Jobs in Canada

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Added 9 mins ago
TM
Administrative Assistant, Indigenous Engagement and Regulatory Affairs
Trekor Metals Limited
McLeese Lake, BC
- Full-time
Reporting to the Manager, Indigenous Engagement and Regulatory Affairs, the Administrative Assistant provides confidential, professional, and highly organized support to the department. The…
Added 25 mins ago
AI
Personal Assistant
Accurate Indigenous Managers & Advisors
Winnipeg, MB
- Full-time
The Personal Assistant provides direct support to senior leadership with personal logistics, scheduling, family coordination, transportation support, errands, and administrative activities.
Added 25 mins ago
Administrative Assistant (Program Clerk - General)
Canadian Blood Services
SK · Regina, SK
Strong communications skills, both verbal and written, in English are required
Added 54 mins ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 54 mins ago
UO
Accounting Assistant
University of Manitoba
Winnipeg, MB
- $50,086.4 to $69,833.4 CAD / year
- Full-time
The University of Manitoba's Financial Services department is seeking a detail-oriented and motivated Accounting Assistant to join its Revenue, General & Student Accounting team at the Fort…
Added 54 mins ago
UO
Program Assistant, Indigenous Student Access Program
University of Calgary
Calgary, AB
- Part-time
The Indigenous Student Access Program in Student Experience and Support invites applications for a Program Assistant. This Fixed Term Recurring Part-time position is for approximately 4…
Added 55 mins ago
O
Assistant(e) administratif(ve) sénior(e), Ventes & marketing | Senior, Administrative Assistant, Marketing & Sales Services
Organon
Kirkland, QC · CAN - Quebec - Kirkland
- Full-time
Coordonner les communications, les traductions et les vacances du service.
Added 55 mins ago
M
Gestionnaire principal(e) de portefeuille / Principal Portfolio Manager
McKesson
Montreal, QC
- Full-time
…revues de portefeuille, les mécanismes de gouvernance, les communications destinées à la haute direction et l’adoption des outils de gestion de portefeuilles de projets (PPM), afin…
Added 1 hour ago
VC
Marketing Assistant and Office Administrator
VDZ+A Consulting
Fort Langley, BC
- Full-time
At least two years of professional writing experience, such as preparing proposals, reports, project profiles, or client communications.
Added 1 hour ago
OC
Assistant(e) administratif(ve) sénior(e), Ventes & marketing | Senior, Administrative Assistant, Marketing & Sales Services
Organon Canada
Kirkland, QC
- Full-time
Coordonner les communications, les traductions et les vacances du service.
Added 1 hour ago
QM
Administrative Assistant
Quantum Management Services Ltd.
Mississauga, ON
- $55,000 to $58,000 CAD / year
- Full-time
…reporting, scheduling, office coordination, research, and internal communications. Experience in a regulated industry or compliance-focused environment would be considered an…
Added 1 hour ago
NC
Veterinary Assistant/Receptionist
NVA Canada
Brockville, ON
- Part-time
…compassionate, enthusiastic, and client-focused Veterinary Assistant / Receptionist to join our growing…
Added 1 hour ago
S
Executive Assistant + Office Manager
spark*advocacy
Ottawa, ON
- Full-time
spark* is an Ottawa-based public affairs and communications agency. We work with associations, coalitions, unions, companies and NGOs to tackle complex issues, understand public opinion,…
Added 1 hour ago
AG
Artistic Director & Curator
Art Gallery of Burlington
Burlington, ON
- Full-time
Assistant, Collections Manager, Manager of Learning and learning team. Together, you will set
Added 2 hours ago
O
Executive Assistant, Global Equities
OMERS
Toronto, ON · Head Office Toronto
- Full-time
OMERS is seeking an Executive Assistant to join our Global Equities team in Toronto. The role supports a growing team of passionate investment professionals and is well suited to someone…
Added 2 hours ago
Team Lead, Pharmacy Services
Manitoba Blue Cross
Winnipeg, MB
Creates medication specific Special Authorization forms for Manitoba Blue Cross in conjunction with Corporate Communications.
Added 5 hours ago
BG
Executive Assistant
BTY Group
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
Given the nature of the role and level of in-person support required, this position is based in the office five days per week
Added 11 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
There is the expectation that you are available to work weekdays, weekends and all shifts (days, nights, 12 hour shifts)
Added 12 hours ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…day-to-day administration, including meeting coordination, communications, documentation management, operational follow-up, and occasional support for reports, presentations, events, and…
Added 12 hours ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 13 hours ago
TU
Research Assistant
The University of British Columbia
Vancouver, BC
- $37.45 to $53.81 CAD / hour
- Full-time
CUPE 116 Hourly - Research Assistant /Technician 3
Added 13 hours ago
RD
Assistant Branch Operations Manager
RBC Dominion Securities
Winnipeg, MB
- Full-time
The RBC Dominion Securities Management team located in Winnipeg is looking for an Assistant Branch Operations Manager to join their team. A leadership position within the branch network,…
Added 15 hours ago
S
Stage Experience Lead - Full Time
sephora.com
Dartmouth, NS
- $20.7 to $25.9 CAD / hour
- Full-time
…Skincare, Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling…
Added 15 hours ago
EF
Senior Client Service and Planning Associate
Entrust Financial Services
Winnipeg, MB
- Full-time
Supporting educational communications, existing-client outreach, newsletters, and digital marketing.
Added 15 hours ago
PV
Temporary part-time (70% - 26 hrs and 15 min per week) Administrative Assistant - Emerald Ridge Elementary
Prairie Valley School Division
White City, SK
- Part-time
…communities, we invite you to apply for the Administrative Assistant position at Emerald Ridge Elementary School in the community of White City. Emerald Ridge Elementary School offers grade…

spark*advocacy

Executive Assistant + Office Manager

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Why spark*

spark* is an Ottawa-based public affairs and communications agency. We work with associations, coalitions, unions, companies and NGOs to tackle complex issues, understand public opinion, build reputations and advance real-world outcomes. Our work brings together public affairs strategic counsel, public opinion research, public and media relations, creative and advertising, and media buying.

We are a close-knit team with interesting clients, big ideas and high expectations. The pace moves fast. Plans change. Deadlines matter. We value people who think for themselves, help each other out, and take pride in making an impact.

The opportunity

We are looking for someone to be the right hand to our CEO, and to take genuine ownership of our Ottawa office. This is a hands-on role at the centre of the agency: part executive assistant, part office management.

Most of your week will be spent helping the CEO stay organized, prepared and focused on clients, our people and the business. You will also make sure the office runs smoothly, support colleagues and our senior leadership team, and solve the small problems before they become big ones.

We work quickly, and direction will not always arrive as a perfectly packaged brief. Sometimes it will be a sentence between meetings or a Slack message. We need someone who can take that ball, ask the right questions if needed, and run with it.

What you will own

Keep the CEO one step ahead

Manage a busy calendar and inbox: prioritize, schedule and reschedule, protect focus time, and make sure the day is ready before it begins.

Prepare meetings and calls: agendas, briefing notes, materials and logistics; capture decisions and follow-ups so nothing falls through the cracks.

Coordinate travel, reservations, correspondence and expenses, and manage commitments on the CEO’s behalf with discretion and sound judgment.

Make the office work

Own the day-to-day experience at 71 Bank Street: a welcoming, tidy, well-stocked office, functioning equipment, meeting rooms, kitchen and supplies.

Be the point person for building management, ensuring video conferencing is functioning, managing cleaners, deliveries, maintenance and vendors; get problems resolved rather than passed around.

Improve routines and systems when you see a smarter, simpler way to do things. Manage incoming mail, calls and general inquiries.

Look after the team and the details

Support the leadership team and colleagues with travel, meeting logistics, guests and catering; set up and reset rooms so every meeting is ready to go.

Help organize team events, celebrations, retreats and client-facing hospitality.

Coordinate practical HR administration: job postings, screener interviews, onboarding and offboarding tasks.

The person we are looking for

You have at least two years of relevant experience in executive support, office management or administration, ideally in a busy, client-service environment.

You are comfortable with contemporary workplace technology, curious about AI and willing to learn better ways of working.

You communicate clearly and warmly, in excellent spoken and written English. You are candid, discreet and trusted with sensitive client, financial and personnel information.

You are organized, adaptable and calm when priorities change. You can manage several moving parts without making the chaos someone else’s problem.

You are practical, hardworking and unpretentious. A flawless briefing package and a clean, ready-to-use boardroom both matter.

You move quickly without being careless. Details, deadlines and follow-through matter to you; if something is slipping, you flag it early and propose a fix.

You have initiative. You do not need every step spelled out, and you do not wait for the same request twice. You know when to act independently and when to ask a smart question.

An interest in politics, public affairs, advocacy or campaigns is a plus, as is experience in an agency or consultancy. Neither is a prerequisite if you bring the judgment, curiosity, and a positive attitude.

The practical details

Reports to: CEO.

Location: 71 Bank Street, downtown Ottawa. In-office Tuesday through Thursday, with an occasional fourth day when needed.

Hours: Monday to Friday, with core hours of 9:00 a.m. to 5:00 p.m. and occasional early starts, late finishes or quick turnarounds.

Employment: full-time, permanent; start as soon as possible. No regular travel outside Ottawa.

What we offer

Base salary of $80,000–$90,000, depending on experience, plus eligibility for an annual discretionary performance bonus targeted at 10% of base salary, based on individual and firm results.

Group health and dental coverage following a three-month probation period.

15 vacation days, 10 paid sick days, and an office closure over the December holidays.

How to apply

Send your résumé and a short note - not a formal cover letter - to effie@tsergas.ca with “Executive Assistant + Office Manager” in the subject line.

In your note, tell us about a time you were given an incomplete or ambiguous assignment and took it forward. What were you asked to do, what did you do first, and how did it turn out?

We will review applications as they arrive and move quickly for the right person.

A few important things

This is an existing vacancy. We do not use artificial intelligence to screen, assess or select applicants. spark* welcomes applications from everyone and will provide accommodation at any stage of the hiring process on request. Everyone we interview will hear back from us with an outcome.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s calendar, inbox, meetings, travel, correspondence, expenses, and follow-ups, while providing discreet support to the CEO and leadership team. Own daily office operations, coordinate vendors and facilities, support team events and hospitality, and assist with practical HR administration.

Requirements

At least two years of relevant experience in executive support, office management, or administration is required, ideally in a busy client-service environment. Candidates should communicate excellently in English, handle sensitive information with discretion, stay organized and calm as priorities change, take initiative, and be comfortable with workplace technology and learning about AI.

Skills

Executive Support
Calendar Management
Inbox Management
Meeting Preparation
Travel Coordination
Office Management
Vendor Management
Event Coordination
Human Resources Administration
Written Communication
Verbal Communication
Organization
Adaptability
Discretion
Problem-Solving
Attention to Detail

Benefits

Annual Discretionary Performance Bonus
Group Health Coverage
Dental Coverage
Paid Vacation
Paid Sick Leave
Office Closure Over December Holidays

Visa sponsorship

Not detected in the job text

Hiring contact email

effie@tsergas.ca

Keywords

Executive Assistant
Office Management
Executive Support
Calendar Management
Inbox Management
Meeting Agendas
Briefing Notes
Travel Coordination
Expense Management
Vendor Management
Building Management
Video Conferencing
Facilities Maintenance
Mail Management
Event Coordination
Catering
Human Resources Administration
Recruitment
Onboarding
Offboarding
Workplace Technology
Artificial Intelligence
Public Affairs
Public Relations
Communications
Client Service
Ottawa

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Work requirements

Jobs in Canada