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Added 52 mins ago
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Southern Alberta Institute of Technology (SAIT)

Lab Operations Coordinator

Calgary, AB, Canada
Greater Calgary Metropolitan Area, Canada

Temporary

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Job details

Job type: Temporary
Apply by: Nov 18, 2026
Posting language: English
Posted: Oct 19, 2026

Original job description

The Opportunity

Job classification: A5157 - Technologist III

Salary range: $70,616 - $80,059.20 Placement within the range is typically based upon a review of skills, experience, and internal equity.

Hours per week: 40

Paid leave: 3 weeks vacation per year

Position End Date: October 31, 2028

Deadline to apply: 4:00PM, Friday, October 23, 2026

The Laboratory Operations Coordinator is responsible for independently coordinating day-to-day laboratory operational processes under general supervision. The role coordinates loading dock operations, shipping and receiving, inventory control, procurement, logistics, routine safety processes, hazardous waste coordination, and laboratory operational support for the Imperial Energy Innovation Centre (Quarry Park Campus) .

The role serves as a primary operational contact for vendors, laboratory staff, and internal stakeholders to ensure supplies, samples, equipment, shipments, safety documentation, and lab-related operational processes are coordinated accurately and on time. The role is accountable for operational execution and issue resolution within established SAIT policies and procedures while escalating matters requiring final approval, budget authority, policy interpretation, or management decision-making.

How You'll Contribute

Stock and Inventory Maintenance

Owns the day-to-day coordination of lab inventory processes, including inventory records, stock-level monitoring, replenishment planning, receiving, storage, distribution, audit readiness, and discrepancy follow-up.
Leads procurement coordination and ordering for site stores, chemicals, gas cylinders, lab supplies, and related operational materials, ensuring requests are aligned with lab demand, procurement requirements, and operational timelines.
Coordinates materials and chemical disposal activities, including scheduling, documentation follow-up, vendor coordination, and compliance-related tracking.
Reviews inventory trends, identifies stock or process issues, resolves order discrepancies or delays within established procedures, and escalates exceptions requiring management, budget, vendor contract, or policy approval.

Loading Dock Operations

Coordinates the day-to-day operations of the loading dock and yard including regular use of a forklift or vertical lift , shipment scheduling, delivery prioritization, dock access, and yard organization, ensuring efficient material flow, operational continuity, and safety compliance.
Monitors incoming and outgoing shipments for damage, compliance requirements, documentation accuracy, and special handling needs, including TDG-regulated materials, hazardous materials, and specialized laboratory deliveries.
Coordinates logistics activities with vendors, couriers, contractors, and internal departments to prevent delays, resolve operational issues, and support continuity of lab services.
Analyzes and reviews weekly delivery schedules, identifies conflicts or risks, and coordinates adjustments to optimize dock utilization and reduce disruption to lab operations.

Safety and Emergency Procedures

Coordinates routine lab safety processes for the Imperial Energy Innovation Centre (Quarry Park Campus) , including daily loading dock safety checks, monthly safety review follow-up, corrective action tracking, safety documentation, safety equipment checks, guest and contractor safety orientation, and fire drill support.
Acts as the main operational contact for documenting and routing hazards, incidents, lab equipment failures, and safety follow-up items, escalating matters requiring management involvement or formal safety/compliance authority.
Coordinates hazardous waste pickup processes, including scheduling, vendor coordination, documentation follow-up with lab users, and completion of required records to support compliance and operational continuity.
Supports ongoing COR audit readiness by maintaining routine safety records, compiling documentation, tracking follow-up items, and coordinating required operational actions with lab staff, Facilities, vendors, and the Lab Operations Manager.

Administrative Duties

Serves as the primary operational contact for procurement coordination, courier invoices, outgoing shipments, customs-related shipment issues, inventory records, routine safety documentation, and lab equipment inventory records.
Coordinates end-to-end procurement administration, including plan-to-buy processes, requisition-to-purchase-order conversion, documentation follow-up, invoice coding, and issue resolution in partnership with Finance and Procurement.
Manages and resolves customs or international shipment issues by coordinating with vendors, couriers, internal stakeholders, and relevant service providers to minimize disruption to lab operations.
Maintains lab equipment inventory records and follows up with lab users on preventive maintenance requirements, documentation, and outstanding operational actions.

Customer Support and Special Assignments

Responds to operational inquiries from lab users, vendors, contractors, couriers, and internal departments, resolving issues within the area of responsibility and escalating matters requiring management or approval authority.
Coordinates documentation and scheduling for materials and chemical disposal activities, ensuring required paperwork is complete, accurate, and aligned with established safety and compliance requirements.
Supports additional lab operations, safety, logistics, and service-related projects as required to maintain continuity of lab operations.

What You Bring

Education

Diploma in Administration, Inventory Management, Distribution Coordination, Procurement, or an equivalent combination of education and experience.

Experience

5 years of experience in inventory coordination, procurement coordination, shipping and receiving, logistics, laboratory operations, safety coordination, or a related operational environment.

Skills

Attention to detail
File management
Time management
Strong written and verbal communication skills

We sincerely thank all applicants for their interest in this opportunity. We understand how important communication is, and we are committed to following up with every candidate. Please know that each application is thoughtfully reviewed, and you will hear from us either way.

Together, we build bold futures

At SAIT, We Equip You With The Resources You Need To Shape Bold Futures For Yourself And Our Communities. We Offer a Comprehensive Package Including

Generous time off to pursue other passions and support your wellbeing
SAIT paid premiums for medical, dental, and vision benefits so you, and your family, are well supported
Benefits supporting mental health and access to Greenshield + for virtual therapy at a reduced rate
Access to a Health Spending or Taxable Spending Account
Professional development opportunities through our Free Seat Program, tuition support, access to LinkedIn Learning and discounted Continuing Education & Professional Studies courses
Defined Benefit pension through LAPP to help you retire with confidence
Excellent dining options on campus
Free access to our fitness facilities and group fitness classes

And the perks keep on coming!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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More about this job

Responsibilities

Coordinates laboratory inventory, procurement, shipping and receiving, loading dock logistics, routine safety processes, hazardous waste pickups, and operational documentation. Serves as a primary contact for lab users, vendors, couriers, and internal teams, resolving operational issues within established procedures and escalating matters requiring approval or management decisions.

Requirements

Requires a diploma in administration, inventory management, distribution coordination, procurement, or an equivalent combination of education and experience. Requires five years of experience in inventory, procurement, shipping and receiving, logistics, laboratory operations, safety coordination, or a related operational environment, along with attention to detail, file management, time management, and strong communication skills.

Skills

Inventory Coordination
Procurement Coordination
Shipping And Receiving
Logistics Coordination
Laboratory Operations
Safety Coordination
Hazardous Waste Coordination
Loading Dock Operations
Forklift Operation
Shipping Documentation
Customs Coordination
File Management
Time Management
Written Communication
Verbal Communication
Issue Resolution

Benefits

Paid Vacation
Medical Insurance
Dental Insurance
Vision Insurance
Mental Health Support
Health Spending Account
Professional Development
Tuition Support
Defined Benefit Pension
Campus Dining
Fitness Facilities

Visa sponsorship

Not detected in the job text

Keywords

Laboratory Operations
Inventory Control
Procurement
Shipping And Receiving
Loading Dock
Forklift
Vertical Lift
Logistics
Stock Replenishment
Chemical Handling
Gas Cylinders
Hazardous Materials
Hazardous Waste
Safety Documentation
Safety Inspections
Corrective Action Tracking
COR Audit Readiness
Plan-To-Buy
Purchase Orders
Invoice Coding
Customs
Courier Coordination
Equipment Inventory
Preventive Maintenance
Vendor Coordination
Shipping Schedules
Receiving
Compliance
Emergency Procedures

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