Project Coordinator, Delivery & Partner Operations

About the Opportunity

We are looking for an organized, analytical Project Coordinator to support the launch of new technology-enabled clinics for a multi-site healthcare program, from design through build-out. You will use data to track projects, partners, and clients as our partner programs grow. This is a fast-paced, high-autonomy environment.

Who We Are

Sowingo helps dental and medical professionals buy and manage supplies through one platform that links eCommerce with inventory management. We are also supporting the build-out of new clinics, bringing our technology into the physical practice.

What You'll Do

Project Delivery & Stakeholder Coordination

• Support multiple clinic build-out and fit-out projects, from design to final delivery.
• Coordinate architects, engineers, contractors, dealers, vendors, and internal teams, including permits and landlord approvals.
• Track ownership, timelines, milestones, and dependencies; follow up and keep momentum.
• Align Operations, Finance, Marketing, and partners on priorities and project requirements.
• Make site visits to check progress, quality, safety, and compliance.
• Surface risks early, help resolve issues, and escalate where needed.
• Prepare and run the regular client meeting; track feedback and concerns to resolution.

Partner Management

• Be the day-to-day contact for partners and vendors, following up on deliverables and open items.
• Track vendor commitments, invoices, and deliverables against budget and contract terms; support RFPs and bids.

Data & Analytics

• Track and report project, vendor, and client metrics (spend, schedule, data quality, feedback) through dashboards.
• Analyze vendor and project data to find issues and recommend improvements.
• Prepare progress reports and decks for leadership, clients, and partners.
• Streamline workflows and build templates to improve consistency.

Let's Talk About You

• 2+ years in project coordination, project management, or construction, supporting multiple projects (healthcare fit-out experience is a plus); a degree or diploma in a related field, or equivalent experience.
• An analytical mindset, and the ability to leverage AI tools (e.g., Claude) to work faster, analyze data, and turn it into clear recommendations; SQL or BI tools are a plus.
• Proficiency with project tools (e.g., Jira).
• Strong relationship and communication skills.
• Willingness to travel to vendor, partner, client, and site locations, primarily in Ontario.

Why Sowingo?

• Competitive salary commensurate with experience and performance.

• Medical, dental, vision package to fit your needs.

• Mentorship and easy access to leadership in a start-up culture.

Experience is transferable from many backgrounds. If you don't match every qualification but know you can do the job, apply and tell us why. Applicants must live in the Greater Toronto Area and be eligible to work in Canada.