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Added 10 mins ago
Clinical Project Manager - Gene Therapy Clinical Trials
Elpida Therapeutics
Canada
Contract
…need. We are seeking an organized, proactive Clinical Project Manager with clinical trial experience to join our growing…
Added 10 mins ago
Admin Assistant PI, MAP Centre for Urban Health Solutions
St. Michael's Hospital
Toronto, ON
Temporary
…perform general office duties such as organizing meetings and events (including taking minutes), maintaining calendars and scheduling, making travel arrangements for the team, filing, and…
Added 10 mins ago
Manager, Clinical Services, Enhanced Care (RN)
Shannex Incorporated
Moncton, NB
Full-time
We are searching for a Manager, Clinical Services, Enhanced Care (RN) to join our New Brunswick team based in Moncton, Saint John, Miramichi, or Fredericton,New Brunswick.
Added 10 mins ago
Manager, Communications
Shannex Incorporated
Moncton, NB
Full-time
We are currently seeking a Manager, Communications to join our growing Brand team.
Added 10 mins ago
Lead Engineer
Lake Shore Gold
Timmins, ON
Full-time
…downhill ski resorts, a community pool, and many other community events that provide entertainment throughout the year - fairs, carnivals, concerts, and…
Added 10 mins ago
CRM & Lifecycle Marketing Specialist
Book Depot Inc.
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…strategic direction of the Senior Customer Experience & Retention Manager, this role builds and maintains the CRM infrastructure and day-to-day loyalty operations that power relevant,…
Added 10 mins ago
Digital Marketing & Content Specialist (4-Month Contract)
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If you love comedy, live events, and creating content that gets people talking, we'd love to hear from you. We work in comedy. We have fun!!!
Added 10 mins ago
Client Services Associate - January 2027
proSapient
Toronto, ON
$55,000 to $75,000 CAD / year
Full-time
Working closely with the Client Services Manager, you will take full ownership of client requests from the initial brief through to identifying, engaging, and qualifying relevant experts.…
Added 10 mins ago
Scotia Jarislowsky Fraser Portfolio Administrator - Burlington
Scotiabank
Burlington, ON
Full-time
Key point of contact for clients on behalf of assigned Relationship Manager
Added 10 mins ago
Roger Vivier - Client Advisor
Roger Vivier
Toronto, ON
Full-time
…dedication. The Client Advisor works under the direction of the Store Manager. The role of the Client Advisor is to escort the customer through the sales ritual, while exhibiting impeccable…
Added 10 mins ago
Pharmacy Manager
Felix
Richmond Hill, ON
$130,000 to $140,000 CAD / year
Full-time
As Pharmacy Manager, you will be accountable for the overall operations, performance, and regulatory standing of our Richmond Hill pharmacy. You will lead with ownership and accountability,…
Added 10 mins ago
Education Manager, Sales and Education
AMOREPACIFIC
Toronto, ON · Greater Toronto Area, Canada
$85,000 to $95,000 CAD / year
Full-time
Amorepacific Canada is seeking an Education Manager to lead the development and execution of education and training initiatives across its Canadian portfolio of prestige, luxury, and…
Added 10 mins ago
Architectural Acoustical Engineer (Project Manager)
Aercoustics Engineering Limited
Mississauga, ON
Full-time
…simply our ability to manage schedules and budgets. As a Project Manager, you'll lead multidisciplinary acoustical consulting projects from concept through completion while remaining…
Added 11 mins ago
Analyst, Business Risk Management
Scotiabank
Toronto, ON
Work closely with the Senior Manager on various operational risk management programs work streams (e.g., New Initiative Risk Assessments, Operational Risk Events, Key Risk Indicators),…
Added 11 mins ago
Dietary Aide - AgeCare London
AgeCare
London, ON · AgeCare London
Part-time
As a Dietary Aide at AgeCare, reporting to the Director or Dietary Manager, you will play a key role in ensuring our residents enjoy a pleasant dining experience. You will assist with the…
Added 11 mins ago
Graduate Programs Support Coordinator-Faculty of Science
Wilfrid Laurier University
Waterloo, ON
Reports to: Administrative Manager, Faculty of Science
Added 11 mins ago
Client Services Associate - January 2027
proSapient
Remote, Canada
Full-time · Remote
Working closely with the Client Services Manager, you will take full ownership of client requests from the initial brief through to identifying, engaging, and qualifying relevant experts.…
Added 11 mins ago
Social Media Manager
Blazesoft
Vaughan, ON
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Blazesoft is seeking a Social Media Manager to join its marketing division.
Added 11 mins ago
Stage Experience Lead - Full Time
Sephora
Nanaimo, BC
$22.85 to $28.55 CAD / hour
Full-time
…Fragrance & Haircare or a combination of these areas. An Assistant Manager, Client Experience is responsible for ensuring that all members of their team execute Sephora’s selling model and…
Added 26 mins ago
Maintenance Supervisor (Afternoon Shift)
Ventura Foods
Toronto, ON
Reporting to the Maintenance and Engineering Manager, the Maintenance Supervisor provides leadership and technical guidance to optimize the performance of all plant equipment through the…
Added 26 mins ago
Rehab Worker
Coast Mental Health
Port Coquitlam, BC · Coquitlam, BC
Full-time
Under the direction of the Program Manager, the Rehab Worker is responsible for the delivery of gender specific, trauma- informed care for people who may have or have experienced…
Added 26 mins ago
Pharmacy Manager – Full-Time (On site, Richmond Hill, ON)
Felix
Richmond Hill, ON
$130,000 to $140,000 CAD / year
Full-time
As Pharmacy Manager, you will be accountable for the overall operations, performance, and regulatory standing of our Richmond Hill pharmacy. You will lead with ownership and accountability,…
Added 26 mins ago
Forward Deployed Strategist
Lazer
Remote, Canada
Full-time · Remote
…all Lazerites by fostering a strong community through regular events, company vacations, competitive compensation, unlimited PTO, and…
Added 26 mins ago
Registered Nurse
Bayshore
Timmins, ON
…diagnosis, counseling, health teaching, and reporting any adverse events to immediate supervisor/ manager or required…
Added 26 mins ago
Registered Nurse
Bayshore
Windsor, ON
…diagnosis, counseling, health teaching, and reporting any adverse events to immediate supervisor/ manager or required…

Spellbook

Workplace Experience Manager & Executive Support

Toronto, ON, Canada

Pay: $84,750 to $106,000 CAD / year
Job type: Full-time
Experience: 3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

As the Workplace Experience Manager & Executive Support, you will play an integral role in creating a space that empowers and engages our team to do their best work. You’ll use your operational expertise to keep our office running smoothly, while managing budgets, inventory and coordinating with external vendors along the way. You will play a key role in enabling our executive leadership team (COO, CSO, CRO + VPs) to focus on strategic priorities by tackling email inboxes, organizing calendars, supporting with travel bookings and assisting with any other projects or initiatives as requested.

You’ll support onboarding efforts and will act as the main point of contact for new hires visiting our office, providing office tours and helping to set them up for success from Day 1. You will work cross-collaboratively with our distributed People and Operations teams to create cohesion across offices, city hubs and time zones, while planning local events from weekly team lunches to after-work socials to bring people together. You’ll support with planning and executing internal and external events held at our office, providing an exceptional experience in our space for customers, prospective employees and board members alike. No two days are the same in this role, and you’ll have exposure to working with employees at all levels and roles across the organization.

RESPONSIBILITIES

Workplace Experience

Own day-to-day operations of the Toronto office to ensure a productive and well-functioning space, from managing budgets and inventory to tackling deliveries and shared office calendars
Ensure a clean and safe work environment by proactively reporting safety concerns and/or addressing cleanliness issues in a timely manner
Manage office supplies, equipment, and vendor relationships, including ordering, maintenance, and repairs.
Serve as the primary liaison with the landlord and building management on maintenance and facilities matters.
Support with new hire onboarding logistics - handling equipment and peripheral ordering, shipping swag, coordinating office tours - so every new Spellbooker has a great first week.
Plan team socials for Toronto, while supporting planning and execution for other city hubs, to create energy and build connections across the team.
Assist with planning, coordination, and execution of internal and external events and meetings happening in the office, including weekly team lunches, team on-sites, board meetings and customer visits
Identify opportunities to improve workplace processes and implement efficiencies as appropriate.
Take on additional projects and responsibilities as assigned.

Executive Support

Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required.
Support executives with scheduling, calendar coordination, travel arrangements, and general operational support, including expense reporting, presentations, report preparation, etc.
Coordinate across teams to support executive initiatives, deadlines, and information flow.
Handle confidential and sensitive information with discretion and sound judgment.
Provide ad hoc administrative support to the broader team as needed.

QUALIFICATIONS

3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize, and thrive in a fast-paced environment.
Excellent written and verbal communication skills.
Proficient in Google Workspace, Microsoft Office, Notion, and Slack.
Experience with event coordination and travel management.
A proactive and positive attitude with the ability to work both independently and as part of a team.
Ability to maintain confidentiality and discretion in handling sensitive matters.
Available to work onsite 5 days a week at our office in Toronto.

WHY JOIN SPELLBOOK?

Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done
Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

Inclusive Hiring at Spellbook

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Our Compensation Philosophy

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role - including base salary and on-target commissions, where applicable - and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.

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More about this job

Responsibilities

The Workplace Experience Manager will oversee daily office operations, including facilities management, vendor relations, and event planning. Additionally, they will provide comprehensive administrative support to the executive leadership team, managing calendars, travel, and strategic project coordination.

Requirements

Candidates must have at least 3 years of experience in office management or executive support roles. Proficiency in office software suites and strong organizational, communication, and multitasking skills are required for this onsite position.

Skills

Office management
Executive assistance
Operations management
Budgeting
Vendor management
Event coordination
Travel management
Calendar management
Google Workspace
Microsoft Office
Notion
Slack
Onboarding
Communication
Multitasking
Discretion

Benefits

Group benefits
Mental health support
Paid time off
Holiday closure
Monthly paid meals
Wellness allowance
Parental leave top-ups
Stock option grants

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Executive Support
Office Management
Operations
Facilities Management
Vendor Relations
Event Planning
Onboarding
Google Workspace
Microsoft Office
Notion
Slack
Budgeting
Travel Management
Administrative Support
LegalTech
Series B
Startup
Toronto
Inventory Management
Calendar Coordination
Expense Reporting
Project Management
Confidentiality
Cross-functional Collaboration

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