Jobs in Canada

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Added just now
KB
Department Manager Electrical/ Plumbing/ Hardware/ Seasonal/ Garden Centre
Kent Building Supplies
Rothesay, NB
- Full-time
Typical career steps are to manage larger departments before becoming an assistant store manager.
Added just now
DI
Sales Assistant/Project Manager
Dana Industries Inc.
Toronto, ON
- Full-time
Role Description This is a full-time, on-site Sales Assistant/Project Manager role based in Toronto, ON. The role involves supporting the sales team with quote preparation, order entry, and…
Added just now
KB
Department Manager - LBM/Kitchens/Bath/Flooring/Paint/Household/Decor
Kent Building Supplies
Rothesay, NB
- Full-time
Typical career steps are to manage larger departments prior to becoming an assistant store manager.
Added just now
L&
Assistant Store Manager - Tsawwassen Mills
Lindt & Sprüngli (Canada), Inc
Delta, BC
- Full-time
The ideal candidate must possess strong communication skills and a passion for sales and merchandising
Added just now
LC
Assistant(e) gérant(e) de magasin | Assistant Store Manager
Laura Canada
Laval, QC
- Full-time
As part of Management, the Store Assistant Manager possesses a passion for fashion and customer service. They recruit and lead a winning team that provides a unique and memorable shopping…
Added just now
Assistant Branch Manager
Money Mart
Edmonton, AB
Reporting to the Branch Manager, this role supports branch profitability, customer experience, recruitment, training, coaching, performance management, and operational execution. Assistant…
Added 15 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Alma, QC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 15 mins ago
KA
Sub-Prime Assistant Finance Manager
Kaizen Automotive Group
Calgary, AB
- Full-time
The Sub‑Prime Assistant Finance Manager supports the dealership’s Special Finance/F&I team in helping customers with non‑prime or challenged credit secure financing for vehicle purchases.…
Added 15 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 15 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 15 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 15 mins ago
W
(CAN) Total Loss & Compliance Assistant Manager
Walmart
Dartmouth, NS
- Full-time
…Operations - specific area that the incumbent will oversee). An Assistant Manager is cross-trained to work proficiently in all areas of the Store when…
Added 15 mins ago
LC
Associate Product Manager
Loblaw Companies Limited
Brampton, ON
- Full-time
The Assistant Product Manager (APM) Value Creation works in a fast-paced environment to support Loblaw Brands to enable our beloved brands, including President’s Choice and No Name. In this…
Added 15 mins ago
FB
Assistant Bakery Manager
Farm Boy Inc.
Oakville, ON
- Up to $21.5 CAD / hour
- Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 29 mins ago
OH
Team Assistant, Regular Full-Time, Short Stay, Labelle
Ontario Health atHome
Ottawa, ON
- Full-time
What you must have
Added 29 mins ago
LC
Merchandiser, Hourly Part Time Day
Loblaw Companies Limited
Oshawa, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 29 mins ago
S
Assistant-Manager
Structube
Regina, SK · Greater Regina Metropolitan Area
- Full-time
Ensure that each employee delivers an incredible experience for our customers;
Added 29 mins ago
FB
Assistant Bakery Manager
Farm Boy Inc.
Oakville, ON
- $21.5 CAD / hour
- Full-time
You’ll work alongside the Department Manager to help deliver standout service and operational excellence that reflect Farm Boy’s commitment to the best fresh shopping experience. Through…
Added 29 mins ago
UO
Program Assistant, Indigenous Student Access Program
University of Calgary
Calgary, AB
- Part-time
The Indigenous Student Access Program in Student Experience and Support invites applications for a Program Assistant. This Fixed Term Recurring Part-time position is for approximately 4…
Added 30 mins ago
A
Laboratory Warehouse Assistant (General Labour)
ALS
North Vancouver, BC · CAN - BC - North Vancouver
- Full-time
We are seeking a Laboratory/Warehouse Assistant – Workflow Operator to support our pulp storage function and help keep laboratory workflows moving efficiently. This role will work closely…
Added 30 mins ago
Retail Assistant Manager, Woodgrove Mall
Purdys Chocolatier
Nanaimo, BC
Job Overview: We are looking for an enthusiastic Assistant Manager to join our shop in Woodgrove Mall. The Assistant Manager is responsible for supporting the Shop Manager in achieving…
Added 30 mins ago
AE
Aerie - Merchandising Team Leader (Assistant Manager)
American Eagle Outfitters
Edmonton, AB
- Full-time
…productivity and building guest loyalty through a best-in-class guest experience. You contribute to the overall financial success of the store by analyzing reporting and daily trends to…
Added 30 mins ago
Secretary, Plant Services
Fraser Health
Burnaby, BC
Performs secretarial duties such as screening incoming mail and prioritizing items for the attention of the Manager, Plant Services, Assistant Chief Engineer and Maintenance Supervisors;…
Added 30 mins ago
M
Gestionnaire principal(e) de portefeuille / Principal Portfolio Manager
McKesson
Montreal, QC
- Full-time
Ce poste s’adresse particulièrement à une personne possédant une expérience en gestion de portefeuille, en gestion de projets ou à titre de chef(fe) de cabinet, ayant évolué au sein d’une…
Added 46 mins ago
GF
Assistant General Manager - Grimsby Industrial and South Service
GoodLife Fitness
Grimsby, ON
- Full-time
The Assistant General Manager plays a key role in providing an exceptional employee and member experience. You are responsible for training, coaching and ongoing development of a team of…

spark*advocacy

Executive Assistant + Office Manager

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Why spark*

spark* is an Ottawa-based public affairs and communications agency. We work with associations, coalitions, unions, companies and NGOs to tackle complex issues, understand public opinion, build reputations and advance real-world outcomes. Our work brings together public affairs strategic counsel, public opinion research, public and media relations, creative and advertising, and media buying.

We are a close-knit team with interesting clients, big ideas and high expectations. The pace moves fast. Plans change. Deadlines matter. We value people who think for themselves, help each other out, and take pride in making an impact.

The opportunity

We are looking for someone to be the right hand to our CEO, and to take genuine ownership of our Ottawa office. This is a hands-on role at the centre of the agency: part executive assistant, part office management.

Most of your week will be spent helping the CEO stay organized, prepared and focused on clients, our people and the business. You will also make sure the office runs smoothly, support colleagues and our senior leadership team, and solve the small problems before they become big ones.

We work quickly, and direction will not always arrive as a perfectly packaged brief. Sometimes it will be a sentence between meetings or a Slack message. We need someone who can take that ball, ask the right questions if needed, and run with it.

What you will own

Keep the CEO one step ahead

Manage a busy calendar and inbox: prioritize, schedule and reschedule, protect focus time, and make sure the day is ready before it begins.

Prepare meetings and calls: agendas, briefing notes, materials and logistics; capture decisions and follow-ups so nothing falls through the cracks.

Coordinate travel, reservations, correspondence and expenses, and manage commitments on the CEO’s behalf with discretion and sound judgment.

Make the office work

Own the day-to-day experience at 71 Bank Street: a welcoming, tidy, well-stocked office, functioning equipment, meeting rooms, kitchen and supplies.

Be the point person for building management, ensuring video conferencing is functioning, managing cleaners, deliveries, maintenance and vendors; get problems resolved rather than passed around.

Improve routines and systems when you see a smarter, simpler way to do things. Manage incoming mail, calls and general inquiries.

Look after the team and the details

Support the leadership team and colleagues with travel, meeting logistics, guests and catering; set up and reset rooms so every meeting is ready to go.

Help organize team events, celebrations, retreats and client-facing hospitality.

Coordinate practical HR administration: job postings, screener interviews, onboarding and offboarding tasks.

The person we are looking for

You have at least two years of relevant experience in executive support, office management or administration, ideally in a busy, client-service environment.

You are comfortable with contemporary workplace technology, curious about AI and willing to learn better ways of working.

You communicate clearly and warmly, in excellent spoken and written English. You are candid, discreet and trusted with sensitive client, financial and personnel information.

You are organized, adaptable and calm when priorities change. You can manage several moving parts without making the chaos someone else’s problem.

You are practical, hardworking and unpretentious. A flawless briefing package and a clean, ready-to-use boardroom both matter.

You move quickly without being careless. Details, deadlines and follow-through matter to you; if something is slipping, you flag it early and propose a fix.

You have initiative. You do not need every step spelled out, and you do not wait for the same request twice. You know when to act independently and when to ask a smart question.

An interest in politics, public affairs, advocacy or campaigns is a plus, as is experience in an agency or consultancy. Neither is a prerequisite if you bring the judgment, curiosity, and a positive attitude.

The practical details

Reports to: CEO.

Location: 71 Bank Street, downtown Ottawa. In-office Tuesday through Thursday, with an occasional fourth day when needed.

Hours: Monday to Friday, with core hours of 9:00 a.m. to 5:00 p.m. and occasional early starts, late finishes or quick turnarounds.

Employment: full-time, permanent; start as soon as possible. No regular travel outside Ottawa.

What we offer

Base salary of $80,000–$90,000, depending on experience, plus eligibility for an annual discretionary performance bonus targeted at 10% of base salary, based on individual and firm results.

Group health and dental coverage following a three-month probation period.

15 vacation days, 10 paid sick days, and an office closure over the December holidays.

How to apply

Send your résumé and a short note - not a formal cover letter - to effie@tsergas.ca with “Executive Assistant + Office Manager” in the subject line.

In your note, tell us about a time you were given an incomplete or ambiguous assignment and took it forward. What were you asked to do, what did you do first, and how did it turn out?

We will review applications as they arrive and move quickly for the right person.

A few important things

This is an existing vacancy. We do not use artificial intelligence to screen, assess or select applicants. spark* welcomes applications from everyone and will provide accommodation at any stage of the hiring process on request. Everyone we interview will hear back from us with an outcome.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s calendar, inbox, meetings, travel, correspondence, expenses, and follow-ups, while providing discreet support to the CEO and leadership team. Own daily office operations, coordinate vendors and facilities, support team events and hospitality, and assist with practical HR administration.

Requirements

At least two years of relevant experience in executive support, office management, or administration is required, ideally in a busy client-service environment. Candidates should communicate excellently in English, handle sensitive information with discretion, stay organized and calm as priorities change, take initiative, and be comfortable with workplace technology and learning about AI.

Skills

Executive Support
Calendar Management
Inbox Management
Meeting Preparation
Travel Coordination
Office Management
Vendor Management
Event Coordination
Human Resources Administration
Written Communication
Verbal Communication
Organization
Adaptability
Discretion
Problem-Solving
Attention to Detail

Benefits

Annual Discretionary Performance Bonus
Group Health Coverage
Dental Coverage
Paid Vacation
Paid Sick Leave
Office Closure Over December Holidays

Visa sponsorship

Not detected in the job text

Hiring contact email

effie@tsergas.ca

Keywords

Executive Assistant
Office Management
Executive Support
Calendar Management
Inbox Management
Meeting Agendas
Briefing Notes
Travel Coordination
Expense Management
Vendor Management
Building Management
Video Conferencing
Facilities Maintenance
Mail Management
Event Coordination
Catering
Human Resources Administration
Recruitment
Onboarding
Offboarding
Workplace Technology
Artificial Intelligence
Public Affairs
Public Relations
Communications
Client Service
Ottawa

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Work requirements

Jobs in Canada