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Added 6 mins ago
Protection Trainee (Engineering Technologist)
Manitoba Hydro
MB · Manitoba, Canada
Full-time
Manitoba Hydro is consistently recognized as one of Manitoba's Top Employers! We are a leader among energy companies in North America, recognized for providing highly reliable service and…
Added 6 mins ago
AVP, Student Experience and Success
Mount Royal University
Calgary, AB
Full-time
Champion and lead Mount Royal’s desire to be recognized as a national leader in Student Affairs.
Added 7 mins ago
Technicien de ligne de moteurs / Engine Line Technician
RTX
Longueuil, QC
Full-time
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Added 7 mins ago
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Southern Alberta Institute of Technology (SAIT)

Facilities Data and Systems Coordinator

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Pay: Salary range: $63,995.75 - $83,109.65
Job type: Full-time
Apply by: Oct 24, 2026
Experience: 3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management.
Posting language: English
Posted: Sep 24, 2026

Apply About employer

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Original job description

Facilities Management ensures SAIT's buildings and grounds are safe, functional and welcoming. Join a team dedicated to equipping learners and faculty with state-of-the-art spaces through sustainable growth.

The Opportunity

Job classification: A5157 - Technologist III

# of positions: 2

Salary range: $63,995.75 - $83,109.65

Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 36.25

Paid leave: 3 weeks vacation per year

Deadline to apply: 4:00PM, October 5, 2026

The Facilities Data and Systems Coordinator is responsible for maintaining the accuracy and integrity of facilities drawings, space records, and facilities management systems.

The role administers the Integrated Workplace Management System (IWMS), manages facility and space data across multiple platforms, and ensuring accurate documentation to support campus planning, operations, and strategic decision-making.

How You'll Contribute

Drawing Management:

Maintain campus base drawings and IWMS drawings, ensuring consistency and following established drawing standards.
Maintain and administer the Facilities Management drawing library, both physical and electronic records.
Create and populate new space data records for property, buildings and rooms based upon newly renovated space, newly constructed buildings or new acquisition of space.
Maintain drawing library catalogue and archival processes to preserve historical records and ensure current information is easily accessible.
Support space management initiatives by providing accurate drawing information for planning, occupancy, and reporting purposes.
Respond to requests for drawings and facility documentation, following appropriate document control practices.
Point of Contact (POC) for drawings and data with the ability to be proactive and resolve data discrepancies.

Manage Facilities Management System

Administer and maintain the Integrated Workplace Management System (IWMS) in place (Archibus), ensuring data integrity, functionality, and alignment with operational requirements.
Update IWMS for existing interior space, buildings, facilities, and site documentation. Maintain accurate, complete, and current facility-related data across multiple systems, including VFA, BLIMS, and Cormant.
Monitor data quality through regular audits, validation, and reconciliation activities, resolving discrepancies in collaboration with system users and stakeholders.
Assist with gathering physical asset data in the field as needed to maintain asset management database.
Calculate space occupancy based on building code as requested.
Coordinates with Archibus vendor and hosting service to support cohesive implementation and troubleshooting system errors.
Respond to requests to update and report on existing space drawings and room number assignments.
Configure and maintain system records related to buildings, spaces, assets, and infrastructure to support operational and strategic decision-making.

Training And Reporting

Training of internal and external clients on Archibus software, incorporation of data as required for reporting to third party or internal stakeholders
Creation of custom views/reports for internal and external stakeholders
Respond to regular and ad-hoc requests for facility, asset, and space data, presenting information in meaningful formats.

Operations, Special Projects And Other Duties

Administer and maintain the Facilities Management SharePoint site.
Actively participate in Committees.
Contribute to team planning, process improvement, knowledge sharing, and team-building activities.

What You Bring

Certificate or Diploma in Facility Management, Architectural Technology, Engineering Technology, or a related field. Equivalent combination of experience and education may be considered.
3 - 5 years of experience in IWMS administration, Archibus administration, VFA, or other asset management database management.
Facilities Management Professional or other facilities related designation is asset.
Excellent verbal and written communication skills.
Strong data management and organizational skills, with a high level of accuracy and attention to detail.
Demonstrated ability to take initiative and ownership of assigned processes to ensure effective, efficient, and continuous delivery of results.

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, We Equip You With The Resources You Need To Shape Bold Futures For Yourself And Our Communities. We Offer a Comprehensive Package Including

Generous time off to pursue other passions and support your wellbeing
SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported
Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate
Access to a Health Spending or Taxable Spending Account
Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses
Defined Benefit pension through LAPP to help you retire with confidence
Excellent dining options on campus
Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

About SAIT

At SAIT, we’re building bold futures. We’re a community of tenacious problem-solvers, inventive thinkers, and passionate collaborators who believe in doing work that matters.

Named one of Alberta’s Top Employers, we’re driven by a desire to create an impact in our community. If you’re looking for a place where purpose meets possibility, you’ve found it here.

We’re committed to community and belonging

Community and belonging is essential to achieving SAIT's vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about Community and Belonging at SAIT .

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply About employer

More about this job

Responsibilities

Maintain campus drawings, space records, and facilities data across Archibus IWMS and related systems, ensuring accuracy, accessibility, and alignment with operational needs. Provide system administration, reporting, training, documentation, and data support for campus planning and facilities operations.

Requirements

A certificate or diploma in facility management, architectural technology, engineering technology, or a related field is required; an equivalent combination of education and experience may be considered. Applicants should have 3–5 years of experience with IWMS, Archibus, VFA, or other asset management databases, along with strong communication, data management, organizational, and detail-oriented skills.

Skills

IWMS Administration
Archibus Administration
Facilities Data Management
Drawing Management
Space Management
Asset Management
Data Quality Auditing
Data Validation
Data Reconciliation
Reporting
System Configuration
Document Control
SharePoint Administration
Communication
Organization
Attention to Detail

Benefits

Paid Vacation
Medical Insurance
Dental Insurance
Vision Insurance
Mental Health Support
Health Spending Account
Professional Development
Tuition Support
Defined Benefit Pension
Dining Options
Fitness Facilities Access
Group Fitness Classes

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Integrated Workplace Management System
IWMS
Archibus
VFA
BLIMS
Cormant
SharePoint
Facilities Drawings
Space Records
Space Management
Asset Management
Facility Data
Data Integrity
Data Quality Audits
Data Validation
Data Reconciliation
Document Control
Drawing Library
Building Information
Room Number Assignments
Occupancy Calculations
System Administration
System Configuration
Custom Reports
Campus Planning
Facilities Operations

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