Find work in Canada.

322,469 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
Deal Desk Sr. Manager
Atlas HXM
Canada
Drive faster internal and client-facing decisions on solutioning, pushing deals to an acceptable, well-reasoned resolution.
Added 38 mins ago
Senior Engineering Project Manager
Glass Roots Construction, LLC
Canada
$110,000 to $125,000 USD / year
…communicates complex OSP engineering concepts with precision to internal teams and with clarity and confidence to carrier clients and external…
Added 53 mins ago
Regional Director Ontario
United for Literacy formerly Frontier College
ON · Ontario, Canada
Full-time
Added 1 hour ago
Content and Communications Strategist
Poka EN
Montreal, QC
Manage internal contributors and external writers, designers, video partners, and agencies to ensure consistent quality and delivery.
Added 1 hour ago
Sales Manager (Pre-Construction)
Graywood
Oakville, ON
Full-time
Develop and execute sales strategies, campaigns, and programs in collaboration with internal teams
Added 1 hour ago
Vice President, Finance
Future Electronics
Kirkland, QC
Full-time
…including accounting, budgeting, forecasting, tax, treasury, internal controls, and financial operations, while fostering a high-performing team and supporting the achievement of…
Added 1 hour ago
Analyst Systems Support
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Mississauga, ON
Liaise with external application vendors and internal IT support infrastructure as appropriate to plan for and facilitate the installation and configuration of new or upgraded solutions.
Added 1 hour ago
IT & Business Application Support Specialist
Charton Hobbs Group
Montreal, QC
Full-time
Working with vendors, internal teams and IT leadership to resolve issues
Added 1 hour ago
Content and Communications Strategist
Poka Inc.
Montreal, QC
Full-time
Manage internal contributors and external writers, designers, video partners, and agencies to ensure consistent quality and delivery.
Added 4 hours ago
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
Full-time
Enhanced internal controls and governance while simplifying finance processes.
Added 7 hours ago
Workplace Experience Manager & Executive Support
Spellbook
Toronto, ON
$84,750 to $106,000 CAD / year
Full-time
…people together. You’ll support with planning and executing internal and external events held at our office, providing an exceptional experience in our space for customers, prospective…
Added 10 hours ago
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
Full-time
Enhanced internal controls and governance while simplifying finance processes.
Added 16 hours ago
VP, Accounting & Controllership (Husky)
Husky Technologies
Bolton, ON
Full-time
Enhanced internal controls and governance while simplifying finance processes.
Added 18 hours ago
First Year Committee Chair
The CUS
Vancouver, BC
Collaborate with the CUS VP and AVP of Internal Affairs through bi-weekly syncs to align on priorities and share updates
Added 18 hours ago
National Vice President, Priority Clients
Aviso Wealth
Remote, Canada
$145,000 to $160,000 CAD / year
Full-time · Remote
Collaborate with internal partners to ensure seamless service delivery and client engagement strategies with enterprise wide goals
Added 18 hours ago
National Vice President, Priority Clients
Aviso Wealth
Remote, Canada
$145,000 to $160,000 CAD / year
Full-time · Remote
Collaborate with internal partners to ensure seamless service delivery and client engagement strategies with enterprise wide goals
Added 19 hours ago
National Vice President, Priority Clients
Aviso
Vancouver, BC
$145,000 to $160,000 CAD / year
Full-time
Collaborate with internal partners to ensure seamless service delivery and client engagement strategies with enterprise wide goals
Added 1 day ago
Senior Enterprise Customer Success Manager
AfterShip
Toronto, ON
Build and execute proactive renewal strategies well ahead of contract dates, identifying risk early and mobilizing internal resources to defend and grow accounts, including in competitive…
Added 1 day ago
Health, Safety & Well-Being Partner (Cabico Coaticook)
Cabico&co
Coaticook, QC
Full-time
Train and raise awareness among internal and external collaborators on HSE best practices.
Added 1 day ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
…administration, customer service, programs, events, travel and internal support across the Toronto Rock Group. This role works closely with department across the organization to keep office…
Added 1 day ago
VP, Software Development - Delivery
Warner Bros. Discovery
Ottawa, ON
Full-time
Added 2 days ago
Clinical Sales Specialist(Winnipeg)
H.A.L.O Inc.
Winnipeg, MB
Full-time
…Officer/Chief Nursing Officer, you will serve as a key liaison between internal teams and external stakeholders, ensuring the seamless integration and utilization of our…
Added 2 days ago
Administration Head
Bondada Group
Burlington, ON
Full-time
Coordinate with relevant internal teams on emergency preparedness and workplace security.
Added 2 days ago
Lead Change Management Specialist
RBC
Toronto, ON
Full-time
Added 2 days ago
VP, Direct Venture Marketing
Wawanesa Insurance
Calgary, AB · AB · Winnipeg, MB · Toronto, ON · ON · Hybrid - Canada, ON · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
Working Business Language: English. This role is considered a head-office role and will be required to communicate with internal and external stakeholders across Canada where the primary…

Spellbook

Workplace Experience Manager & Executive Support

Toronto, ON, Canada

Pay: $84,750 to $106,000 CAD / year
Job type: Full-time
Experience: 3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Posting language: English
Posted: Sep 28, 2026

Apply About employer

Applications open in a new tab.

Original job description

Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work.

We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million.

*This is an existing vacancy

ABOUT THE ROLE

As the Workplace Experience Manager & Executive Support, you will play an integral role in creating a space that empowers and engages our team to do their best work. You’ll use your operational expertise to keep our office running smoothly, while managing budgets, inventory and coordinating with external vendors along the way. You will play a key role in enabling our executive leadership team (COO, CSO, CRO + VPs) to focus on strategic priorities by tackling email inboxes, organizing calendars, supporting with travel bookings and assisting with any other projects or initiatives as requested.

You’ll support onboarding efforts and will act as the main point of contact for new hires visiting our office, providing office tours and helping to set them up for success from Day 1. You will work cross-collaboratively with our distributed People and Operations teams to create cohesion across offices, city hubs and time zones, while planning local events from weekly team lunches to after-work socials to bring people together. You’ll support with planning and executing internal and external events held at our office, providing an exceptional experience in our space for customers, prospective employees and board members alike. No two days are the same in this role, and you’ll have exposure to working with employees at all levels and roles across the organization.

RESPONSIBILITIES

Workplace Experience

Own day-to-day operations of the Toronto office to ensure a productive and well-functioning space, from managing budgets and inventory to tackling deliveries and shared office calendars
Ensure a clean and safe work environment by proactively reporting safety concerns and/or addressing cleanliness issues in a timely manner
Manage office supplies, equipment, and vendor relationships, including ordering, maintenance, and repairs.
Serve as the primary liaison with the landlord and building management on maintenance and facilities matters.
Support with new hire onboarding logistics - handling equipment and peripheral ordering, shipping swag, coordinating office tours - so every new Spellbooker has a great first week.
Plan team socials for Toronto, while supporting planning and execution for other city hubs, to create energy and build connections across the team.
Assist with planning, coordination, and execution of internal and external events and meetings happening in the office, including weekly team lunches, team on-sites, board meetings and customer visits
Identify opportunities to improve workplace processes and implement efficiencies as appropriate.
Take on additional projects and responsibilities as assigned.

Executive Support

Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required.
Support executives with scheduling, calendar coordination, travel arrangements, and general operational support, including expense reporting, presentations, report preparation, etc.
Coordinate across teams to support executive initiatives, deadlines, and information flow.
Handle confidential and sensitive information with discretion and sound judgment.
Provide ad hoc administrative support to the broader team as needed.

QUALIFICATIONS

3+ years of experience in a workplace experience, office management, executive assistance, or a similar role.
Strong organizational skills and attention to detail.
Ability to multitask, prioritize, and thrive in a fast-paced environment.
Excellent written and verbal communication skills.
Proficient in Google Workspace, Microsoft Office, Notion, and Slack.
Experience with event coordination and travel management.
A proactive and positive attitude with the ability to work both independently and as part of a team.
Ability to maintain confidentiality and discretion in handling sensitive matters.
Available to work onsite 5 days a week at our office in Toronto.

WHY JOIN SPELLBOOK?

Embrace autonomy and accountability in a flexible work environment; we focus on outcomes and empower you to determine how to get the job done
Access our company-paid group benefits for you and your family, with $1,000 towards mental health support
Disconnect during our holiday closure and take advantage of our generous time off policies throughout the year
Enjoy monthly paid meals, an annual wellness allowance to support your well-being and parental leave top-ups as your family grows
Secure your stake in our success; you’ll receive competitive stock option grants as a pivotal early employee

Inclusive Hiring at Spellbook

We are committed to creating an inclusive and supportive candidate experience. Should you require any accommodation whatsoever during the interview process, please inform us without any hesitation. Spellbook is dedicated to ensuring equal treatment and opportunity in all phases of recruitment, selection, and employment, in compliance with employment law. We do not discriminate based on gender, race, religion, national origin, ethnicity, disability, gender identity/expression, sexual orientation, veteran or military status, or any other protected category. Spellbook is proud to be an equal opportunity employer, fostering a culture of inclusivity and maintaining a work environment that is free from discrimination, harassment, and retaliation.

Use of Artificial Intelligence in Recruitment

Spellbook uses artificial intelligence (AI) responsibly to support administrative and efficiency-focused aspects of our recruitment process. This includes activities such as drafting job descriptions, generating interview questions, note-taking and recordings, and supporting sourcing and scheduling workflows. All candidate evaluations, interviews, and hiring decisions are made by members of the Spellbook team. While AI tools may assist with screening and assessment, they do not replace human judgment in selection decisions. Our use of AI is intended to streamline routine tasks, improve consistency, and enhance the overall candidate experience. We are committed to upholding principles of fairness, transparency, and accountability in all hiring activities. Spellbook regularly reviews its recruitment practices to mitigate bias and to ensure alignment with applicable laws and evolving best practices.

Our Compensation Philosophy

Spellbook uses industry benchmark data to establish compensation bands for all roles. The salary range listed for a position reflects the expected total wage range for the role - including base salary and on-target commissions, where applicable - and may span multiple career levels. Final compensation is determined during the interview process based on factors such as experience, skills, scope, and role level. In addition to base salary and applicable commissions, total rewards may include equity, health and wellness benefits, and other company programs. Full details will be shared during the interview process.

Apply About employer

More about this job

Responsibilities

The Workplace Experience Manager will oversee daily office operations, including facilities management, vendor relations, and event planning. Additionally, they will provide comprehensive administrative support to the executive leadership team, managing calendars, travel, and strategic project coordination.

Requirements

Candidates must have at least 3 years of experience in office management or executive support roles. Proficiency in office software suites and strong organizational, communication, and multitasking skills are required for this onsite position.

Skills

Office management
Executive assistance
Operations management
Budgeting
Vendor management
Event coordination
Travel management
Calendar management
Google Workspace
Microsoft Office
Notion
Slack
Onboarding
Communication
Multitasking
Discretion

Benefits

Group benefits
Mental health support
Paid time off
Holiday closure
Monthly paid meals
Wellness allowance
Parental leave top-ups
Stock option grants

Visa sponsorship

Not detected in the job text

Keywords

Workplace Experience
Executive Support
Office Management
Operations
Facilities Management
Vendor Relations
Event Planning
Onboarding
Google Workspace
Microsoft Office
Notion
Slack
Budgeting
Travel Management
Administrative Support
LegalTech
Series B
Startup
Toronto
Inventory Management
Calendar Coordination
Expense Reporting
Project Management
Confidentiality
Cross-functional Collaboration

Report this job