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Added 12 mins ago
B
Executive Assistant
Brookfield
Toronto, ON
- Full-time
Added 12 mins ago
CG
Assistant Manager, Food Services, ETS
Compass Group Canada
Algoma Unorganized North Part, ON
- Full-time
Now, If You Were To Come On Board As An Assistant Manager, We’d Ask You To Do The Following For Us
Added 12 mins ago
MS
Freedom of Information Assistant
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Toronto, ON
- Temporary
Freedom of Information Assistant for provincial government ministry client, downtown Toronto.
Added 12 mins ago
BA
Executive Assistant
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Toronto, ON · Brookfield Place
- Full-time
Added 12 mins ago
B
Executive Assistant
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Vancouver, BC
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Vancouver location. This is a new r
Added 12 mins ago
OH
Payroll Assistant
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London, ON
- Full-time
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Added 12 mins ago
SF
Assistant Area Manager, Grande Prairie
Sabail FC
Grande Prairie, AB
- Full-time
Colter Energy is seeking an Assistant Operations Manager to join our Grande Prairie team. This position supports the daily operations of the base, provides leadership to field employees and…
Added 12 mins ago
RH
Senior Accountant
Robert Half
North Vancouver, BC
- $85,000 to $105,000 CAD / year
- Contract
Reporting to the Assistant Controller, your responsibilities will include:
Added 12 mins ago
MO
IT Support Analyst - Contract
Martin-Brower of Canada Co.
New Westminster, BC
- $72,000 to $87,000 CAD / year
- Contract
Added 12 mins ago
WI
Project Assistant, Buildings M&E
WSP in Canada
Vancouver, BC
- Full-time
Added 12 mins ago
MB
IT Support Analyst
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New Westminster, BC
- Contract
Added 12 mins ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $115,000 USD / year
- Contract
Executive Assistant to the CEO (This is a seven month contract that could be extended)
Added 12 mins ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
Added 12 mins ago
FB
Produce Production Assistant Manager
Farm Boy Inc.
Toronto, ON
- $21.5 CAD / hour
- Full-time
Added 12 mins ago
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Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Added 12 mins ago
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Laboratory Assistant - LHSC South Okanagan
Dynacare
Peachland, BC · West Kelowna, BC
- Full-time
Job Posting: Laboratory Assistant – LHSC (West Kelowna - South Okanagan)
Added 12 mins ago
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Laboratory Assistant - LHSC
Dynacare
Kelowna, BC
- Full-time
Added 12 mins ago
Assistant Manager, Derivative Settlements Operations, Settlements & Clearing (12-Month Contract GWO)
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Toronto, ON
Added 12 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
La Crête, AB
Added 12 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Eaglesham, AB
Added 12 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mclennan, AB
Added 12 mins ago
Post Office Assistant - Term
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Manning, AB
Added 12 mins ago
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Assistant Store Manager
Pandora
Toronto, ON
- Part-time
Added 28 mins ago
FC
Claims Examiner, Group Life and Disability
First Canadian Financial Group
Sherwood Park, AB
- Full-time
Added 28 mins ago
JR
Office Assistant
Jumpstart Refugee Talent
Brampton, ON · Caledon, ON · Mississauga, ON
- Part-time
Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!

SPECTRAFORCE Canada

Administrative Assistant

Toronto, ON, Canada

Pay Rate: $20/hr onwards · Contract

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Job details

Pay: Pay Rate: $20/hr onwards
Job type: Contract
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Administrative Assistant II

Duration: 8 months, Extension/ Conversion Possible

Schedule: Monday to Friday- 8:00 AM – 4:30 PM or 9:00 AM – 5:00 PM, Hybrid, 4 days onsite, Wednesday and Thursday Mandatory

Address: - Toronto, ON, M5K 1A2

Pay Rate: $20/hr onwards

Summary:

Managing calendars and scheduling meetings. Coordinating team meetings, town halls, and leadership meetings; planning team events and celebrations, including holiday functions.

Preferred/Ideal Candidate Background:

The candidate has experience coordinating team schedules and managing calendars; someone who is highly capable of working independently with accuracy and attention to detail. Prior experience as an EA supporting senior leadership/executive team in a banking/financial institution is a definite shortlist (bringing recent experience matters as well) as the manager is looking for this experience. Strong communication skills and ability to communicate openly are extremely important, so please ensure this when screening candidates. Experience with Outlook is a must-have!

Must-Have Hard Skills:

Previous experience working as an Executive Assistant: 2-4 years
Advanced proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
Prior experience with calendar management/scheduling meetings: 2-4 years

Soft Skills:

Strong interpersonal and relationship-building skills.
Multitasking, highly organized, and paying strong attention to detail
Strong verbal and written communication skills
Ability to work independently

Nice-to-Have:

Prior experience supporting senior leadership/executives as an EA in a banking/financial institution.

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More about this job

Responsibilities

Manage calendars and schedule meetings, and coordinate team meetings, town halls, and leadership meetings. Plan team events and celebrations, including holiday functions.

Requirements

Requires 2–4 years of Executive Assistant experience and 2–4 years of calendar management and meeting scheduling experience, along with advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams. Candidates should be organized, detail-oriented, able to work independently, and have strong communication and relationship-building skills; experience supporting senior leaders in banking or financial services is preferred.

Skills

Executive Assistance
Calendar Management
Meeting Scheduling
Microsoft Outlook
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Team Meeting Coordination
Event Planning
Communication
Interpersonal Skills
Organization
Attention To Detail
Multitasking
Independent Work

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Assistant
Calendar Management
Meeting Scheduling
Microsoft Office
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Teams
Team Meetings
Town Halls
Leadership Meetings
Event Planning
Banking
Financial Institution
Senior Leadership
Communication
Relationship Building
Attention To Detail
Multitasking

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