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Added 7 mins ago
S&
Retail Operations Coordinator
Silk & Snow
Toronto, ON
- Full-time
…deliver a best-in-class retail experience. We’re hiring a Retail Operations Coordinator to support the day-to-day operational success of our growing store network. You’re someone who…
Added 23 mins ago
IH
Patient Care Coordinator | Emergency
Interior Health Authority
Castlegar, BC
- Full-time
The PCC is responsible for the coordination of day to day operations and quality patient care within a designated clinical area(s). This position supports the seamless movement of patients…
Added 23 mins ago
Brampton- Maintenance Coordinator
Human Resources
Brampton, ON
The Maintenance Coordinator is responsible for coordinating and supporting maintenance operations across multiple locations within a district. This role schedules and tracks preventative…
Added 52 mins ago
WC
Coordinator, Mailroom
Walmart Canada
Mississauga, ON
- Full-time
Added 52 mins ago
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ECD - Project Engineer - Travel Projects
Kiewit
Oakville, ON
- Full-time
As a Project Engineer, you will be responsible for the administrative and technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong…
Added 52 mins ago
K
ECD - Project Engineer - Travel Projects
Kiewit
Toronto, ON
- Full-time
As a Project Engineer, you will be responsible for the administrative and technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong…
Added 52 mins ago
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ECD - Project Engineer - Travel Projects
Kiewit
Halifax, NS
- Full-time
As a Project Engineer, you will be responsible for the administrative and technical aspects of constructing a project, managing a team of field and cost engineers. Do you have strong…
Added 52 mins ago
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Client Services Coordinator (Full-Time)
Oxford Learning Centres Inc.
Halifax, NS
- Full-time
…are quite the same. This position combines client services, administrative coordination, daily centre operations and some teaching, with the opportunity to develop into a Centre Manager…
Added 52 mins ago
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Program Coordinator
Oxford Learning Centres Inc.
Ottawa, ON
- Full-time
As the Program Coordinator you participate in the centre's operations, including working with multiple people from centre staff to teachers, to parents, and of course, the students! You…
Added 1 hour ago
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Shipping and Receiving Coordinator – Dartmouth - Administrative
Mackay Communications, Inc.
Dartmouth, NS
- Full-time
Shipping and Receiving Coordinator – Dartmouth
Added 1 hour ago
EI
Site Security Coordinator
EBC Inc.
Ottawa, ON
- Full-time
The Site Security Coordinator supports the organization’s physical and operational security programs by coordinating daily administrative security activities, ensuring compliance with…
Added 1 hour ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 1 hour ago
Promo Scheduling Assistant, FAST Channels (1-Year Contract)
Blue Ant Media Inc.
Toronto, ON
This role will work closely with the Senior Promo Scheduling Coordinator and is a hybrid position requiring in-office attendance at our head office in Toronto for a minimum of three (3)…
Added 1 hour ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 2 hours ago
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Fleet Equipment Coordinator
Nuna Group of Companies
Edmonton, AB
- Other
The Nuna Group of Companies is now accepting resumes for a Fleet Equipment Coordinator. Reporting to the Corporate Fleet Manager, the Fleet Equipment Coordinator will be accountable for…
Added 2 hours ago
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Administrative Coordinator, Staffing Office Resource Team
Providence Healthcare
Toronto, ON
- Temporary
…designated areas of Providence Healthcare. Staffing Office Administrative Coordinators collaborate closely with various members of the healthcare team - such as Patient Care Managers,…
Added 2 hours ago
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Administrative Coordinator
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Mississauga, ON
- Full-time
The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments,…
Added 2 hours ago
IS
Office Operations & Admin
Intelica Solutions Inc.
Calgary, AB
- Full-time
We are seeking a warm, dependable, and highly organized Office Operations & Admin to support the smooth day-to-day functioning of our business across two offices. This is an office-first…
Added 2 hours ago
H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
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Maintenance Assistant
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Brampton, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added 2 hours ago
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Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
Reporting to the Director, Planning and Operations of the Faculty of Engineering and Applied Science (FEAS), the Special Projects Coordinator will oversee the communications and marketing…
Added 2 hours ago
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Visitor Services & Communications Coordinator
Canmore Museum
Canmore, AB
- Full-time
The Visitor Experience & Communications Coordinator at the Canmore Museum is responsible for shaping the visitor experience, focusing on creating a variety of content for social media and…
Added 2 hours ago
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Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
The incumbent reports directly to the RIH Site Coordinator (UG/PG) and takes direction form the FP PGME Site Coordinator regarding FP PGME deliverables. The incumbent, works closely with…
Added 2 hours ago
AC
Senior Purchasing And Procurement Coordinator
Aston Carter
Burlington, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Senior Purchasing and Procurement Coordinator oversees end-to-end procurement activities for materials, services, equipment, and capital purchases across multiple Ontario sites. This…
Added 2 hours ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…

Spark Power ⚡

Proposal Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. This role is an integral part of the Commercial Development and Proposals team, helping ensure customer-facing submissions and internal governance processes are accurate, organized, compliant, and completed on time.

If you thrive in a deadline-driven environment, are a collaborative team player who is willing to jump in and support where needed, and take pride in producing accurate, polished work and seeing tasks through to completion - this opportunity is for you.

What will you do as the Proposal Coordinator?

Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders.
Monitor the general opportunity inbox daily, reviewing and triaging new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other communications related to active pursuits. Distribute information promptly to the appropriate internal stakeholders and ensure time-sensitive requirements are actioned.
Manage and maintain company profiles and accounts within public tendering, customer prequalification, and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld, Avetta, including ensuring opportunity notifications are appropriately directed to the general opportunity inbox. Track requirements, outstanding information, renewals, and submission deadlines to ensure accurate and timely completion.
Administer Spark Power's Opportunity Governance processes in accordance with established procedures and Delegation of Authority requirements.
Coordinate Go/No-Go and Proposal/Quote Review meetings, including identifying required participants and approval levels, scheduling meetings, and preparing required documentation.
Track governance decisions, approvals, action items, and outstanding requirements through completion.
Maintain accurate governance records and supporting documentation within CRM and established company systems.
Proactively follow up with stakeholders and escalate outstanding requirements when necessary to keep reviews and approvals on schedule.
Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred.
Support Proposal Development and Submissions
Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with the development and coordination of proposals, RFQs, RFPs, and other customer submissions.
Assist with gathering and organizing required proposal information, supporting documentation, and contributor inputs.
Draft and update non-technical content such as project experience, team resumes, and corporate qualifications.
Format proposal and prequalification documents to ensure professional presentation and alignment with company standards.
Review documents for completeness, accuracy, consistency, responsiveness, and compliance prior to submission.
Support final document production and electronic submissions through public and private bidding portals.
Maintain Proposal Content and Resources
Maintain approved proposal content, project experience, resumes, templates, and other frequently requested information within SharePoint and Microsoft Teams.
Maintain document integrity and version control to ensure current, approved information is used in customer-facing submissions.
Support the continued standardization and improvement of proposal templates, tools, trackers, and processes.
Maintain organized proposal and prequalification documentation to support efficient retrieval and reuse of information.
Support Commercial Development Administration
Maintain proposal, prequalification, governance, and opportunity information within established trackers, CRM, and other internal systems.
Support reporting and administrative activities for the Commercial Development and Proposals team.
Manage multiple concurrent assignments and deadlines, proactively communicating priorities, risks, or required support.
Perform other administrative and coordination duties as required to support the effective operation of the Commercial Development and Proposals function.

Spark Power Employee Benefits And Perks

Diverse customer base-including: industrial, commercial and institutional
Competitive wages
Excellent benefits package with flexible options and wellness spending accounts
RRSP
Hands-on and supportive leadership team
Continuous training and skills improvement including Spark U and external training
Employee referral bonus program
Corporate discounts (hotels, travel, insurance, retail..)
…much more

Do you have the Spark? Here’s what we’re looking for:

2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services.
Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines.
High attention to detail and a demonstrated commitment to accuracy and quality.
Strong follow-through and accountability for assigned tasks and deadlines.
Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required.
Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization.
Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills.
Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset.
Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset.
Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control.

Who is Spark Power?

Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers’ Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers’ operations up and running today and better equipped for tomorrow.

Spark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

#sparkyourcareerHP

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More about this job

Responsibilities

Coordinate prequalification submissions, bid communications, governance reviews, and proposal development for utility and industrial electrical projects. Maintain proposal content and records, support compliant and timely customer submissions, and administer related trackers, portals, and commercial development processes.

Requirements

The role seeks 2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably in construction, engineering, utilities, or professional services. Candidates should have strong organizational, communication, and follow-through skills, proficiency with Microsoft Office, Teams, SharePoint, and Adobe Acrobat, and ideally experience with tender portals and customer submissions.

Skills

Proposal Coordination
Prequalification Submissions
Opportunity Governance
Bid and Tender Management
Project Coordination
Document Formatting
Microsoft Office
Microsoft Word
Microsoft Teams
SharePoint
Adobe Acrobat
CRM Administration
Deadline Management
Stakeholder Coordination
Document Control and Version Management
Written and Verbal Communication

Benefits

Competitive Wages
Flexible Benefits Package
Wellness Spending Accounts
RRSP
Supportive Leadership
Continuous Training and Skills Improvement
Employee Referral Bonus Program
Corporate Discounts

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Prequalification
RFQ
RFP
Public Tendering
Bid Opportunities
Opportunity Governance
Go/No-Go Reviews
Proposal and Quote Reviews
Delegation of Authority
Ariba
Merx
Bids&Tenders
ISNetworld
Avetta
Microsoft Office
Microsoft Word
Microsoft Teams
SharePoint
Adobe Acrobat
CRM
Document Version Control
Proposal Templates
Electrical Projects
Utilities
Construction
Engineering
Commercial Development
Stakeholder Coordination
AI and Digital Tools

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