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Added 2 hours ago
FH
Executive Lounge Server (Fairmont Gold)
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…in a National Park is a once in a lifetime opportunity. Our team is a network of empowered individuals with a strong sense of themselves and the hospitality industry. Work hard, play hard…
Added 2 hours ago
Dishwasher
Banff Caribou Properties
Banff, AB
BCP offers a friendly place to work in the heart of Banff. We have jobs for people who love nature and adventure. You will be part of a team that cares about good service and teamwork.
Added 2 hours ago
L
Seasonal Guest Experience Lead | Banff Avenue
lululemon
Banff, AB
- Full-time
…guest. The Guest Experience Lead is part of the store leadership team, responsible for driving store performance on the floor through guest experience and team achievement of daily sales or…
Added 2 hours ago
VS
Dining Service Attendant (2026-10384)
Verve Senior Living
Mississauga, ON
- Part-time
…helping seniors live longer, better and you’ll be supported by a team that believes in growing together, celebrating success, and having fun along the way. If you’re looking for a place…
Added 2 hours ago
A
Second Cook, Flower & Wolf (Full-Time)
AccorHotel
Calgary, AB
- Full-time
Support opening, service, and closing kitchen procedures.
Added 3 hours ago
RG
Food & Beverage Team Member: Front of House Position
Royal Glenora Club
Edmonton, AB
- Full-time
Join the Food & Beverage team at the Royal Glenora Club, a premier private recreation and social club located in Edmonton’s river valley. We are looking for friendly, dependable, and…
Added 3 hours ago
O&
Pastry Chef - Canoe
Oliver & Bonacini
Toronto, ON
- Full-time
Assist in the day-to-day activities of the pastry kitchen team
Added 3 hours ago
BP
Dish Washer
Boston Pizza
Calgary, AB
- Full-time
…our Guests with perfect food, every time by making sure the kitchen has clean dishes! They support both the Heart of House and Front of House by making sure the team has everything they…
Added 4 hours ago
GE
Hotel 1st Cook
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…performing cooking and food-service duties in a high-volume mobile kitchen…
Added 4 hours ago
GE
Hospitality F&B Assistant Manager
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Reporting to the Restaurant Manager is responsible to provide leadership with the team and takes ownership of daily operations. The ability to react to situations that need a sense of…
Added 4 hours ago
GE
Blaze Bar & Grill Line Cook - AM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…leadership qualities to assist with development of Prep Cooks and Kitchen Helpers when…
Added 4 hours ago
GE
Asian Chef
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
Under the direction of the Executive Chef, Sous Chef or Kitchen Shift Supervisor the Asian Line Chef is responsible for preparing a multitude of hot and cold meals for sale and service to…
Added 4 hours ago
GE
Stage Bar Server
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
The Server works closely with Bartenders, Food Runners, Server Assistants, kitchen employees, Supervisors, and Managers to ensure effective communication, accurate order execution, and a…
Added 4 hours ago
GE
Buffet Cook - PM
Grey Eagle Resort & Casino
Calgary, AB
- Full-time
…leadership qualities to assist with development of Prep Cooks and Kitchen Helpers when…
Added 4 hours ago
Kitchen Team Member
Poulet Rouge
Montreal, QC · Anjou, QC
At Poulet Rouge, the kitchen is where fresh, high-quality food comes to life. As a Kitchen Team Member, you play a key role in maintaining product quality, organization, and consistency in…
Added 4 hours ago
Grill Team Member
Poulet Rouge
Montreal, QC · Anjou, QC
Communicate closely with kitchen and front-of-house team members to support smooth, efficient service.
Added 4 hours ago
Grill Team Member
Poulet Rouge
Montreal, QC
Communicate closely with kitchen and front-of-house team members to support smooth, efficient service.
Added 4 hours ago
SH
Operations Coordinator
South Hall Banquet & Wedding Palace Ltd
Vancouver, BC
- Full-time
Coordinate client requirements with the Office Manager and Operations team.
Added 4 hours ago
BP
Cook
Boston Pizza
Vancouver, BC
- Full-time
Builds relationships by finding common ground and working cohesively with all team members
Added 4 hours ago
FB
Cook
Farm Boy Inc.
Ottawa, ON
- From $18.5 CAD / hour
- Part-time
…work here are special, and that’s what makes us special. Our team members uphold the standards we set long ago by making the exceptional everyday, building relationships with our customers…
Added 4 hours ago
A
Executive Lounge Server (Fairmont Gold)
AccorHotel
Lake Louise, AB
- Full-time
…in a National Park is a once in a lifetime opportunity. Our team is a network of empowered individuals with a strong sense of themselves and the hospitality industry. Work hard, play hard…
Added 5 hours ago
DQ
food counter attendant
Dairy Queen
Powell River, BC
- Full-time
Clean and sanitize kitchen including work surfaces, cupboards, storage areas, appliances and equipment
Added 5 hours ago
SB
Kitchen Team Leader
Splitsville Bowl
Calgary, AB
- Part-time
Join Splitsville as a Kitchen Team Leader and in return you'll get:
Added 6 hours ago
SC
Grill Cook- Full time (37573001) Monday to Friday
Sodexo Canada Ltd
North Bay, ON
- Full-time
Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an…
Added 7 hours ago
PM
Pizza Cook
Pizzeria Motola
Cambridge, ON
- Full-time
…food safety and sanitation standards, and assists with general kitchen prep, including antipasti and small plates as needed. The role includes coordinating with team members during service,…

South Hall Banquet & Wedding Palace Ltd

Operations Coordinator

Vancouver, BC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 29, 2027
Posting language: English
Posted: Oct 31, 2026

Original job description

Job Overview

The Operations Coordinator supports smooth, organized day-to-day office operations by coordinating administrative processes, maintaining records, and helping teams stay informed. This sector-neutral role brings together front desk support, bookkeeping, payroll, human resources, and vendor coordination.

Key Responsibilities

Office Administration & Front Desk

Coordinate front desk coverage, manage multi-line phone systems with professional phone etiquette, and route inquiries to the right colleagues.
Manage the front desk, answer phone calls, respond to emails, and handle client inquiries professionally.
Greet clients and visitors, coordinate appointments, and maintain organized records.
Assist with preparing event documents, schedules, checklists, and reports.
Support payment tracking, invoice records, and basic bookkeeping-related tasks as required.
Organize office workflows, track administrative tasks, and communicate updates to support reliable daily operations.

Client Handling & Communication

Communicate with clients regarding event details, schedules, and operational requirements.
Respond to questions professionally and ensure timely follow-ups.
Coordinate client requirements with the Office Manager and Operations team.
Escalate pricing, contract changes, and other approvals to management when required.

Event Operations & Coordination

Coordinate the operational planning and execution of in-house and outdoor catering events.
Review event schedules, timelines, setup plans, and service requirements.
Coordinate with the Office Manager, Head Chef, and Floor Lead to ensure event readiness.
Oversee setup, service coordination, breakdown, and cleanup.
Assist hands-on with floor management, serving, setup, and cleanup when required.

Staffing & Team Management

Arrange and confirm servers, bartenders, DJs, security, and other event staff.
Assist with human resources administration, training and development, and team management, including supervising staff where appropriate.
Communicate staff assignments, monitor attendance, and arrange replacements when needed.
Ensure staff understand their responsibilities and follow company standards.
Address staffing and operational issues promptly.

Outdoor Catering & Logistics

Coordinate transportation, loading, equipment requirements, and event delivery schedules.
Ensure required staff, equipment, and supplies are ready for dispatch.
Work with the kitchen and floor teams to ensure timely event execution.
Communicate with vendors and suppliers regarding operational arrangements.

Records & Reporting

Maintain filing systems and clerical records; support bookkeeping, QuickBooks tasks, payroll administration, budgeting, and vendor management.
Maintain accurate operational records, schedules, and event documentation.
Assist with payment tracking, invoice organization, and basic bookkeeping tasks where required.
Report operational issues, damages, staffing concerns, and follow-up requirements to management.

Qualifications & Requirements

Previous experience in office administration, operations, hospitality, catering, or event management.
Valid BC driver's licence is mandatory.
Strong communication and customer service skills.
Experience with front desk management, phone calls, emails, and client handling.
Excellent organizational, multitasking, and problem-solving abilities.
Basic computer skills, including email, spreadsheets, and document preparation.
Ability to work flexible hours, including evenings and weekends, depending on event schedules.
Willingness to assist with hands-on event setup, serving, and cleanup when required.
Bookkeeping or accounting experience is an asset.
Ability to work independently while coordinating effectively with a team.

Ideal Candidate

Professional, dependable, and well-organized.
Comfortable handling both office administration and event operations.
Client-focused, proactive, and calm under pressure.
Able to manage competing priorities and take responsibility for completing tasks.
Willing to step in and support the team wherever needed.

Benefits:

Casual dress
Company events
Discounted or free food
Flexible schedule
On-site parking

Licence/Certification:

Driving Licence (required)
Work Location: In person

Apply About employer

More about this job

Responsibilities

Coordinate daily office administration, front desk coverage, client communications, records, and basic bookkeeping and payroll tasks. Plan and support catering event operations, including staffing, logistics, setup, service, cleanup, and coordination with vendors and internal teams.

Requirements

Candidates should have experience in office administration, operations, hospitality, catering, or event management, along with strong communication, organizational, customer service, and problem-solving abilities. A valid BC driver's licence is mandatory; candidates must also be comfortable with flexible hours and hands-on event support.

Skills

Office Administration
Front Desk Management
Customer Service
Client Communication
Event Coordination
Event Operations
Staff Scheduling
Team Supervision
Vendor Coordination
Logistics Coordination
Recordkeeping
Bookkeeping
Payroll Administration
Time Management
Problem-Solving
Communication

Benefits

Casual Dress
Company Events
Discounted Or Free Food
Flexible Schedule
On-Site Parking

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Front Desk
Phone Systems
Client Inquiries
Event Planning
Catering
Event Schedules
Staff Scheduling
Human Resources Administration
Training And Development
Payroll Administration
Bookkeeping
QuickBooks
Invoice Tracking
Budgeting
Vendor Management
Transportation
Logistics
Equipment Coordination
Filing Systems
Operational Records
Customer Service
BC Driver's Licence
Spreadsheets
Email
Document Preparation

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