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WT
Fundraising Intern – Recent Graduate
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- Full-time
Watermark Theatre is located in North Rustico, PEI and operates a 100 seat theatre year round. The theatre is going into its 18th year producing the finest professional theatre in PEI.
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Spartan Controls Ltd.

Co-op/Intern Business/Commerce Student - Proposal Coordinator (May 2027)

Calgary, AB, T2A 7V2, Canada

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Job details

Apply by: Dec 14, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

Spartan Controls is an employee-owned company and leading provider of industrial automation, valves, measurement, control solutions and data management, for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.

Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes. By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.

Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career. Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.

Summary

We are recruiting for a Proposal Coordinator Co-Op/Intern (12 months minimum) for our Valve, Actuation & Measurement team, based in Calgary. Reporting to the Manager, you will coordinate and develop customer proposals, support commercial reviews, and contract discussions and work closely with Sales, Legal and Finance to develop competitive, customer-focused proposals.

Work Term: 12-16 months, starting May, 2027

Role and Responsibilities

Serve as the central point of contact for proposal activities involving Account Managers, Application Specialists, Legal, Finance, Document Coordinators and Customers
Partner with the quoting team to understand project requirements, scope, commercial considerations, and execution needs
Acknowledge, track, and prioritize Requests for Quote (RFQs)
Maintain effective communication with customers and internal stakeholders
Review of customer RFQs, commercial requirements and Terms & Conditions
Coordinate and lead project and bid kickoff meetings, internally and externally
Participate in customer and internal meetings with confidence and professionalism
Lead communication and collaboration efforts for multi-business-unit pursuits
Facilitate commercial negotiations with customers to achieve mutually beneficial outcomes while protecting Spartan's business interests
Coordinate with Sales, Legal and Finance to support commercial negotiations while maintaining a Customer First approach
Prepare and submit proposals, ensuring compliance with RFQ requirements and evaluation criteria
Review and hand off Purchase Orders (POs) to the execution team in a timely manner.
Prioritize and manage multiple deadlines and competing priorities
Develop product, technical and documentation knowledge as it relates to the role

Qualifications and Skills

Enrolled in a post-secondary program in Bachelor of Business Administration (BBA) or Bachelor of Commerce (BComm)
Will have completed 2 or 3 years of study by start of work term
Concentration in Risk Management, Supply Chain Management, Entrepreneurship & Innovation, and Business Analytics an asset
Strong business writing skills, with the ability to develop professional customer-facing documents
Understanding of basic legal terminology, contracts, commercial risk, and negotiations
Excellent organizational, time management and project coordination skills
Strong interpersonal and communication skills
Demonstrated customer service mindset and ability to build positive working relationships.
Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Ability to exercise initiative, sound judgment, discretion and confidentiality
Detail-oriented with strong analytical and problem-solving abilities
Comfortable working in a fast-paced environment with multiple priorities and strict deadlines.
Initiative-taking with a keen sense of ownership and accountability
Entrepreneurial work ethic

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.

Close Date: December 13, 2026 (11:59 pm MT)

Requisition ID: 1942

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More about this job

Responsibilities

The Proposal Coordinator will manage the end-to-end proposal process, including coordinating with internal stakeholders and customers to develop competitive bids. They are responsible for facilitating commercial negotiations, ensuring compliance with RFQ requirements, and managing the transition of finalized purchase orders to the execution team.

Requirements

Candidates must be currently enrolled in a Bachelor of Business Administration or Bachelor of Commerce program with 2-3 years of study completed. Strong business writing, organizational skills, and an understanding of commercial contracts and risk management are required.

Skills

Proposal coordination
Business writing
Contract negotiation
Project management
Commercial risk assessment
Microsoft Office
Analytical skills
Problem-solving
Time management
Interpersonal skills
Customer service
Communication
Attention to detail
Organizational skills
Stakeholder management

Benefits

Employee ownership model

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Industrial Automation
Valves
Measurement
Control Solutions
Data Management
Sales
Legal
Finance
RFQ
Commercial Reviews
Contract Discussions
Risk Management
Supply Chain Management
Entrepreneurship
Business Analytics
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Teams
Project Coordination
Bid Management
Customer Outcomes
Process Industries
Purchase Orders

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