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Added 8 mins ago
SR
Sales Coordinator - SRS
s.t.o.p Restaurant Supply
Kitchener, ON
- $18 to $21 CAD / hour
- Full-time
As a Sales Coordinator at our Kitchener location, you’ll bring your energy and customer-first mindset to every interaction. From assisting Sales Reps with product questions and order…
Added 8 mins ago
OH
eBilling Coordinator
Osler, Hoskin & Harcourt LLP
Toronto, ON
- Full-time
The eBilling Coordinator is responsible for supporting the Firm's electronic billing function, ensuring the timely and accurate submission of client invoices and resolution of billing…
Added 8 mins ago
TC
Suites Coordinator
The City of Guelph
Guelph, ON
- Other
…and prosperous city where we look after each other and our environment. As a single tier municipality, we offer a variety of occupations and career specialities within our organization.…
Added 23 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Work Experience: Minimum of two years of clinical research experience in an academic environment and/or a clinical research organization is required. Experience working with underserved…
Added 23 mins ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
Position: Accounting & Administrative Coordinator
Added 23 mins ago
A
Recruitment Coordinator
Adecco
AB · Edmonton, AB
- $30 to $32 CAD / hour
- Full-time
Adecco is seeking a Recruitment Coordinator for a leading heavy equipment company in Acheson, AB. This is an excellent opportunity for a recruitment professional who enjoys sourcing talent,…
Added 23 mins ago
Maintenance & Administrative Coordinator
Connective
Vancouver, BC
The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the properties, both owned and leased by Connective, within their…
Added 23 mins ago
IM
Shop Operations Manager
Impossible Metals
Collingwood, ON
- Full-time
…materials, equipment, systems, logistics, and safe working environment they need to build, test, and deploy our robotic systems. This is an execution-focused role spanning inventory,…
Added 23 mins ago
SM
Food Services Coordinator
St. Michael's Homes
Toronto, ON
- Full-time
Position Description: Reporting to Manager of Operations, the Food Services Coordinator is primarily responsible for the production and delivery of healthy and appealing meals to clients at…
Added 23 mins ago
A
Digital Imaging PACS Administrator
Accenture
Mississauga, ON · Montreal, QC
- Full-time
Digital Imaging PACS Administrator Applications Support Coordinator will bring 2+ years of experience in managing applications, with a strong background in managing day-to-day operations,…
Added 38 mins ago
S
HP Indigo Machine Operator
SinaLite
Markham, ON
- Full-time
Contributing to a work environment that fosters pride in being part of a winning team and promotes personal growth.
Added 38 mins ago
N
Customer Success Technical Coordinator - Bilingual (FR/EN)
Numeris
Toronto, ON
- Full-time
We have great people who do exceptional work. We take pride in building an environment of continuous learning and career advancement opportunities. Our teams are collaborative, curious, and…
Added 38 mins ago
SC
Coordinator, Marketing // Coordonnateur·trice, marketing
Swimming Canada
Ottawa, ON
- Full-time
The Coordinator, Marketing supports the planning, coordination, and execution of marketing initiatives that strengthen the Swimming Canada brand, support revenue generation objectives, and…
Added 38 mins ago
AG
Safety and Training Coordinator
Alliance Ground International
Edmonton, AB · YEG Airport
- Full-time
Are you a safety-conscious, proactive person who enjoys coaching others? Let your career take off with Alliance Ground International as a Safety & Training Coordinator!
Added 52 mins ago
TG
ISO Finance Coordinator Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
We are seeking a highly analytical, proactive, and detail-oriented GTS Finance Coordinator Intern to join our Global Technology Services (GTS) Information Security team. This vital role is…
Added 52 mins ago
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ISO Coordinator Intern
TMX Group
Toronto, ON
- $20 to $23 CAD / hour
- Full-time
We are seeking a highly organized, proactive and detail-oriented GTS ISO Coordinator Intern to join our Global Technology Services (GTS) team. This vital role is responsible for providing…
Added 52 mins ago
MR
Assistant Professor, Archaeology
Mount Royal University
Calgary, AB
- Part-time
…laboratories staffed by a laboratory instructor and a laboratory coordinator. Our collections are diverse and growing, and include a variety of materials for archaeological and biological…
Added 52 mins ago
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Kettle Coordinator Asst (Full Time)
The Salvation Army in Canada
St. Albert, AB
- Full-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 53 mins ago
MC
Health and Safety Coordinator
Matheson Constructors
Stoney Creek, NB
- $50,000 to $65,000 CAD / year
- Full-time
Ability to be flexible and work in a fast-paced environment
Added 53 mins ago
S
E-Commerce Coordinator
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Stratford, ON
- Part-time
Ability to interact with the team in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient
Added 53 mins ago
Structural Design Coordinator Intern - Kiewit Power Engineering
Kiewit
Calgary, AB
Kiewit Power Engineering is seeking a Structural Design Coordinator Intern. We are looking for ideal candidates to grow the Kiewit team by helping establish, maintain, and improve company…
Added 53 mins ago
Structural Design Coordinator - Kiewit Power Engineering - Calgary, AB
Kiewit
Calgary, AB
Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
Added 53 mins ago
Training Operations Coordinator (Bilingual)
ENERCON
Boucherville, QC
We are looking for a highly organized and service-oriented Training Operations Coordinator to join our team in Boucherville. Reporting to the Training Centre Manager, you will play a key…
Added 53 mins ago
Disability Medical Coordinator
The Canada Life Assurance Company
Toronto, ON
We are looking for a Disability Medical Coordinator with current registration in good standing with respective governing body (Occupational Therapist or Physiotherapist).
Added 53 mins ago
Recreational Coordinator
Bayshore
Sudbury, ON
The Recreation Coordinator assesses, develops, and coordinates the delivery of social, recreational, therapeutic programs consistent with the needs, interests and abilities of persons in…

Southpointe Academy

Academic and Operations Associate

Tsawwassen, BC, V4L 2B1, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 29, 2026

Original job description

Academic and Operations Associate

Full-time, Permanent

Southpointe Academy is a leading edge International Baccalaureate (IB) Continuum School surrounded by the ocean, beaches and natural beauty of South Delta. As a co-educational, secular day school serving over 740 students from Kindergarten to Grade 12, Southpointe is known for its strong sense of community, collaborative culture and commitment to professional development. The school fosters caring relationships with students and develops young people of character who make a positive difference in the world.

Southpointe takes immense pride in its world-class educational offerings. The International Baccalaureate Primary Years (Grades K-5), Middle Years (Grades 6-10), and Diploma (Grades 11-12) Programmes are globally recognized for their excellence, rigour and educational impact. These distinguished programmes are complemented by state-of-the-art facilities and purpose-built amenities, ensuring an innovative environment for learning. Southpointe is completing construction of a cutting-edge expansion campus spanning over 75,000 square feet, seamlessly integrated with its existing facilities. This substantial undertaking not only mirrors the school's continuous growth, but also demonstrates a sustained commitment to offering an optimal learning environment for all members of the school community.

Southpointe is seeking an energetic, positive and collaborative professional who will work with teachers and the leadership team to support student learning in classrooms, as well as through the co-curricular and/or athletic programs.

The Academic & Operations Associate serves as a key front-line operational role supporting the daily function of the new campus. This position is responsible for maintaining a welcoming, organized, responsive, and professional reception environment while supporting the operational coordination demands of a significantly larger and more complex school facility.

As an important point of contact for students, parents, staff, visitors, contractors, and external community users, this role requires strong judgment, accuracy, organization, discretion, communication skills, and the ability to independently manage multiple competing priorities in a fast-paced environment.

The position supports expanded campus operations, including increased student enrollment, a broader age range of students, increased staff support needs, food service coordination, room scheduling, external rentals, and high daily visitor traffic.

Role and Responsibilities:

Reception

Serve as an exceptional ambassador for Southpointe Academy, consistently representing the school's mission, values, and culture with professionalism, integrity, and pride.
Provide a warm, welcoming first point of contact for parents, students, staff or visitors when arriving at the school;
Effectively deal with enquiries and deliveries, including directing to the appropriate person where necessary;
Maintain log of Senior School students leaving campus for open or Flex blocks, and regularly report irregularities or misuse to Senior School Principal;
Monitor Grade 3-5 students awaiting parent pick-up in building lobby as required;
Monitor outdoor radio channel during Junior School duty periods, helping to ensure that assigned duty teachers are present according to the Duty schedule;
Provide afternoon bus reconciliation for the Junior School as required in the absence of responsible staff, ensuring all students are safely accounted for and have boarded the correct bus prior to departure.
Be responsible for the closure of the Eaglebay building, ensuring any remaining students move to the Orcaview building for pick-up or the late bus.

Administrative Duties

Provide executive administrative support to the Senior School Principal, as well as to the Assistant Principal, Vice Principal, teachers and counselors as requested by the Principal;
Liaise with the Events Coordinator to ensure all Senior School events are organized, planned and supported;
Manage confidential data entry for student records (Toddle, etc.) as needed;
Ensure that all photocopy machines are maintained, resolve minor printer issues and call for servicing as required.

Senior School Academic Support

Support the issue of Middle and Senior School report cards throughout the year by monitoring entries and revising comments;
Provide support for Middle and Senior School examinations through organising invigilation, and invigilating where needed;
Monitor regular progress of and provide support to Senior School students pursuing online course credit;
Review and analyze seasonal Middle and Senior School club and activity supervision assignments, identifying over- and under-subscribed teacher commitments and promoting equitable staff participation;
Establish and monitor an attendance protocol for after school activities involving G6-12 students;
In collaboration with the Registrar, support the maintenance of student academic records and transcripts;
Organize Middle and Senior School club fairs and events as well as student sign up process for each season of activities.

Essential Qualifications or Experience:

Post-secondary education in Office Administration, Business Administration, Education Administration, or a related field, or an equivalent combination of education and experience.
Minimum of three years' experience in an administrative, executive support, or school office environment.
Demonstrated ability to manage multiple competing priorities with exceptional organization, accuracy, and attention to detail in a fast-paced environment.
Excellent interpersonal, customer service, verbal, and written communication skills, with the ability to build positive relationships with students, families, staff, and visitors.
Proven ability to maintain confidentiality, exercise sound judgment, and work independently while contributing effectively as part of a collaborative team.

Hours of Work:

Monday - Friday, 9:15 am to 5:15 pm

Salary and Benefits

As per Collective Agreement: $36.76 per hour;
Generous RRSP;
Comprehensive health and dental plan, and other extended benefits;
Staff wellness program;
Heavily discounted lunch program.

Applications

Please submit your application here with the following supporting documents:

Cover letter;
Resume;

Please see our website for additional opportunities.

Applicants must be legally entitled to work in Canada or be in the process of obtaining the appropriate visa(s).

Southpointe Academy encourages applications from suitably qualified candidates with diverse backgrounds. We value each community member’s identity, perspective and well-being, and embrace our differences as a sign of strength. We believe in diversity, equity and inclusion and are committed to equal employment opportunities.

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More about this job

Responsibilities

The Academic and Operations Associate serves as a front-line operational lead, managing reception duties and supporting daily campus functions. They also provide administrative support to school leadership and assist with academic record management and student activity coordination.

Requirements

Candidates must possess post-secondary education in administration or a related field and at least three years of relevant experience. Strong organizational skills, the ability to manage competing priorities, and excellent communication skills are essential for this role.

Skills

Office administration
Executive support
Data entry
Communication skills
Customer service
Organization
Attention to detail
Time management
Record keeping
Problem solving
Interpersonal skills
Confidentiality
Event support
Student supervision

Benefits

RRSP
Health insurance
Dental plan
Extended benefits
Staff wellness program
Discounted lunch program

Visa sponsorship

Not detected in the job text

Keywords

Academic administration
Operations
Reception
International Baccalaureate
Student records
Toddle
Administrative support
School office
Event coordination
Invigilation
Data management
Facility management
Customer service
Professionalism
Confidentiality
Scheduling
Reporting
Education administration
Office management
Communication

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