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Added 1 hour ago
SS
Paid Media Coordinator
Sky Systems, Inc. (SkySys)
Canada
- Full-time
We are seeking a highly motivated and organized Paid Media Coordinator to support the growth of AMER paid media and direct response activities.
Added 11 hours ago
A
Coordonnateur Génie Industriel
Actalent
Mirabel, QC
- $45 to $60 CAD / hour
- Contract
Job Title: Industrial Engineering Coordinator
Added 13 hours ago
K
Partner Administrative Assistant, Indirect Tax
KPMG
ON · Toronto, Ontario
- Full-time
Assist in the proposal process as required, working with the proposal team and proposal coordinator.
Added 15 hours ago
EG
Event Producer - Hybrid (Project-Based)
Encore Global
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 16 hours ago
SP
Proposal Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 16 hours ago
SP
Proposal Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification…
Added 16 hours ago
L
Design Build Coordinator
Ledcor
Vancouver, BC
- Full-time
…Building Construction team in Vancouver, BC, as a Design-Build Coordinator and help support the delivery of complex Design-Build…
Added 18 hours ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 23 hours ago
Shafts & Headframes Package Coordinator
JDS Energy & Mining
Saskatoon, SK
The Package Coordinator for Shafts & Headframes will support the full project package lifecycle including scope development, request for proposal (RFP), proposal evaluation, recommendation…
Added 23 hours ago
UO
Associate Director, Facilities Planning
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
- $10,459.67 to $15,675.58 CAD / month
- Full-time
Is a key contributor and resource to the university's senior academic, administrative, and research leadership and coordinator of multi-year facility planning strategies;
Added 1 day ago
TU
Associate Director, Facilities Planning
The University of British Columbia
Kelowna, BC
- $10,459.67 to $15,675.58 CAD / month
- Full-time
Is a key contributor and resource to the university's senior academic, administrative, and research leadership and coordinator of multi-year facility planning strategies;
Added 1 day ago
FI
Technology Evaluation and Portfolio Analyst
Fuel Innovation Fund
AB · Alberta, Canada
- Full-time
…and working alongside the Technology Evaluation and Portfolio Coordinator and the Compliance Fund Director, this position provides analytical and program-delivery support to the Technology…
Added 1 day ago
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Business/Admin Coordinator
EXP
Brampton, ON
- Full-time
Prepare and review proposals, standing offer agreements, and draft proposal documents associated forms, submission etc.
Added 1 day ago
Bid Coordinator
Lyft
Montreal, QC
The Bid Coordinator is the organizational backbone of the bid team. Working alongside Bid Managers and Bid Specialists, this role makes sure every bid runs to a rigorous, well-managed…
Added 1 day ago
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Sales Coordinator
Greatario
Woodstock, ON
- Full-time
As our Sales Coordinator, you'll work directly alongside a Regional Market Manager, playing an integral role in developing opportunities, coordinating technical solutions, and moving…
Added 2 days ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
A marketing coordinator who edits your prospect videos
Added 2 days ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 3 days ago
W
Project Coordinator
WalterFedy
AB · Edmonton, AB
- Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 3 days ago
DW
Coordinator, Business Development
Davies Ward Phillips & Vineberg LLP
Toronto, ON
- Full-time
The Business Development Coordinator is the core support role within the firm’s Business Development team, providing day-to-day administrative and coordination support for all business…
Added 3 days ago
Manufacturing Project Coordinator
BWXT
Peterborough, ON
We are looking for a Manufacturing Project Coordinator for our Peterborough, Ontario site.
Added 3 days ago
Project Controls Coordinator
Aecon
Toronto, ON
Reporting to the Project Controls Manager, the Project Controls Coordinator will be responsible for providing project controls support to ongoing projects and supporting the project…
Added 3 days ago
TH
Coordinator, Philanthropy
Trillium Health Partners
Mississauga, ON
- Full-time
The Coordinator, Philanthropy will report to the Manager, Philanthropy and provide administrative, stewardship, research and project coordination support to the Philanthropy team. This role…
Added 3 days ago
B&
Procurement Coordinator
Black & McDonald Limited
Markham, ON
- Full-time
…America. Reporting to the Category Manager, the Procurement Coordinator supports key procurement activities, including sourcing, supplier relations, data analysis and maintenance, and…
Added 3 days ago
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Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Support marketing, business development and proposal activities for the Ottawa studio and broader practice groups.
Added 4 days ago
IC
Construction Estimating & Tender Coordinator
Iris Construction Management Inc.
Winnipeg, MB
- $45,000 to $58,000 CAD / year
- Full-time
IRIS Construction Management is seeking a Construction Estimating & Tender Coordinator to support public tenders, proposals, cost estimates, and subcontractor procurement.

Spark Power

Proposal Coordinator

AB, Canada
Edmonton, AB, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

Spark Power, a trusted partner in energy in North America, is seeking a highly organized and detail-oriented Proposal Coordinator to support proposal development, prequalification submissions, and commercial processes for utility and industrial electrical projects across North America. This role is an integral part of the Commercial Development and Proposals team, helping ensure customer-facing submissions and internal governance processes are accurate, organized, compliant, and completed on time.

If you thrive in a deadline-driven environment, are a collaborative team player who is willing to jump in and support where needed, and take pride in producing accurate, polished work and seeing tasks through to completion - this opportunity is for you.

What will you do as the Proposal Coordinator?

Complete prequalification submissions for new and existing customers, coordinating information from Finance, Legal, Safety, Operations, and other internal stakeholders.
Monitor the general opportunity inbox daily, reviewing and triaging new bid opportunities, public tender portal notifications, addenda, clarifications, amendments, and other communications related to active pursuits. Distribute information promptly to the appropriate internal stakeholders and ensure time-sensitive requirements are actioned.
Manage and maintain company profiles and accounts within public tendering, customer prequalification, and compliance portals such as Ariba, Merx, Bids&Tenders, ISNetworld, Avetta, including ensuring opportunity notifications are appropriately directed to the general opportunity inbox. Track requirements, outstanding information, renewals, and submission deadlines to ensure accurate and timely completion.
Administer Spark Power's Opportunity Governance processes in accordance with established procedures and Delegation of Authority requirements.
Coordinate Go/No-Go and Proposal/Quote Review meetings, including identifying required participants and approval levels, scheduling meetings, and preparing required documentation.
Track governance decisions, approvals, action items, and outstanding requirements through completion.
Maintain accurate governance records and supporting documentation within CRM and established company systems.
Proactively follow up with stakeholders and escalate outstanding requirements when necessary to keep reviews and approvals on schedule.
Post-secondary education in Business Administration, Marketing, Communications, or a related discipline is preferred.
Support Proposal Development and Submissions
Support Proposal Specialists, Pursuit Teams, and Subject Matter Experts with the development and coordination of proposals, RFQs, RFPs, and other customer submissions.
Assist with gathering and organizing required proposal information, supporting documentation, and contributor inputs.
Draft and update non-technical content such as project experience, team resumes, and corporate qualifications.
Format proposal and prequalification documents to ensure professional presentation and alignment with company standards.
Review documents for completeness, accuracy, consistency, responsiveness, and compliance prior to submission.
Support final document production and electronic submissions through public and private bidding portals.
Maintain Proposal Content and Resources
Maintain approved proposal content, project experience, resumes, templates, and other frequently requested information within SharePoint and Microsoft Teams.
Maintain document integrity and version control to ensure current, approved information is used in customer-facing submissions.
Support the continued standardization and improvement of proposal templates, tools, trackers, and processes.
Maintain organized proposal and prequalification documentation to support efficient retrieval and reuse of information.
Support Commercial Development Administration
Maintain proposal, prequalification, governance, and opportunity information within established trackers, CRM, and other internal systems.
Support reporting and administrative activities for the Commercial Development and Proposals team.
Manage multiple concurrent assignments and deadlines, proactively communicating priorities, risks, or required support.
Perform other administrative and coordination duties as required to support the effective operation of the Commercial Development and Proposals function.

Spark Power Employee Benefits and Perks:

Diverse customer base-including: industrial, commercial and institutional
Competitive wages
Excellent benefits package with flexible options and wellness spending accounts
RRSP
Hands-on and supportive leadership team
Continuous training and skills improvement including Spark U and external training
Employee referral bonus program
Corporate discounts (hotels, travel, insurance, retail..)
…much more

Do you have the Spark? Here’s what we’re looking for:

2–4 years of experience in proposal coordination, project coordination, marketing, business administration, or a similar support role, preferably within construction, engineering, utilities, or professional services.
Strong organizational and time-management skills with the ability to manage multiple assignments and competing deadlines.
High attention to detail and a demonstrated commitment to accuracy and quality.
Strong follow-through and accountability for assigned tasks and deadlines.
Sound problem-solving skills, including the ability to identify issues, determine appropriate next steps, and escalate when required.
Strong written and verbal communication skills and the ability to work effectively with stakeholders across different functions and levels of the organization.
Strong proficiency in Microsoft Office Suite, Microsoft Teams, SharePoint, and Adobe Acrobat, with intermediate or better Microsoft Word formatting skills.
Experience with public tendering and/or customer compliance portals such as Merx, Bids and Tenders, Ariba, ISNetworld, Avetta, or similar systems is an asset.
Experience supporting proposals, RFQs, RFPs, prequalification's, or other deadline-driven customer submissions is an asset.
Ability to appropriately leverage AI and digital tools to support productivity while applying independent judgement, critical thinking, and quality control.

Who is Spark Power?

Spark Power is the leading independent provider of end-to-end electrical services and operations and maintenance services to the industrial, utility, and renewable asset markets in North America. We work to earn the right to be our customers’ Trusted Partner in Power™. Our highly skilled and dedicated people, located in the communities we serve, combined with our knowledge of the power industry, technology expertise, and commitment to safety, ensures we deliver the right solutions that keep our customers’ operations up and running today and better equipped for tomorrow.

Spark Power welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

#sparkyourcareerHP

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More about this job

Responsibilities

The Proposal Coordinator will manage prequalification submissions, monitor bid opportunities, and coordinate internal governance processes for electrical projects. They will also support the development of proposals and RFPs by drafting content, formatting documents, and maintaining proposal resources.

Requirements

Candidates should have 2–4 years of experience in proposal or project coordination, preferably within the construction, engineering, or utility sectors. Proficiency in Microsoft Office, SharePoint, and experience with tendering portals is required, along with strong organizational and communication skills.

Skills

Proposal coordination
Project coordination
Technical writing
Document formatting
Time management
Attention to detail
Microsoft Office Suite
Microsoft Teams
SharePoint
Adobe Acrobat
Public tendering
CRM management
Stakeholder management
Compliance monitoring
Problem-solving
Communication

Benefits

Competitive wages
Flexible benefits package
Wellness spending accounts
RRSP
Training and skills improvement
Employee referral bonus program
Corporate discounts

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Commercial Development
RFQs
RFPs
Prequalification
Ariba
Merx
Bids&Tenders
ISNetworld
Avetta
CRM
Governance
Delegation of Authority
Electrical Projects
Utility
Industrial
Project Experience
Version Control
Compliance
Tendering
Business Administration
Marketing
Communications
Technical Writing
Document Production

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