Administrative Assistant
- Toronto, ON, Canada
Pay Rate: $20/hr onwards · Contract
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Job details
- Pay
- Pay Rate: $20/hr onwards
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Position Title: Administrative Assistant II
Duration: 8 months, Extension/ Conversion Possible
Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory
Address: - Toronto, ON, M5K 1A2
Pay Rate: $20/hr onwards
Summary:
- Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings; planning team events and celebrations, including holiday functions.
Preferred/Ideal Candidate Background:
- The candidate has experience coordinating team schedules and managing calendars; someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as the manager is looking for this experience. Strong communication skills and ability to communicate openly are extremely important, so please ensure this when screening candidates. Experience with Outlook is a must-have!
Must-Have Hard Skills:
- Previous experience working as an Executive Assistant: 2-4 years
- Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
- Prior experience with calendar management/scheduling meetings: 2-4 years
Soft Skills:
- Strong interpersonal and relationship-building skills.
- Multitasking, highly organized, and paying strong attention to detail
- Strong verbal and written communication skills
- Ability to work independently
Nice-to-Have:
- Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.
More about this job
Responsibilities
Manage calendars and schedule meetings, and coordinate team meetings, town halls, and leadership meetings. Plan team events and celebrations, including holiday functions.
Requirements
Requires 2–4 years of Executive Assistant experience and 2–4 years of calendar management and meeting scheduling experience, along with advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams. Candidates should be organized, detail-oriented, able to work independently, and have strong communication and relationship-building skills; experience supporting senior leaders in banking or financial services is preferred.
Skills
- Executive Assistance
- Calendar Management
- Meeting Scheduling
- Microsoft Outlook
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Team Meeting Coordination
- Event Planning
- Communication
- Interpersonal Skills
- Organization
- Attention To Detail
- Multitasking
- Independent Work
Visa sponsorship
Not detected in the job text
Categories
- Administrative
Keywords
- Executive Assistant
- Administrative Assistant
- Calendar Management
- Meeting Scheduling
- Microsoft Office
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Teams
- Team Meetings
- Town Halls
- Leadership Meetings
- Event Planning
- Banking
- Financial Institution
- Senior Leadership
- Communication
- Relationship Building
- Attention To Detail
- Multitasking