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Added 8 mins ago
Union Store Associate
The Salvation Army in Canada
Regina, SK
Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 8 mins ago
Store Associate
The Salvation Army in Canada
Winnipeg, MB
Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 8 mins ago
Store Associate
The Salvation Army in Canada
Guelph, ON
Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 8 mins ago
Store Associate
The Salvation Army in Canada
Guelph, ON
Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 24 mins ago
Service Specialist
London Drugs Limited
Kelowna, BC
Other
…any assistance required by customers throughout the General Sales area. This position is key in the company’s ability to fulfill our mission statement, which is to provide a superior…
Added 24 mins ago
TECH Specialist
London Drugs Limited
Kelowna, BC
$18.25 to $21.58 CAD / hour
Other
The job of a London Drugs TECH Specialist is to provides sales assistance to our customers in all technical areas of the store including Computers, Audio Visual Equipment, Mobile Phones,…
Added 24 mins ago
Director, Enterprise Security & IT
Klue
Remote, Canada
$155,000 to $200,000 CAD / year
Full-time · Remote
Your Mission? To own the security and compliance posture that our customers, our sales team, and our own people rely on. That covers everything we do: from building the product, to the…
Added 39 mins ago
Seasonal Team Leader, Pacific Centre
Saje Natural Wellness | Retail
Vancouver, BC
Contract
…consistent and exceptional service following the standards of our sales model, the Saje experience.</li><li>GPOP (Get Product On People) to demonstrate our product, both inside and outside…
Added 1 hour ago
Customer Sales and Service Representative
UFA Co-operative Ltd.
AB · Red Deer County, AB
Reporting to the Assistant Store Manager, the Customer Sales and Service Representative 1 (CSSR 1) is responsible for serving and assisting customers in the selection and purchase of goods…
Added 1 hour ago
Client Advisor
RBC
Oakville, ON
Part-time
As an RBC Ambassador inside our branches, you will put clients first and find solutions to their individual needs. You will champion the RBC brand and drive business by supporting new…
Added 1 hour ago
Branch Manager Advisor
RBC
NS
Full-time
Lead your team from the front, actively engaging clients inside and outside the branch, providing complex advice solutions and modelling key behaviors with an emphasis on teamwork to meet…
Added 1 hour ago
Store Associate
The Salvation Army Canada and Bermuda Territory
Ottawa, ON · Merivale Thrift Store
Part-time
Contribute to meeting store sales targets; provide efficient courteous customer service; use tact when dealing with difficult customers.
Added 1 hour ago
TECH Specialist
London Drugs Limited
Red Deer, AB
Other
The job of a London Drugs TECH Specialist is to provides sales assistance to our customers in all technical areas of the store including Computers, Audio Visual Equipment, Mobile Phones,…
Added 1 hour ago
Temporary Sales Associate
Coach
Burlington, ON
Part-time
The Sales Associate is the front‑line ambassador of the Coach brand. You will deliver an elevated, personalized shopping experience, meet personal and store sales goals, and support daily…
Added 2 hours ago
Inside Sales Representative
Kerr Controls & Kerr Smart Energy
London, ON
Full-time
…immediate opening for a dynamic, dedicated, and highly motivated Inside Sales Representative working from our London, ON…
Added 2 hours ago
Inside Sales Representative
Marks Supply Inc.
ON · Ontario, Canada
Full-time
The Inside Sales Representative (ISR) is responsible for managing and developing relationships within an assigned customer base. This role responds to inbound inquiries, conducts targeted…
Added 2 hours ago
Account Manager, Inside Sales - Toronto, ON
Cellcom Communications - Cellcom.ca
Toronto, ON · North York, ON
Full-time
We are looking for an Account Manager, Inside Sales who is ready to thrive in a performance-driven culture focused on collaboration and customer service excellence.
Added 2 hours ago
Gestionnaire de comptes, Ventes internes
Cellcom Communications - Cellcom.ca
Montreal, QC
Full-time
We are looking for an Account Manager, Inside Sales who is ready to thrive in a performance-driven culture focused on collaboration and customer service excellence.
Added 2 hours ago
Customer Service Representative - Contract
Westlake Royal Building Products
Hamilton, ON
Full-time
Understanding of the role of Customer Service / Inside Sales and its relation to meeting day to day business objectives
Added 2 hours ago
Staff Data Scientist, Applied ML
Jobber
AB · Edmonton, AB
Full-time
…and engineer them to serve reliably in real time and at scale inside Jobber's…
Added 2 hours ago
Staff Data Scientist, Applied ML
Jobber
Vancouver, BC
Full-time
…and engineer them to serve reliably in real time and at scale inside Jobber's…
Added 2 hours ago
Staff Data Scientist, Applied ML
Jobber
Toronto, ON
Full-time
…and engineer them to serve reliably in real time and at scale inside Jobber's…
Added 2 hours ago
Sales Development Representative
Odyssey Global
Toronto, ON
Full-time
1–3 years of experience in SDR, inside sales, lead generation, business development, or outbound prospecting
Added 2 hours ago
Staff Data Scientist, Applied ML
Jobber
Kitchener, ON
Full-time
…and engineer them to serve reliably in real time and at scale inside Jobber's…
Added 2 hours ago
Inside Sales Expert - West
Weidmuller Ltd
Calgary, AB
$60,000 to $70,000 CAD / year
Full-time
The Inside Sales Expert is responsible for driving inside sales activities while working closely with Field Sales, Marketing, Client Relations, and Distribution Partners to support business…

Spellbook

Workplace Experience Manager & Executive Support

Toronto, ON, Canada

Pay: $84,750 to $106,000 CAD / year
Job type: Full-time
Experience: 3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

As the Workplace Experience Manager & Executive Support, you will play an integral role in creating a space that empowers and engages our team to do their best work. You’ll use your operational expertise to keep our office running smoothly, while managing budgets, inventory and coordinating with external vendors along the way. You will play a key role in enabling our executive leadership team (COO, CSO, CRO + VPs) to focus on strategic priorities by tackling email inboxes, organizing calendars, supporting with travel bookings and assisting with any other projects or initiatives as requested.

You’ll support onboarding efforts and will act as the main point of contact for new hires visiting our office, providing office tours and helping to set them up for success from Day 1. You will work cross-collaboratively with our distributed People and Operations teams to create cohesion across offices, city hubs and time zones, while planning local events from weekly team lunches to after-work socials to bring people together. You’ll support with planning and executing internal and external events held at our office, providing an exceptional experience in our space for customers, prospective employees and board members alike. No two days are the same in this role, and you’ll have exposure to working with employees at all levels and roles across the organization.

RESPONSIBILITIES

Workplace Experience

Own day-to-day operations of the Toronto office to ensure a productive and well-functioning space, from managing budgets and inventory to tackling deliveries and shared office calendars
Ensure a clean and safe work environment by proactively reporting safety concerns and/or addressing cleanliness issues in a timely manner
Manage office supplies, equipment, and vendor relationships, including ordering, maintenance, and repairs.
Serve as the primary liaison with the landlord and building management on maintenance and facilities matters.
Support with new hire onboarding logistics - handling equipment and peripheral ordering, shipping swag, coordinating office tours - so every new Spellbooker has a great first week.
Plan team socials for Toronto, while supporting planning and execution for other city hubs, to create energy and build connections across the team.
Assist with planning, coordination, and execution of internal and external events and meetings happening in the office, including weekly team lunches, team on-sites, board meetings and customer visits
Identify opportunities to improve workplace processes and implement efficiencies as appropriate.
Take on additional projects and responsibilities as assigned.

Executive Support

Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required.
Support executives with scheduling, calendar coordination, travel arrangements, and general operational support, including expense reporting, presentations, report preparation, etc.
Coordinate across teams to support executive initiatives, deadlines, and information flow.
Handle confidential and sensitive information with discretion and sound judgment.
Provide ad hoc administrative support to the broader team as needed.

QUALIFICATIONS

3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize, and thrive in a fast-paced environment.
Excellent written and verbal communication skills.
Proficient in Google Workspace, Microsoft Office, Notion, and Slack.
Experience with event coordination and travel management.
A proactive and positive attitude with the ability to work both independently and as part of a team.
Ability to maintain confidentiality and discretion in handling sensitive matters.
Available to work onsite 5 days a week at our office in Toronto.

WHY JOIN SPELLBOOK?

Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done
Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

Inclusive Hiring at Spellbook

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Our Compensation Philosophy

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role - including base salary and on-target commissions, where applicable - and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.

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More about this job

Responsibilities

The Workplace Experience Manager will oversee daily office operations, including facilities management, vendor relations, and event planning. Additionally, they will provide comprehensive administrative support to the executive leadership team, managing calendars, travel, and strategic project coordination.

Requirements

Candidates must have at least 3 years of experience in office management or executive support roles. Proficiency in office software suites and strong organizational, communication, and multitasking skills are required for this onsite position.

Skills

Office management
Executive assistance
Operations management
Budgeting
Vendor management
Event coordination
Travel management
Calendar management
Google Workspace
Microsoft Office
Notion
Slack
Onboarding
Communication
Multitasking
Discretion

Benefits

Group benefits
Mental health support
Paid time off
Holiday closure
Monthly paid meals
Wellness allowance
Parental leave top-ups
Stock option grants

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Executive Support
Office Management
Operations
Facilities Management
Vendor Relations
Event Planning
Onboarding
Google Workspace
Microsoft Office
Notion
Slack
Budgeting
Travel Management
Administrative Support
LegalTech
Series B
Startup
Toronto
Inventory Management
Calendar Coordination
Expense Reporting
Project Management
Confidentiality
Cross-functional Collaboration

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