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Added 3 mins ago
BP
Communicator - External
Brantford Police Service
Brantford, ON
- Full-time
The Brantford Police Service is currently accepting applications for two (2) full-time communicators.
Added 3 mins ago
Invoicing & Brand Safety Specialist
Viral Nation Inc.
Canada
Added 3 mins ago
PC
Human Resources Specialist
Provincial Credit Union
Charlottetown, PE
- Full-time
Extra Perks: Annual fitness and clothing allowance, reduced employee loan and mortgage rates, and no service fees on banking transactions.
Added 3 mins ago
C
Service Designer
Citi
Mississauga, ON
- Full-time
As a Service Designer, you will connect business strategy to user experience by aligning people, process, technology, and touchpoints across end-to-end experiences to drive efficiency,…
Added 3 mins ago
C
Senior Service Designer
Citi
Mississauga, ON
- Full-time
As a Senior Service Designer, you will connect business strategy to user experience by aligning people, process, technology, and touchpoints across end-to-end experiences to drive…
Added 3 mins ago
MF
Sales Development Representative
Magnet Forensics
Waterloo, ON
- Full-time
Provide friendly and knowledgeable service to prospects on a consistent basis and build strong relationships
Added 3 mins ago
MK
MK Promenades Saint-Bruno - Assistant(E) De Vente Saisonnier€
Michael Kors
Saint-Bruno, QC
- Part-time
Une obsession pour le service client ; une capacité à vendre avec une passion pour le style et l'amour de la mode.
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MK
Sales Supervisor
Michael Kors
Laval, QC
- Full-time
S’assurer que tous les employés offrent à la clientèle un service de la plus haute qualité.
Added 3 mins ago
CG
Equity Research Associate – Metals & Mining
Canaccord Genuity Group Inc.
Toronto, ON
- Full-time
Canaccord Genuity (CG) is a leading independent, full-service financial services firm with a strong presence across wealth management and capital markets. We are built on long-term client…
Added 3 mins ago
MK
Associés des ventes- Temps Partiel Les Galeries de la Capitale
Michael Kors
Quebec, QC
- Part-time
Utiliser des pratiques de vente et de service de haut niveau pour maximiser le rendement et atteindre les cibles de vente.
Added 3 mins ago
MK
MK Galeries de la Capitale - Assistant(E) De Vente Saisonnier€
Michael Kors
Quebec, QC
- Part-time
Une obsession pour le service client ; une capacité à vendre avec une passion pour le style et l'amour de la mode.
Added 3 mins ago
B
Manager, Customer Experience & Transformation
BMO
Toronto, ON · BMOPLACE
- Full-time
Participates in the integration of core process transformation across business/groups to deliver productivity savings and a better customer and employee experience.
Added 3 mins ago
WM
Box Truck Driver
Waste Management, Inc. (WM)
Winnipeg, MB
- Full-time
…customer not having waste ready for pickup, etc. Ensures that employee covering for specific route is aware of any situations outside the norm in order to provide the highest level of…
Added 3 mins ago
NA
Manager - Facilities Management & Development, Engineering and Technical Services
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…including asset inventories, condition assessment data, levels of service, life-cycle models, risk-based renewal forecasts, and deferred maintenance estimates; coordinate with Maintenance…
Added 3 mins ago
PA
Service Concierge (Performance Hyundai)
Performance Auto Group
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- Part-time
…consistently recognized for our commitment to excellence in sales, service and guest…
Added 3 mins ago
SI
Keyholder
SNDL Inc.
Banff, AB · Canmore, AB · Value Buds Canmore Road (Renewal)
- Part-time
…Keyholder, you’ll be the face of our brand, providing exceptional service while helping customers navigate the exciting world of cannabis. This role is ideal for someone who enjoys leading…
Added 3 mins ago
SC
Driver
Staples Canada
Calgary, AB
- Full-time
…schedule and quality standards. Provide outstanding delivery service to customers and accept product returns as required. Delivery vehicle and all necessary equipment provided by…
Added 3 mins ago
AC
Warehouse Merchandise Handler Temporary contract
Ashley Canada
Edmonton, AB
- Part-time
Comprehensive benefits plan, educational assistance program and excellent employee discounts;
Added 3 mins ago
M
Manager, Transaction Operations
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Toronto, ON · Waterloo, ON
- Full-time
Monitor operational KPIs, service levels, and cycle-time performance.
Added 3 mins ago
B
Facility Manager II
BGIS
Toronto, ON
- Full-time
Oversees maintenance and repair activities and performance of internal Technicians and service providers. Ensures work is completed on time, safely and meet quality requirements.
Added 3 mins ago
B
Junior Software Developer, Winter 2027 (Co-op/Internship) - 4 Months
BMO
Toronto, ON · BMOPLACE
- Full-time
…Academy corporate learning platform, and access to various Employee Resource Groups to further develop your network within…
Added 4 mins ago
MM
Oliver Wyman Actuarial - Manager - Life Practice
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Toronto, ON
- Full-time
…exceed their business objectives. Our exceptional client and employee retention exemplify our commitment to relationships built on trust, responsiveness and clear communication. The Life…
Added 4 mins ago
JE
Electrician
Johnson Electric
Stratford, ON · Canada - PM Stratford (General)
- Full-time
Recognition Programs: Programs that recognize and reward employee achievements and contributions.
Added 4 mins ago
TH
Human Resources Manager- Windsor East
The Home Depot
Windsor, ON
- Full-time
Participate in Weekly Business Walks to support and coach leaders in order to enhance selling and service behaviors
Added 4 mins ago
IN
e-Emphasys ERP Techno-Functional Expert
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- Full-time
…its employees. A primary goal of IKO is to promote individual employee's sense of accomplishment and contribution so that employees enjoy their association with IKO. The Company invests in…

Specialized Recruiting Group -London, Ontario

Executive Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Our client is looking to add an Executive Assistant to their established team.

Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.

This role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.

Responsibilities:

Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.
Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.

Candidate Requirements

Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
Advanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.

Apply About employer

More about this job

Responsibilities

Provide confidential executive and administrative support to the CEO, including correspondence, scheduling, financial administration, and coordination with internal and external stakeholders. Coordinate company-wide initiatives and operational improvements, support HR processes and vendor relationships, and help align departments and business priorities.

Requirements

Candidates need at least three years of experience in a similar role or senior-level administration, with five to seven years preferred. They should have strong interpersonal, organizational, communication, and prioritization skills, be able to work under pressure, and have advanced Microsoft Office and Google Suite skills; auction software experience is an asset.

Skills

Executive Administration
Scheduling
Correspondence Management
Meeting Coordination
Project Coordination
Stakeholder Communication
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Human Resources Coordination
Policy and Procedure Development
Vendor Relationship Management
Operational Improvement
Confidential Information Handling
Microsoft Office Suite

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Business Partner
CEO Support
Executive Administration
Scheduling
Correspondence
Meeting Coordination
Confidential Documentation
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Financial Recordkeeping
Project Coordination
Company-Wide Initiatives
Operational Improvements
Stakeholder Communication
Human Resources
Disciplinary Procedures
Ontario Employment Standards
Policy Development
Procedure Development
Vendor Relationships
Customer Escalations
Contractual Matters
Microsoft Office Suite
Google Suite
Auction Software

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