Jobs in Canada

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Added 7 mins ago
R
Media Librarian (French Services) (Telework/Hybrid)
Radio-Canada
Winnipeg, MB
- Full-time
This role can be based in our Toronto, Ottawa, Winnipeg, Regina, Edmonton or Vancouver office
Added 7 mins ago
TM
Manager, (Health Sciences) Research Ethics Board
Toronto Metropolitan University
Toronto, ON
- Temporary
…Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+…
Added 7 mins ago
TM
Manager, UGME and Educational Design
Toronto Metropolitan University
Toronto, ON
- Temporary
…Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and 2SLGBTQ+ people. Preference will be given to candidates with lived…
Added 7 mins ago
DG
Casual Custodian- Haliburton
Dexterra Group
ON · Haliburton, ON
- Part-time
…higher performance and productivity. Powered by passionate people, we bring the right teams with the right skills together – offering both experience and regional expertise so companies can…
Added 7 mins ago
OV
Warehouse Coordinator | Part-Time | TD Station
Oak View Group
Saint John, NB
- $20 CAD / hour
- Part-time
…assigned event. This role will report to the Food and Beverage Manager and assist them with event preparation and execution. This is a part-time casual role with hours through the week,…
Added 7 mins ago
GL
Receptionist
Goodmans LLP
Toronto, ON
- Full-time
What makes Goodmans a great place to work? It starts with our people. At Goodmans you will be part of a collaborative team where you will feel valued, connected and supported. We foster a…
Added 7 mins ago
WI
Senior Information Technology Consultant, Buildings
WSP in Canada
Nanaimo, BC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 7 mins ago
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Channel Development Manager
Survalent
Brampton, ON
- Full-time
The grid is transforming - and you could be at the center of it. Survalent is looking for a Channel Development Manager to build and grow the partner ecosystem behind some of North…
Added 7 mins ago
OV
Housekeeper | Part-Time | Tribute Communities Centre
Oak View Group
Oshawa, ON
- $17.95 to $18.9 CAD / hour
- Part-time
…organization. Under the direction of the Assistant Operations Manager, you will be responsible for the cleanliness of the facility and its grounds. This is an hourly-based position, and…
Added 7 mins ago
S
Channel Development Manager
Survalent
Milton, ON
- Full-time
The grid is transforming - and you could be at the center of it. Survalent is looking for a Channel Development Manager to build and grow the partner ecosystem behind some of North…
Added 7 mins ago
S
Channel Development Manager
Survalent
Oakville, ON
- Full-time
The grid is transforming - and you could be at the center of it. Survalent is looking for a Channel Development Manager to build and grow the partner ecosystem behind some of North…
Added 7 mins ago
BP
Project Manager
BELFOR Property Restoration Canada
Dartmouth, NS
- $70,000 to $80,000 CAD / year
- Full-time
As a global leader in property restoration for over 70 years, we help people recover from the unexpected.
Added 7 mins ago
WI
Senior Information Technology Consultant, Buildings
WSP in Canada
Victoria, BC
- Full-time
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
Added 7 mins ago
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Project Leader
Ontario Power Generation
Pickering, ON
- Full-time
…sustainable future powered by our electricity, our ideas, and our people. Join OPG and make…
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Gestionnaire principal, Ingénierie de projets / Senior Manager, Project Engineering
RTX
Mississauga, ON · Longueuil, QC
- Full-time
Added 7 mins ago
Financial Analyst, Public Works
Halton Region
Oakville, ON
This position is eligible for the Hybrid Work Program, with a minimum requirement of three (3) days per week onsite
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Assessor Coordinator Degree
HealthCareersInSask.ca
Melfort, SK
- Full-time
Job Description: Reporting to the Manager, the incumbent is responsible for the screening and coordination of initial service requests for all programs within Mental Health and Addictions…
Added 7 mins ago
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Pharm D Degree
HealthCareersInSask.ca
Regina, SK
- Full-time
…Health Authority. The Pharmacist- PharmD- Degree reports to the Manager. "Preference for this position will be given to HSAS members in accordance with the terms and conditions of the…
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Nurse A - Registered Nurse General Duty Nurse
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Regina, SK
- Full-time
…care to clients. The Registered Nurse is responsible to the Manager of a designated…
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Team Lead, Network
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Calgary, AB
Must have a valid Class 5 driver’s license
Added 7 mins ago
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Sr Advisor Asset Performance
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Toronto, ON · North York
- Full-time
Enbridge’s FlexWork (hybrid work model) offers eligible employees (Manager and below) the option to work from home on Wednesdays and Fridays, opt for a compressed work week schedule, or…
Added 7 mins ago
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Sales Consultant ll - New Glasgow
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Added 7 mins ago
Licensed Practical Nurse (LPN) - Concordia Place
Winnipeg Regional Health Authority
Winnipeg, MB
Rotating shifts and weekends may be required
Added 7 mins ago
Recreation Facilitator - Charleswood Adult Care Program
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Winnipeg, MB
In consultation with the Manager Health Services, the Recreation Facilitator facilitates and evaluates recreation programs to meet the needs of individuals and groups of residents in…
Added 7 mins ago
Industry Manager II
Pinterest
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spark*advocacy

Executive Assistant + Office Manager

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Why spark*

spark* is an Ottawa-based public affairs and communications agency. We work with associations, coalitions, unions, companies and NGOs to tackle complex issues, understand public opinion, build reputations and advance real-world outcomes. Our work brings together public affairs strategic counsel, public opinion research, public and media relations, creative and advertising, and media buying.

We are a close-knit team with interesting clients, big ideas and high expectations. The pace moves fast. Plans change. Deadlines matter. We value people who think for themselves, help each other out, and take pride in making an impact.

The opportunity

We are looking for someone to be the right hand to our CEO, and to take genuine ownership of our Ottawa office. This is a hands-on role at the centre of the agency: part executive assistant, part office management.

Most of your week will be spent helping the CEO stay organized, prepared and focused on clients, our people and the business. You will also make sure the office runs smoothly, support colleagues and our senior leadership team, and solve the small problems before they become big ones.

We work quickly, and direction will not always arrive as a perfectly packaged brief. Sometimes it will be a sentence between meetings or a Slack message. We need someone who can take that ball, ask the right questions if needed, and run with it.

What you will own

Keep the CEO one step ahead

Manage a busy calendar and inbox: prioritize, schedule and reschedule, protect focus time, and make sure the day is ready before it begins.

Prepare meetings and calls: agendas, briefing notes, materials and logistics; capture decisions and follow-ups so nothing falls through the cracks.

Coordinate travel, reservations, correspondence and expenses, and manage commitments on the CEO’s behalf with discretion and sound judgment.

Make the office work

Own the day-to-day experience at 71 Bank Street: a welcoming, tidy, well-stocked office, functioning equipment, meeting rooms, kitchen and supplies.

Be the point person for building management, ensuring video conferencing is functioning, managing cleaners, deliveries, maintenance and vendors; get problems resolved rather than passed around.

Improve routines and systems when you see a smarter, simpler way to do things. Manage incoming mail, calls and general inquiries.

Look after the team and the details

Support the leadership team and colleagues with travel, meeting logistics, guests and catering; set up and reset rooms so every meeting is ready to go.

Help organize team events, celebrations, retreats and client-facing hospitality.

Coordinate practical HR administration: job postings, screener interviews, onboarding and offboarding tasks.

The person we are looking for

You have at least two years of relevant experience in executive support, office management or administration, ideally in a busy, client-service environment.

You are comfortable with contemporary workplace technology, curious about AI and willing to learn better ways of working.

You communicate clearly and warmly, in excellent spoken and written English. You are candid, discreet and trusted with sensitive client, financial and personnel information.

You are organized, adaptable and calm when priorities change. You can manage several moving parts without making the chaos someone else’s problem.

You are practical, hardworking and unpretentious. A flawless briefing package and a clean, ready-to-use boardroom both matter.

You move quickly without being careless. Details, deadlines and follow-through matter to you; if something is slipping, you flag it early and propose a fix.

You have initiative. You do not need every step spelled out, and you do not wait for the same request twice. You know when to act independently and when to ask a smart question.

An interest in politics, public affairs, advocacy or campaigns is a plus, as is experience in an agency or consultancy. Neither is a prerequisite if you bring the judgment, curiosity, and a positive attitude.

The practical details

Reports to: CEO.

Location: 71 Bank Street, downtown Ottawa. In-office Tuesday through Thursday, with an occasional fourth day when needed.

Hours: Monday to Friday, with core hours of 9:00 a.m. to 5:00 p.m. and occasional early starts, late finishes or quick turnarounds.

Employment: full-time, permanent; start as soon as possible. No regular travel outside Ottawa.

What we offer

Base salary of $80,000–$90,000, depending on experience, plus eligibility for an annual discretionary performance bonus targeted at 10% of base salary, based on individual and firm results.

Group health and dental coverage following a three-month probation period.

15 vacation days, 10 paid sick days, and an office closure over the December holidays.

How to apply

Send your résumé and a short note - not a formal cover letter - to effie@tsergas.ca with “Executive Assistant + Office Manager” in the subject line.

In your note, tell us about a time you were given an incomplete or ambiguous assignment and took it forward. What were you asked to do, what did you do first, and how did it turn out?

We will review applications as they arrive and move quickly for the right person.

A few important things

This is an existing vacancy. We do not use artificial intelligence to screen, assess or select applicants. spark* welcomes applications from everyone and will provide accommodation at any stage of the hiring process on request. Everyone we interview will hear back from us with an outcome.

Apply on LinkedIn About employer

More about this job

Responsibilities

Manage the CEO’s calendar, inbox, meetings, travel, correspondence, expenses, and follow-ups, while providing discreet support to the CEO and leadership team. Own daily office operations, coordinate vendors and facilities, support team events and hospitality, and assist with practical HR administration.

Requirements

At least two years of relevant experience in executive support, office management, or administration is required, ideally in a busy client-service environment. Candidates should communicate excellently in English, handle sensitive information with discretion, stay organized and calm as priorities change, take initiative, and be comfortable with workplace technology and learning about AI.

Skills

Executive Support
Calendar Management
Inbox Management
Meeting Preparation
Travel Coordination
Office Management
Vendor Management
Event Coordination
Human Resources Administration
Written Communication
Verbal Communication
Organization
Adaptability
Discretion
Problem-Solving
Attention to Detail

Benefits

Annual Discretionary Performance Bonus
Group Health Coverage
Dental Coverage
Paid Vacation
Paid Sick Leave
Office Closure Over December Holidays

Visa sponsorship

Not detected in the job text

Hiring contact email

effie@tsergas.ca

Keywords

Executive Assistant
Office Management
Executive Support
Calendar Management
Inbox Management
Meeting Agendas
Briefing Notes
Travel Coordination
Expense Management
Vendor Management
Building Management
Video Conferencing
Facilities Maintenance
Mail Management
Event Coordination
Catering
Human Resources Administration
Recruitment
Onboarding
Offboarding
Workplace Technology
Artificial Intelligence
Public Affairs
Public Relations
Communications
Client Service
Ottawa

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Work requirements

Jobs in Canada