Facilities Officer
- Burgess Mines, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
We have an exciting opportunity for a permanent Facilities Officer to join our Office & Retail team here at Southern Housing!
Reporting to the Facilities Manager, you will ensure Southern Housing offices are professionally managed and run effectively and efficiently, providing a safe and comfortable working environment for colleagues. You will also support the delivery of an excellent facilities management service to meet business needs and provide outstanding customer service to our colleagues and external customers.
This role is varied and so we’re looking for a proactive and customer-focused candidate who wants to thrive in a new working environment and wants to grow their knowledge and skills in facilities management. Please note, this role will require some manual handling, however full training will be provided to you.
Some of the day-to-day responsibilities include:
What you’ll need:
Shortlisting: from 14th October 2026
Interviews: in-person interviews will be held on 20th of October 2026
Please note: We reserve the right to close this vacancy early if we receive a high volume of applications. We encourage you to submit your application and supporting statement as soon as possible so your application can be reviewed and considered.
Reporting to the Facilities Manager, you will ensure Southern Housing offices are professionally managed and run effectively and efficiently, providing a safe and comfortable working environment for colleagues. You will also support the delivery of an excellent facilities management service to meet business needs and provide outstanding customer service to our colleagues and external customers.
This role is varied and so we’re looking for a proactive and customer-focused candidate who wants to thrive in a new working environment and wants to grow their knowledge and skills in facilities management. Please note, this role will require some manual handling, however full training will be provided to you.
Some of the day-to-day responsibilities include:
- Arrange and coordinate a variety of service requests, including health and life safety systems and installations to ensure our offices always remain compliant with legislation and best practice.
- Manage access across a dispersed office portfolio.
- Ensure the fire evacuation and first aider processes are carried out correctly.
- Responsible for ordering stationery, monitoring stocks and organising timely replenishment of office perishables and supplies.
- Organise and maintain records of meetings with suppliers, contractors, and other colleagues in relation to delivering services to office locations.
- Arrange proactive and reactive maintenance with third party suppliers and the raising of the corresponding purchase orders.
- Ensuring all compliance admin is saved appropriately and updating the compliance logs in accordance with our internal administrative procedures.
What you’ll need:
- A basic understanding of facilities within an office-based setting
- IT literacy skills, including learning of new IT systems
- Ability to react to facilities defects in a timely manner
- Good administrative skills
- A strong focus on Health and Safety and compliance
- Valid Driving License, access to a car for business use and ability to travel across multiple sites
Shortlisting: from 14th October 2026
Interviews: in-person interviews will be held on 20th of October 2026
Please note: We reserve the right to close this vacancy early if we receive a high volume of applications. We encourage you to submit your application and supporting statement as soon as possible so your application can be reviewed and considered.
More about this job
Responsibilities
Coordinate facilities service requests, maintenance, access, safety procedures, supplies, and supplier or contractor activity across office locations. Maintain compliance records and logs while supporting an efficient, safe working environment and providing customer service to colleagues and external customers.
Requirements
Candidates need a basic understanding of office facilities, IT literacy, good administrative skills, and the ability to respond promptly to facilities defects. A strong focus on health and safety and compliance is required, along with a valid driving licence, access to a car for business use, and the ability to travel between sites.
Skills
- Facilities Management
- Office Administration
- Health And Safety Compliance
- Supplier And Contractor Coordination
- Access Management
- Fire Evacuation Procedures
- First Aid Processes
- Inventory Management
- Purchase Order Administration
- Recordkeeping
- IT Literacy
- Customer Service
- Manual Handling
- Driving And Site Travel
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Security & Safety
- Customer Service & Support
Keywords
- Facilities Management
- Office Facilities
- Health And Safety
- Compliance
- Service Requests
- Safety Systems
- Office Access
- Fire Evacuation
- First Aid
- Stationery
- Inventory Monitoring
- Office Supplies
- Supplier Coordination
- Contractor Coordination
- Proactive Maintenance
- Reactive Maintenance
- Purchase Orders
- Compliance Records
- Compliance Logs
- IT Systems
- Customer Service
- Manual Handling
- Site Visits
- Driving Licence