Executive Assistant

Role Overview

We're looking for a highly organized and proactive Executive Assistant to support our senior leadership team. This role sits at the heart of how our executives operate - spanning calendar management, inbox coordination, cross-team communication, and day-to-day operational support for C-suite leadership.

This is a hybrid role based in Toronto, ON, balancing remote flexibility with regular in-office attendance to support meetings, coordination, and team collaboration.

You'll serve as a central point of contact for leadership - keeping executives organized, informed, and focused on what matters most, while ensuring communication flows clearly across the organization.

Key Responsibilities

Executive Support

• Own complex executive calendars, proactively managing scheduling priorities and resolving conflicts
• Monitor, organize, and draft responses across executive email inboxes
• Coordinate meetings, set agendas, and track follow-up actions with internal and external stakeholders
• Relay information and communications clearly between executives and their teams
• Prepare briefing materials, meeting summaries, and supporting documents for leadership discussions
• Assist with travel coordination and logistics as needed

Operational Coordination

• Track action items and follow-ups arising from executive meetings and conversations
• Partner with teams to maintain alignment on priorities and upcoming deadlines
• Handle sensitive and confidential information with professionalism and care
• Support reporting, documentation, and operational visibility for leadership

Cross-Functional Communication

• Coordinate with operations, product, and business teams on executive requests and priorities
• Assist with presentations, internal communications, and leadership updates
• Help maintain consistent and clear communication across departments

Skills & Qualifications

• 3+ years of Executive Assistant experience, ideally supporting senior or C-suite leaders
• Proven ability to manage complex calendars and executive communications in a fast-paced environment
• Proficiency with Google Workspace, Microsoft Office, and Slack
• Strong written communication skills and a polished, professional presence
• High degree of discretion when handling confidential information
• Excellent organizational, multitasking, and prioritization abilities
• Comfortable picking up new tools and adapting to evolving systems
• Calm, proactive, and solution-oriented - especially under pressure

Job Details

• Job Type: Full-Time
• Compensation: $45,000 – $70,000 per year
• Schedule: Monday to Friday | 8-hour shifts | Overtime as required
• Location: Hybrid - Toronto, ON (recurring in-office attendance required)

Benefits

• Dental care
• Paid time off
• Vision care
• Wellness program