-to-day collaboration across our search and partner teams.

Key Responsibilities

Search & Project Support

Coordinate timelines and deliverables across multiple active search mandates, flagging risks before they become bottlenecks
Schedule and manage candidate and client interviews, calls, and meetings across time zones
Maintain accurate, up-to-date records in our CRM, including candidate activity and search status
Help prepare client-ready candidate profiles, shortlists, and presentation materials alongside recruiters and partners

Process & Operations

Own day-to-day office operations: vendor relationships, supplies, facilities, and scheduling
Coordinate logistics for team meetings, offsites, and firm events
Support onboarding logistics for new hires
Identify and help implement small process improvements that keep the firm running efficiently

Client Coordination

Serve as a reliable point of contact for client-facing logistics: scheduling, follow-ups, and status updates
Maintain accurate records of client communications and next steps
Help ensure a consistent, professional experience across every client and candidate touchpoint

About You

Highly organized, with the ability to juggle multiple searches, projects, and priorities without dropping details
Excellent written and verbal communication skills: clear, professional, and precise
A proactive problem solver who is comfortable owning ambiguous tasks end to end
Comfortable in a fast-paced, high-growth environment with shifting priorities and tight timelines
1 to 3 years of experience in coordination, operations, executive search, or professional services preferred; exceptional entry-level candidates are welcome to apply
Tech-savvy and quick to learn new tools and CRM systems
Collaborative, humble, and driven to grow

What We Offer

A competitive base salary + performance-based bonuses
A flexible work environment built on trust and autonomy
Unique perks, rewards, and recognition tied to performance and impact
Access to best-in-class technology and tools
Direct exposure to how a high-performing executive search firm operates, with a clear path for growth
An entrepreneurial, supportive culture where your voice matters and your work has impact

Apply About employer

More about this job

Responsibilities

Coordinate timelines, deliverables, interviews, and records across active executive search engagements, and help prepare candidate profiles and client presentation materials. Manage day-to-day office operations, meeting and event logistics, onboarding support, client communications, and process improvements.

Requirements

Candidates should be highly organized, communicate clearly and professionally, solve problems proactively, and manage shifting priorities in a fast-paced environment. One to three years of experience in coordination, operations, executive search, or professional services is preferred, though exceptional entry-level candidates are welcome; candidates should also be comfortable learning CRM systems and other tools.

Skills

Organization
Project Coordination
Time Management
Scheduling
Written Communication
Verbal Communication
Problem Solving
Attention to Detail
Customer Service
Client Coordination
Candidate Coordination
CRM Management
Process Improvement
Event Coordination
Adaptability
Technology Proficiency

Benefits

Performance-Based Bonuses
Flexible Work Environment
Performance-Based Perks, Rewards, and Recognition
Access to Technology and Tools
Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Executive Search
Staffing and Recruiting
Search Engagements
Project Coordination
Operations
Candidate Profiles
Shortlists
Client Presentations
CRM
Candidate Records
Client Communications
Interview Scheduling
Time Zone Coordination
Vendor Relationships
Office Operations
Facilities
Onboarding
Process Improvement
Meeting Coordination
Event Coordination
Client Service
Candidate Experience
Performance-Based Bonuses
High-Growth Environment

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