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Added 2 hours ago
LH
CCM-Care Coordinator Manager - Multiple Future Opportunities
Lifemark Health Group
Thorold, ON
- $18.42 to $27.02 CAD / hour
- Full-time
Are you passionate and dedicated to making a positive impact on people’s health and wellness? Do you thrive on having the satisfaction of being on a driven team of industry experts and…
Added 2 hours ago
E
Administrative Coordinator - Government
evertz.io
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 3 hours ago
CE
Organizational Lead - Communications
Compass Early Learning and Care
Peterborough, ON · Administration office
- Full-time
Organizational Lead - CommunicationsCompass ELC Location: Administration Office – Peterborough, Ontario
Added 3 hours ago
CE
Maintenance Data Analyst
Cenovus Energy
Edson, AB
- Full-time
Reporting to the Senior Coordinator, Edson Maintenance, the Maintenance Data Analyst plays a key role in supporting safe, reliable and efficient Production Operations by ensuring the…
Added 3 hours ago
Client Service Coordinator
Bayshore
Burnaby, BC
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Service Coordinator, where you will serve as a vital link between patients, families, nursing…
Added 4 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 4 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 4 hours ago
AC
Events Coordinator
Aramark Canada
Ottawa, ON
- Full-time
College diploma in Hospitality, Event Management, Business Administration, or a related field is preferred; an equivalent combination of education and relevant experience will be considered.
Added 4 hours ago
CO
RCMP Community Engagement
City of Cranbrook
Cranbrook, BC
- Full-time
The Crime Prevention / Community Programs Coordinator will be responsible for working within established guidelines to lead, direct, develop, promote, coordinate and evaluate detachment…
Added 4 hours ago
SM
Gift Processing & Administration Coordinator
St. Michael's Hospital
Toronto, ON
- Full-time
The Coordinator, Gift Processing and Administration provides essential operational and administrative support to the Finance and Gift Processing team, contributing to the accurate, timely,…
Added 4 hours ago
A
Sales Administrative Assistant/Receptionist- Rose City Ford
AutoCanada
Windsor, ON
- $41,000 to $45,000 CAD / year
- Other
In this position, the Sales Admin Coordinator/Receptionist will be responsible for assisting the sales managers with day-to-day administrative duties. In addition, this position will be the…
Added 4 hours ago
HR
Event Sales Coordinator
Hyatt Regency
Toronto, ON
- Full-time
We are seeking an organized, detail-oriented, and customer-focused Event Sales Coordinator to join our Events team. This role supports the successful sales, planning, coordination, and…
Added 4 hours ago
UO
Research Project Coordinator - Equity in Emergency Care
University of Alberta
Edmonton, AB
- Full-time
The Department of Emergency Medicine is seeking a Research Project Coordinator (RPC) to coordinate and administer research study associated activities. This person will work with the…
Added 5 hours ago
FO
Coordinator, Managing Director’s Office
Federation of Canadian Municipalities
Ottawa, ON · Hybrid - Ottawa
- Full-time
Reporting to the Strategic Management Partner, the Coordinator, Managing Director's Office & Low Carbon Cities Canada provides coordination support to the Managing Director’s Office (MDO)…
Added 5 hours ago
DC
Coordinator, Construction Services (Electrical)
Defence Construction Canada
Happy Valley-Goose Bay, NL
- Full-time
The Coordinator, Construction Services, manages and administers medium-complexity construction, professional services and service contracts during construction to ensure compliance with…
Added 5 hours ago
AH
Customer Service & Administrative Coordinator
Axxel HR
Montreal, QC
- Full-time
Assist with general office administration and organizational tasks.
Added 5 hours ago
E
Administrative Coordinator - Government
Evertz
Burlington, ON
- Full-time
The Administrative Coordinator role provides support to the sales and business development teams by managing schedules, meetings, documentation, and follow-up for government sales…
Added 5 hours ago
RI
Project Coordinator & Workforce Administrator - Financial Services
Rose International
Mississauga, ON
- Full-time
The role oversees headcount analytics, recruitment tracking, resource onboarding and offboarding, executive presentations, meeting coordination, internal communications, team engagement,…
Added 5 hours ago
E
RFP Coordinator
Evertz
Burlington, ON
- Full-time
As an RFP Coordinator, you will lead the end-to-end response process for Requests for Proposals (RFPs), ensuring submissions are accurate, compliant, and delivered on time. This role…
Added 5 hours ago
CE
Operations Technician / Administrative Coordinator
Canadian Energy Insight Inc.
Calgary, AB
- Full-time
This is a diverse role combining oil and gas regulatory and technical responsibilities with office administration and operational support.
Added 5 hours ago
WO
Organizational Development Coordinator
William Osler Health System
Brampton, ON
- Contract
Reporting to the Manager, Organizational Development, the Organizational Development Coordinator is the first level point-of-contact in Organizational Development, receiving a variety of…
Added 5 hours ago
TU
Academic and Student Programs Coordinator
The University of British Columbia
Kelowna, BC
- $5,519 to $6,326 CAD / month
- Full-time
The Academic & Student Programs Coordinator reports to the Manager, Administration and works closely with faculty members, academic leaders, students, and administrative colleagues across…
Added 5 hours ago
D
Project Coordinator (Workforce & Operations)
Dexian
ON · Ontario, Canada
- $30 to $40 CAD / hour
- Contract
The client is looking for a highly organized Project Coordinator/Group Administrator with 4+ years of experience to manage department operations, workforce reporting, leadership support,…
Added 5 hours ago
SC
Human Resources Coordinator
Silgan Containers
Montreal, QC · Lachine Quebec-SP
- Full-time
The HR Coordinator assists with the day-to-day human resources and administrative duties associated with the plant. The HR Coordinator manages the administration of the HR policies,…
Added 6 hours ago
TF
Project Coordinator, Contract Administration
Turner Fleischer
Toronto, ON
- Full-time
As a Project Coordinator within the Contract Administration (CA) Department, you will have the opportunity to make a meaningful impact during the construction phase of a project.…

Spark Power ⚡

Proposal Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 25, 2026
Posting language: English
Posted: Oct 26, 2026

Original job description

Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. This role is an integral part of the Commercial Development and Proposals team, helping ensure customer-facing submissions and internal governance processes are accurate, organized, compliant, and completed on time.

If you thrive in a deadline-driven environment, are a collaborative team player who is willing to jump in and support where needed, and take pride in producing accurate, polished work and seeing tasks through to completion - this opportunity is for you.

What will you do as the Proposal Coordinator?

Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders.
Monitor the general opportunity inbox daily, reviewing and triaging new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other communications related to active pursuits. Distribute information promptly to the appropriate internal stakeholders and ensure time-sensitive requirements are actioned.
Manage and maintain company profiles and accounts within public tendering, customer prequalification, and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld, Avetta, including ensuring opportunity notifications are appropriately directed to the general opportunity inbox. Track requirements, outstanding information, renewals, and submission deadlines to ensure accurate and timely completion.
Administer Spark Power's Opportunity Governance processes in accordance with established procedures and Delegation of Authority requirements.
Coordinate Go/No-Go and Proposal/Quote Review meetings, including identifying required participants and approval levels, scheduling meetings, and preparing required documentation.
Track governance decisions, approvals, action items, and outstanding requirements through completion.
Maintain accurate governance records and supporting documentation within CRM and established company systems.
Proactively follow up with stakeholders and escalate outstanding requirements when necessary to keep reviews and approvals on schedule.
Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred.
Support Proposal Development and Submissions
Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with the development and coordination of proposals, RFQs, RFPs, and other customer submissions.
Assist with gathering and organizing required proposal information, supporting documentation, and contributor inputs.
Draft and update non-technical content such as project experience, team resumes, and corporate qualifications.
Format proposal and prequalification documents to ensure professional presentation and alignment with company standards.
Review documents for completeness, accuracy, consistency, responsiveness, and compliance prior to submission.
Support final document production and electronic submissions through public and private bidding portals.
Maintain Proposal Content and Resources
Maintain approved proposal content, project experience, resumes, templates, and other frequently requested information within SharePoint and Microsoft Teams.
Maintain document integrity and version control to ensure current, approved information is used in customer-facing submissions.
Support the continued standardization and improvement of proposal templates, tools, trackers, and processes.
Maintain organized proposal and prequalification documentation to support efficient retrieval and reuse of information.
Support Commercial Development Administration
Maintain proposal, prequalification, governance, and opportunity information within established trackers, CRM, and other internal systems.
Support reporting and administrative activities for the Commercial Development and Proposals team.
Manage multiple concurrent assignments and deadlines, proactively communicating priorities, risks, or required support.
Perform other administrative and coordination duties as required to support the effective operation of the Commercial Development and Proposals function.

Spark Power Employee Benefits And Perks

Diverse customer base-including: industrial, commercial and institutional
Competitive wages
Excellent benefits package with flexible options and wellness spending accounts
RRSP
Hands-on and supportive leadership team
Continuous training and skills improvement including Spark U and external training
Employee referral bonus program
Corporate discounts (hotels, travel, insurance, retail..)
…much more

Do you have the Spark? Here’s what we’re looking for:

2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services.
Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines.
High attention to detail and a demonstrated commitment to accuracy and quality.
Strong follow-through and accountability for assigned tasks and deadlines.
Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required.
Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization.
Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills.
Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset.
Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset.
Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control.

Who is Spark Power?

Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers’ Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers’ operations up and running today and better equipped for tomorrow.

Spark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

#sparkyourcareerHP

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More about this job

Responsibilities

Coordinate prequalification submissions, bid communications, governance reviews, and proposal development for utility and industrial electrical projects. Maintain proposal content and records, support compliant and timely customer submissions, and administer related trackers, portals, and commercial development processes.

Requirements

The role seeks 2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably in construction, engineering, utilities, or professional services. Candidates should have strong organizational, communication, and follow-through skills, proficiency with Microsoft Office, Teams, SharePoint, and Adobe Acrobat, and ideally experience with tender portals and customer submissions.

Skills

Proposal Coordination
Prequalification Submissions
Opportunity Governance
Bid and Tender Management
Project Coordination
Document Formatting
Microsoft Office
Microsoft Word
Microsoft Teams
SharePoint
Adobe Acrobat
CRM Administration
Deadline Management
Stakeholder Coordination
Document Control and Version Management
Written and Verbal Communication

Benefits

Competitive Wages
Flexible Benefits Package
Wellness Spending Accounts
RRSP
Supportive Leadership
Continuous Training and Skills Improvement
Employee Referral Bonus Program
Corporate Discounts

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordination
Prequalification
RFQ
RFP
Public Tendering
Bid Opportunities
Opportunity Governance
Go/No-Go Reviews
Proposal and Quote Reviews
Delegation of Authority
Ariba
Merx
Bids&Tenders
ISNetworld
Avetta
Microsoft Office
Microsoft Word
Microsoft Teams
SharePoint
Adobe Acrobat
CRM
Document Version Control
Proposal Templates
Electrical Projects
Utilities
Construction
Engineering
Commercial Development
Stakeholder Coordination
AI and Digital Tools

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