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Added 13 mins ago
SM
Storeperson
Stevenson Memorial Hospital
Alliston, ON
- Full-time
College Diploma in Business and/or Logistics and Supply Chain Management preferred
Added 13 mins ago
FB
Assistant Department Manager - Collingwood
Farm Boy Inc.
Collingwood, ON
- $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 13 mins ago
VI
Executive Assistant to the President
Vancouver Island University
Nanaimo, BC
- $82,083 to $93,276 CAD / year
- Full-time
…the community. Reporting to the Office Manager, the Executive Assistant to the President is a key member of the President's leadership team, providing confidential, high-level…
Added 13 mins ago
FB
Assistant Department Manager - GTA East
Farm Boy Inc.
Barrie, ON
- $21.5 CAD / hour
- Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 13 mins ago
IF
Assistant Branch Manager
Investia Financial Services
Vancouver, BC
- Full-time
The Assistant Branch Manager is a full-time, on-site position based in Vancouver B.C. This role works closely with the Branch Manager in supporting the overall operation, development, and…
Added 13 mins ago
PI
Advanced Manufacturing Engineering Assistant
Price Industries
Winnipeg, MB
- Full-time
…(www.priceindustries.com). The founding principles of Price have never changed – business integrity, first-class service, innovation and a commitment to people. Our dependable quality,…
Added 13 mins ago
DT
Assistant Manager I
Dollar Tree Stores
Merritt, BC
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 13 mins ago
RS
SaaS Engineer
Redwood Software
ON
- $120,000 to $137,000 CAD / year
At Redwood, we empower our customers with lights-out automation for their mission-critical business processes. At Redwood, we empower our customers with lights-out automation for their…
Added 30 mins ago
AE
Lead - Full-time
Arc'teryx Equipment
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- $25 to $27.9 CAD / hour
- Full-time
…professionally, and work closely with the Store Manager and Assistant Store Manager in providing coaching on people experience, guest experience, and business needs. You take the…
Added 30 mins ago
DU
Prosthodontist
Dalhousie University
Halifax, NS
- Full-time
…tenure-track or tenure-track Prosthodontist at the rank of Assistant or Associate Professor. Following the search process, the position is available to begin as early as January 2027, or at…
Added 30 mins ago
CO
Administrative Assistant 4 - Street Crime Unit (up to two year term)
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Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 30 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
A community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 30 mins ago
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Medical Laboratory Assistant-Repost
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- Full-time
…health services and supports centralized administrative and business functions for Manitoba health…
Added 30 mins ago
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Head of Department – Medical Biology Laboratory
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Quebec, QC
- Full-time
…integral part of operations, work collaboratively with the two assistant managers, and provide practical support to the teams. The position is primarily daytime. Occasional evening or…
Added 31 mins ago
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Toronto, ON
Act as chaperone/assistant for physical examinations and procedures (e.g., biopsy, pap test), as required
Added 31 mins ago
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Added 31 mins ago
Finishing Systems Engineering Assistant
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Winnipeg, MB
…(www.priceindustries.com). The founding principles of Price have never changed – business integrity, first-class service, innovation and a commitment to people. Our dependable quality,…
Added 31 mins ago
LC
Merchandiser, Hourly Part Time Day
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Toronto, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 31 mins ago
FH
Client Services Assistant, Home Health - Community South Fraser
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- Full-time
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Added 31 mins ago
FG
Laline - Store Manager - Oshawa Centre
Fox Group Canada Inc.
Oshawa, ON
- Full-time
driving revenue and exceeding targets; reviewing and monitoring daily, weekly, monthly business and people results and creating plans in partnership with the Area Manager to achieve targets.
Added 31 mins ago
A
Lead - Full-time
ARC'TERYX
Whistler, BC
- $25 to $27.9 CAD / hour
- Full-time
…professionally, and work closely with the Store Manager and Assistant Store Manager in providing coaching on people experience, guest experience, and business needs. You take the…
Added 31 mins ago
RS
Senior Agentic Technical Writer
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ON
- $100,000 to $120,000 CAD / year
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Added 31 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Calgary, AB
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 31 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Sarnia, ON
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 31 mins ago
SD
Assistant Front Store Manager, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Lasalle, ON
- Part-time
Ensures staffing levels are adequate to effectively operate the business

Specialized Recruiting Group -London, Ontario

Executive Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Our client is looking to add an Executive Assistant to their established team.

Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.

This role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.

Responsibilities:

Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.
Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.

Candidate Requirements

Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
Advanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.

Apply About employer

More about this job

Responsibilities

Provide confidential executive and administrative support to the CEO, including correspondence, scheduling, financial administration, and coordination with internal and external stakeholders. Coordinate company-wide initiatives and operational improvements, support HR processes and vendor relationships, and help align departments and business priorities.

Requirements

Candidates need at least three years of experience in a similar role or senior-level administration, with five to seven years preferred. They should have strong interpersonal, organizational, communication, and prioritization skills, be able to work under pressure, and have advanced Microsoft Office and Google Suite skills; auction software experience is an asset.

Skills

Executive Administration
Scheduling
Correspondence Management
Meeting Coordination
Project Coordination
Stakeholder Communication
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Human Resources Coordination
Policy and Procedure Development
Vendor Relationship Management
Operational Improvement
Confidential Information Handling
Microsoft Office Suite

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Business Partner
CEO Support
Executive Administration
Scheduling
Correspondence
Meeting Coordination
Confidential Documentation
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Financial Recordkeeping
Project Coordination
Company-Wide Initiatives
Operational Improvements
Stakeholder Communication
Human Resources
Disciplinary Procedures
Ontario Employment Standards
Policy Development
Procedure Development
Vendor Relationships
Customer Escalations
Contractual Matters
Microsoft Office Suite
Google Suite
Auction Software

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