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SPECTRAFORCE Canada

Administrative Assistant

Toronto, ON, Canada

Pay Rate: $20/hr onwards · Contract

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Job details

Pay: Pay Rate: $20/hr onwards
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Administrative Assistant II

Duration: 8 months, Extension/ Conversion Possible

Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory

Address: - Toronto, ON, M5K 1A2

Pay Rate: $20/hr onwards

Summary:

Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings; planning team events and celebrations, including holiday functions.

Preferred/Ideal Candidate Background:

The candidate has experience coordinating team schedules and managing calendars; someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as the manager is looking for this experience. Strong communication skills and ability to communicate openly are extremely important, so please ensure this when screening candidates. Experience with Outlook is a must-have!

Must-Have Hard Skills:

Previous experience working as an Executive Assistant: 2-4 years
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
Prior experience with calendar management/scheduling meetings: 2-4 years

Soft Skills:

Strong interpersonal and relationship-building skills.
Multitasking, highly organized, and paying strong attention to detail
Strong verbal and written communication skills
Ability to work independently

Nice-to-Have:

Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

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More about this job

Responsibilities

Manage calendars and schedule meetings, and coordinate team meetings, town halls, and leadership meetings. Plan team events and celebrations, including holiday functions.

Requirements

Requires 2–4 years of Executive Assistant experience and 2–4 years of calendar management and meeting scheduling experience, along with advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams. Candidates should be organized, detail-oriented, able to work independently, and have strong communication and relationship-building skills; experience supporting senior leaders in banking or financial services is preferred.

Skills

Executive Assistance
Calendar Management
Meeting Scheduling
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Team Meeting Coordination
Event Planning
Communication
Interpersonal Skills
Organization
Attention To Detail
Multitasking
Independent Work

Visa sponsorship

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Keywords

Executive Assistant
Administrative Assistant
Calendar Management
Meeting Scheduling
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Team Meetings
Town Halls
Leadership Meetings
Event Planning
Banking
Financial Institution
Senior Leadership
Communication
Relationship Building
Attention To Detail
Multitasking

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