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Jobs in Canada

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Added 24 mins ago
Recruitment Lead
ATCO Structures
Calgary, AB
Full-time
Provide strategic support for complex and hard-to-fill searches through proactive sourcing and talent engagement strategies.
Added 40 mins ago
Talent Acquisition Consultant
Stantec
Edmonton, AB
Full-time
…and communities thrive. Reporting to the Talent Acquisition Manager, this temporary role of up to six months will partner closely with one of our business operating units, providing…
Added 54 mins ago
Product Manager
Axelon Services Corporation
Montreal, QC
$68.97 USD / hour
Other
Maintain a strategic view of product demand and backlog.
Added 4 hours ago
Advisor, Recruitment Services
Provincial Health Services Authority
Vancouver, BC
Full-time
…is a direct support to the human resources team and hiring Manager throughout the PHSA, providing expertise on recruitment & retention issues and assignments including specialized…
Added 4 hours ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Act as the primary contact and relationship manager while supporting the global strategic sourcing team to develop, prioritize, and execute “in-region” sourcing initiatives that reduce…
Added 7 hours ago
Workplace Experience Manager & Executive Support
Spellbook
Toronto, ON
$84,750 to $106,000 CAD / year
Full-time
As the Workplace Experience Manager & Executive Support, you will play an integral role in creating a space that empowers and engages our team to do their best work. You’ll use your…
Added 10 hours ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Act as the primary contact and relationship manager while supporting the global strategic sourcing team to develop, prioritize, and execute “in-region” sourcing initiatives that reduce…
Added 12 hours ago
Senior Event Planner
Sun Life
Toronto, ON · Waterloo, ON · Sun Life Toronto One York
Full-time
Reporting to the Manager, Events, the Senior Event Planner is equal parts strategist, producer, problem-solver, and experience creator. From transforming ideas into unforgettable moments to…
Added 13 hours ago
Snr Talent Acquisition Business Partner
Humans of HR
Toronto, ON · Greater Toronto Area, Canada
$110,000 to $135,000 CAD / year
Full-time
…technical understanding, and a proven record of success in sourcing high-calibre professionals for specialized roles. You should have a lot of experience working as a true business partner…
Added 15 hours ago
Strategic Sourcing Manager
BGIS
Toronto, ON
Full-time
The Strategic Sourcing Manager is accountable for the development and delivery of strategic sourcing plans for assigned categories and client account. Specific responsibilities include but…
Added 16 hours ago
Strategic Sourcing Manager
BGIS
Toronto, ON
Full-time
The Strategic Sourcing Manager is accountable for the development and delivery of strategic sourcing plans for assigned categories and client account. Specific responsibilities include but…
Added 17 hours ago
Technical Recruiter (6 month contract)
Salesforce Partner Canada
Toronto, ON
Contract
…the most competitive talent market in the industry. This is a strategic seat at the table for a recruiter who has spent their career deeply embedded in technical recruiting, with the range…
Added 1 day ago
Senior Talent Acquisition Partner, Americas
Medison Pharma
Toronto, ON
$90,000 to $140,000 CAD / year
Full-time
Serve as the global Subject Matter Expert (SME) for a key Talent Acquisition pillar (e.g., sourcing, recruitment marketing, TA operations, interview excellence, hiring manager enablement,…
Added 1 day ago
Senior Program Manager, Vendor and Scaled Operations
Javelin Venture Partners
ON · Ontario, Canada
Full-time
…deliver world-class service through operational excellence and strategic enablement. We collaborate closely with frontline Service, Business Apps, QA, Enablement, and Analytics teams to…
Added 2 days ago
Junior Supply Chain Specialist - Corporate
Bird Construction
Calgary, AB
Full-time
…analytical and operational support to the National Supply Chain Manager, contributing to the execution of supply chain management processes and initiatives. This role supports category…
Added 2 days ago
Procurement Co-op
Veolia | North America
Oakville, ON
Internship
…industry trends to support the Regional Technical Category Manager's strategic sourcing decisions and market analysis…
Added 2 days ago
Strategic Procurement Advisor - Information Technology, Data and Digital
Air Canada
Dorval, QC
Full-time
Strategic Procurement (SP) is comprised of several Category Management teams and a Knowledge Management (KM) team. The successful candidate will play a key role as a procurement category…
Added 2 days ago
Business Development Partner
Sun Life
Abbotsford, BC
Full-time
…insurance and wealth products. You’ll report to the District Manager (DM) and collaborate with the district and regional team and help generate business results for the overall…
Added 2 days ago
Acheteur NPI / NPI Buyer
Pratt & Whitney
Longueuil, QC
Full-time
Added 2 days ago
Director, Financial Planning & Analysis - SLC Management
Sun Life
Toronto, ON · Sun Life Toronto One York
Full-time
…of more than 1400 organizations. Our history of organic and strategic growth reflects this commitment with over CA$422/US$304 billion in assets under management (AUM). As a subsidiary of…
Added 2 days ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON · Sun Life Toronto One York
Full-time
…of more than 1400 organizations. Our history of organic and strategic growth reflects this commitment with over CA$422/US$304 billion in assets under management (AUM). As a subsidiary of…
Added 2 days ago
Procurement Manager
General Dynamics Land Systems–Canada
London, ON
Full-time
This role offers the opportunity to make a meaningful impact by combining strategic thinking and people leadership to strengthen our supply base, manage risk and drive value across the…
Added 2 days ago
Director, Financial Planning & Analysis - SLC Management
SLC Management
Toronto, ON
Full-time
…of more than 1400 organizations. Our history of organic and strategic growth reflects this commitment with over CA$422/US$304 billion in assets under management (AUM). As a subsidiary of…
Added 2 days ago
Talent Acquisition Specialist
Dilawri Group of Companies
Mississauga, ON
Full-time
At a strategic level, the Talent Acquisition Specialist plays a critical role in driving organizational performance by attracting top talent, strengthening employer branding, improving…
Added 2 days ago
Senior Manager, Talent Acquisition
Lifemark Health Group
Montreal, QC
Full-time
This role will lead a team of Talent Acquisition professionals and act as a strategic talent partner to Regional Directors, Clinic Directors, Provincial Leaders, HR Business Partners and…

Spellbook

Workplace Experience Manager & Executive Support

Toronto, ON, Canada

Pay: $84,750 to $106,000 CAD / year
Job type: Full-time
Experience: 3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Posting language: English
Posted: Sep 28, 2026

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Original job description

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

As the Workplace Experience Manager & Executive Support, you will play an integral role in creating a space that empowers and engages our team to do their best work. You’ll use your operational expertise to keep our office running smoothly, while managing budgets, inventory and coordinating with external vendors along the way. You will play a key role in enabling our executive leadership team (COO, CSO, CRO + VPs) to focus on strategic priorities by tackling email inboxes, organizing calendars, supporting with travel bookings and assisting with any other projects or initiatives as requested.

You’ll support onboarding efforts and will act as the main point of contact for new hires visiting our office, providing office tours and helping to set them up for success from Day 1. You will work cross-collaboratively with our distributed People and Operations teams to create cohesion across offices, city hubs and time zones, while planning local events from weekly team lunches to after-work socials to bring people together. You’ll support with planning and executing internal and external events held at our office, providing an exceptional experience in our space for customers, prospective employees and board members alike. No two days are the same in this role, and you’ll have exposure to working with employees at all levels and roles across the organization.

RESPONSIBILITIES

Workplace Experience

Own day-to-day operations of the Toronto office to ensure a productive and well-functioning space, from managing budgets and inventory to tackling deliveries and shared office calendars
Ensure a clean and safe work environment by proactively reporting safety concerns and/or addressing cleanliness issues in a timely manner
Manage office supplies, equipment, and vendor relationships, including ordering, maintenance, and repairs.
Serve as the primary liaison with the landlord and building management on maintenance and facilities matters.
Support with new hire onboarding logistics - handling equipment and peripheral ordering, shipping swag, coordinating office tours - so every new Spellbooker has a great first week.
Plan team socials for Toronto, while supporting planning and execution for other city hubs, to create energy and build connections across the team.
Assist with planning, coordination, and execution of internal and external events and meetings happening in the office, including weekly team lunches, team on-sites, board meetings and customer visits
Identify opportunities to improve workplace processes and implement efficiencies as appropriate.
Take on additional projects and responsibilities as assigned.

Executive Support

Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required.
Support executives with scheduling, calendar coordination, travel arrangements, and general operational support, including expense reporting, presentations, report preparation, etc.
Coordinate across teams to support executive initiatives, deadlines, and information flow.
Handle confidential and sensitive information with discretion and sound judgment.
Provide ad hoc administrative support to the broader team as needed.

QUALIFICATIONS

3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize, and thrive in a fast-paced environment.
Excellent written and verbal communication skills.
Proficient in Google Workspace, Microsoft Office, Notion, and Slack.
Experience with event coordination and travel management.
A proactive and positive attitude with the ability to work both independently and as part of a team.
Ability to maintain confidentiality and discretion in handling sensitive matters.
Available to work onsite 5 days a week at our office in Toronto.

WHY JOIN SPELLBOOK?

Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done
Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

Inclusive Hiring at Spellbook

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Our Compensation Philosophy

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role - including base salary and on-target commissions, where applicable - and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.

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More about this job

Responsibilities

The Workplace Experience Manager will oversee daily office operations, including facilities management, vendor relations, and event planning. Additionally, they will provide comprehensive administrative support to the executive leadership team, managing calendars, travel, and strategic project coordination.

Requirements

Candidates must have at least 3 years of experience in office management or executive support roles. Proficiency in office software suites and strong organizational, communication, and multitasking skills are required for this onsite position.

Skills

Office management
Executive assistance
Operations management
Budgeting
Vendor management
Event coordination
Travel management
Calendar management
Google Workspace
Microsoft Office
Notion
Slack
Onboarding
Communication
Multitasking
Discretion

Benefits

Group benefits
Mental health support
Paid time off
Holiday closure
Monthly paid meals
Wellness allowance
Parental leave top-ups
Stock option grants

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Executive Support
Office Management
Operations
Facilities Management
Vendor Relations
Event Planning
Onboarding
Google Workspace
Microsoft Office
Notion
Slack
Budgeting
Travel Management
Administrative Support
LegalTech
Series B
Startup
Toronto
Inventory Management
Calendar Coordination
Expense Reporting
Project Management
Confidentiality
Cross-functional Collaboration

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