Project Coordinator

Spartan Controls is an employee-owned company and leading provider of industrial automation, valves, measurement, control solutions and data management, for process industries in Western Canada and beyond. We are dedicated to providing exceptional sales, support and service experiences for our diverse customer base in industries such as mining, power, oil & gas, municipal, pulp & paper, and chemical.

Spartan is committed to creating a sustainable modern world with innovative automation. Our focus is Customer Outcomes. By leveraging applied automation we assist customers improving their Safety, Reliability, Operations and Productivity.

Our employee ownership model creates a unique culture of community, creativity, entrepreneurship, and a place to build your career. Spartan Controls provides an environment that not only encourages you to do your best, but also empowers you to do what it takes to create a solution, address a need, or respond to an issue.

Summary

We are currently seeking a Project Coordinator for our Valves, Actuation & Measurement team, in Calgary. Reporting to the Manager, Coordinators, you will be responsible for processing customer purchase orders from receipt to delivery, procuring material through both internal and external channels, order status reporting, shipment coordination and ultimately ensuring an exceptional customer experience throughout the process. This is a great opportunity for anyone looking for a career in a dynamic, customer-centric, technical sales organization.

Role and Responsibilities

• Order management, including SAP data entry
• Accountable for the successful execution and delivery of orders, including urgent and high priority
• Process and acknowledge customer purchase orders in a timely manner with a high degree of accuracy and attention to detail
• Procurement responsibilities, including order placement and expediting to ensure on-time delivery
• Coordinate assembly and testing with production planning and technicians; process change orders as needed
• Proactively communicate order status and key updates from order entry through shipment
• Maintain accurate, organized, and up-to-date records
• Build and maintain strong relationships with customers, suppliers, and internal partners
• Support continuous improvement initiatives

Qualifications and Skills

• Post-secondary education and/or equivalent experience in similar role
• Exceptional and extensive communication skills and customer service practices
• Experience working in SAP an asset
• Advanced knowledge and proficiency in MS Office 
• Well-developed organization and administrative skills, detail-oriented, highly accurate
• Practical project management skills including ability to plan, schedule and prioritize tasks
• High degree of initiative, discretion, and integrity
• Logical thinker, ability to make decisions and adapt quickly
• Self-motivated, dependable, and accountable, with the ability to follow through on commitments
• Ability to work independently and as part of a team
• Entrepreneurial work-ethic

Spartan recognizes that there are many ways in which candidates develop knowledge, abilities, and competencies throughout their careers. We encourage applications from candidates with a variety of backgrounds and we do consider qualifications and competencies that are equivalent to those specifically mentioned above.

As part of our recruitment process, successful candidates will be required to pass a pre-employment security background check.

Close Date: Novebmer 15, 2026 (11:59 pm MT)

Requisition ID: 1920

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