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Added 4 mins ago
S
Registered Nurse, TB Clinics, Clinical Prevention Services - BC Centre for Disease Control
Sanya’k̓ula
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- Full-time
…referrals, recording contact with client/family and health care staff, preparing progress notes and reports in accordance with established standards, policies and procedures to regulatory…
Added 4 mins ago
DU
Student Access Advisor
Dalhousie University
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- Full-time
…coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in…
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Bilingual Estates Specialist
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- $60,000 to $70,000 CAD / year
- Full-time
…leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who…
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MC
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- Full-time
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Calgary, AB
- Part-time
Managing the customer service functions, including cash, cashiers and merchandising.
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Assistant Front Store Manager, Hourly Full Time Flexible Shifts
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Calgary, AB
- Full-time
Provides effective leadership and ongoing mentorship and ensures development of all staff
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Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Abbotsford, BC
- Part-time
Managing the customer service functions, including cash, cashiers and merchandising.
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(CAN) Leader du secteur OMNI
Walmart
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- Full-time
To assist in the leadership of the OMNI area and processes through partnership with the OMNI Assistant Manager and ensure a high level of customer service and while ensuring task completion.
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Store Manager
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- Full-time
- Exceptional customer service skills and a talent for building customer loyalty and community relationships
Added 4 mins ago
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Maitre D (Lead Banquet Server) - C Hotel
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- Part-time
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Added 4 mins ago
Manager SAP Payroll and HCM
Capital Regional District
Victoria, BC
CRD Leaders are champions for creating an accountable, high performance, service oriented organization that makes a difference in our community. They pay attention to shifts and trends in…
Added 18 mins ago
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Senior Accountant, Public Company Audit and Assurance
Manning Elliott LLP
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- $70,000 to $95,000 CAD / year
- Full-time
Collaborate with colleagues across client service teams on complex accounting, assurance, and reporting matters
Added 19 mins ago
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Working Foreperson - Client Services (Term)
Dalhousie University
Halifax, NS
- Full-time
Communicates with building clients (normally University Administrators and researchers) and FM staff in a professional and courteous manner to discuss work requirements, service…
Added 19 mins ago
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Operations Supervisor
FedEx Canada
Dorval, QC
- Full-time
…day-to-day sort operations and assigned Cargo Handlers (CH) staff within a station. Responsible to lead and guide employees in proper package handling, routing and recovery of potential…
Added 19 mins ago
VC
Regional Trainer, Canada
Van Cleef & Arpels
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- Full-time
…help teams to evolve strategic selling skills and after sales service management techniques. Empower retail and wholesale boutique staff to grow sales, elevate client experience, and ensure…
Added 19 mins ago
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(CAN) Customer Service Manager
Walmart Canada
Vegreville, AB
- $15 CAD / hour
- Full-time
Position Summary...Working as a Customer Service Manager at Walmart Canada is a great opportunity to build strong leadership and operational skills in a fast paced retail environment. In…
Added 19 mins ago
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Executive Housekeeper - The Wickaninnish Inn
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- $62,000 CAD / year
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…the success of the Wickaninnish Inn is based on our visionary leadership, the spirit of our people, and the unwavering passion of our teams. Together we deliver the highest service…
Added 19 mins ago
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Medical Radiation Technologist (CT & X-Ray)
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- Internship
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 19 mins ago
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Medical Radiation Technologist (CT & X-Ray)
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Alliston, ON
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Added 19 mins ago
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Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 19 mins ago
TI
Hotel Manager
Tattingstone Inn
Wolfville, NS
- Full-time
…our boutique hotel. The ideal candidate will possess strong leadership skills and a passion for delivering exceptional customer service. This role requires a proactive individual who can…
Added 19 mins ago
SM
Medical Radiation Technologist (CT & X-Ray)
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…major hospital redevelopment project scheduled for Fall 2028, staff will have the opportunity to work in a modernized healthcare environment featuring enhanced patient care spaces, advanced…
Added 19 mins ago
VI
Executive Assistant to the President
Vancouver Island University
Nanaimo, BC
- $82,083 to $93,276 CAD / year
- Full-time
The position works closely with the President and other members of the President's leadership team and aligns the President's activities and schedule with the priorities of the university…
Added 19 mins ago
FC
Acct Exec – Strategic Dev - BSI
FedEx Canada
Mississauga, ON
- Full-time
FedEx). Acts as team lead and assists manager in providing coaching/training/etc. to junior/new staff members and assumes responsibility for additional tasks/duties as assigned.

Specialized Recruiting Group -London, Ontario

Executive Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 5, 2026
Posting language: English
Posted: Nov 5, 2026

Original job description

Our client is looking to add an Executive Assistant to their established team.

Provide executive administrative support to the CEO, including scheduling, correspondence, financial administration, project coordination, and communication with internal and external stakeholders. Support daily business operations, cross-departmental initiatives, and confidential organizational matters.

This role expanded during the previous employee’s tenure and will continue to evolve as the business grows. We are seeking someone who can eventually step into an Executive Business Partner role, working closely with the CEO to coordinate business priorities, drive initiatives, and support alignment across departments.

Responsibilities:

Manage executive correspondence, scheduling, meetings, confidential documentation, and administrative priorities.
Serve as a key liaison between the CEO, leadership team, employees, external partners, and service providers.
Coordinate company-wide initiatives, operational improvements, and special projects, ensuring effective communication and timely execution.
Support financial administration, including expense management, invoice review, payment coordination, and financial recordkeeping.
Work closely with HR to ensure employee performance management, disciplinary procedures, and terminations are handled consistently and in compliance with Ontario employment standards.
Develop and implement internal procedures, policies, and administrative processes to improve organizational efficiency.
Support vendor relationships, customer escalations, contractual matters, and confidential business correspondence.
Work collaboratively with department managers to address operational challenges, resolve issues, and support organizational objectives.
Exercise discretion and sound judgment when handling sensitive employee, financial, personal, and executive information.

Candidate Requirements

Minimum of three years’ experience in a similar role or in senior-level administration; five to seven years preferred.
Excellent interpersonal skills, with an ability to work in a respectful manner with a diverse community of staff, vendors, customers and others.
Demonstrated organizational and fine detailed skills to manage activities with a high degree of accuracy in a timely manner.
Excellent verbal and written communication skills to handle inquiries and resolve issues in a professional and timely manner.
Ability to work well under pressure and handle competing priorities in a fast-paced environment with frequent interruptions.
Advanced computer skills in Microsoft Office Suite, Google Suite, and Auction software is an asset.

Apply About employer

More about this job

Responsibilities

Provide confidential executive and administrative support to the CEO, including correspondence, scheduling, financial administration, and coordination with internal and external stakeholders. Coordinate company-wide initiatives and operational improvements, support HR processes and vendor relationships, and help align departments and business priorities.

Requirements

Candidates need at least three years of experience in a similar role or senior-level administration, with five to seven years preferred. They should have strong interpersonal, organizational, communication, and prioritization skills, be able to work under pressure, and have advanced Microsoft Office and Google Suite skills; auction software experience is an asset.

Skills

Executive Administration
Scheduling
Correspondence Management
Meeting Coordination
Project Coordination
Stakeholder Communication
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Human Resources Coordination
Policy and Procedure Development
Vendor Relationship Management
Operational Improvement
Confidential Information Handling
Microsoft Office Suite

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Business Partner
CEO Support
Executive Administration
Scheduling
Correspondence
Meeting Coordination
Confidential Documentation
Financial Administration
Expense Management
Invoice Review
Payment Coordination
Financial Recordkeeping
Project Coordination
Company-Wide Initiatives
Operational Improvements
Stakeholder Communication
Human Resources
Disciplinary Procedures
Ontario Employment Standards
Policy Development
Procedure Development
Vendor Relationships
Customer Escalations
Contractual Matters
Microsoft Office Suite
Google Suite
Auction Software

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