Accounts Payable Specialist
- Woodbridge, ON, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- 1–3 years of experience in Accounts Payable or a similar accounting role
- Posting language
- English
- Posted
Original job description
Sporting Life Group is a proudly Canadian family of retail banners, Sporting Life, Golf Town, and Team Town Sports, united by a shared passion for sport and active living.
From individual pursuits to team sports, we offer the best equipment, expert services, and experiences to help Canadians play, move, and live well.
Why Work Here?
The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling merchandise and non-merchandise invoices as well as the reconciliation of monthly statements for vendor partners. This position will also be responsible for the completion of daily audit and reconciliation of sales and associated payments received, as well as the related monthly month-end close responsibilities.
Invoice Processing
This posting is for an open existing role in our organisation.
Sporting Life Group is an equal opportunity employer and committed to providing accommodations for persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, please advise the Sporting Life Human Resources team of any accommodations required to ensure fair and equitable access through the recruitment and selection process.
From individual pursuits to team sports, we offer the best equipment, expert services, and experiences to help Canadians play, move, and live well.
Why Work Here?
- Access to our benefits package, with the choice of different levels of health, dental, and vision coverage to suit you.
- Employee discounts at Golf Town, Sporting Life, and Team Town Sports that are shareable with friends and family.
- Team-first culture that celebrates an active, sports lifestyle.
- Fun, fast-paced hybrid environment where your passion for sport and style belongs.
- Vendor Pro Deals and expert product training to fuel your knowledge and performance.
- A salary range of $50,000-$52,000 (dependent on experience), bonus, and opportunities to grow your career in the sports lifestyle.
The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling merchandise and non-merchandise invoices as well as the reconciliation of monthly statements for vendor partners. This position will also be responsible for the completion of daily audit and reconciliation of sales and associated payments received, as well as the related monthly month-end close responsibilities.
Invoice Processing
- Receive, review, and process vendor invoices for accuracy, proper authorization, and compliance with company policies
- Perform two-way and three-way matching (Invoice, PO, and Receiving)
- Code invoices to appropriate GL accounts, cost centers, and projects
- Process non-PO invoices in accordance with approval workflows
- Respond to vendor inquiries regarding invoice status and payment details
- Resolve invoice discrepancies, pricing issues, and missing documentation
- Maintain accurate vendor records, including tax and payment information
- Assist with payment runs (EFT, ACH, wire, cheque) as per payment schedules
- Ensure adherence to internal controls and segregation of duties
- Support audit requests by providing invoice documentation and reconciliations
- Assist with vendor statement reconciliations
- Identify and escalate aged invoices and discrepancies
- Support month-end close by ensuring invoices are posted accurately and on time
- Follow standard operating procedures and contribute to process improvements
- Assist with AP clean-ups, backlog reduction, and system testing when required
- Support ad-hoc tasks assigned by AP Supervisor or Manager
- Diploma or degree in Accounting, Finance, or a related field (or equivalent experience)
- 1–3 years of experience in Accounts Payable or a similar accounting role
- Experience with D365 or similar
- Strong working knowledge of Microsoft Excel
- Understanding of basic accounting principles
- Strong attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines
- Good communication and interpersonal skills
- Team-oriented with a proactive mindset
- Experience with D365, EDI processing and Exflow
This posting is for an open existing role in our organisation.
Sporting Life Group is an equal opportunity employer and committed to providing accommodations for persons with disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, please advise the Sporting Life Human Resources team of any accommodations required to ensure fair and equitable access through the recruitment and selection process.
More about this job
Responsibilities
Process and verify merchandise and non-merchandise invoices, manage vendor inquiries and discrepancies, assist with payment runs, and reconcile vendor statements. Perform daily sales and payment audits, support month-end close and audit requests, and contribute to AP process improvements and backlog reduction.
Requirements
A diploma or degree in accounting, finance, or a related field - or equivalent experience - is requested, along with 1–3 years of accounts payable or similar accounting experience. Candidates should have experience with D365 or similar systems, strong Excel skills, basic accounting knowledge, accuracy, communication skills, and the ability to manage priorities and deadlines.
Skills
- Accounts Payable
- Invoice Processing
- Two-Way and Three-Way Matching
- Vendor Management
- Payment Processing
- Account Reconciliation
- Month-End Close
- Microsoft Excel
- D365
- EDI Processing
- Exflow AI
- General Ledger Coding
- Internal Controls
- Attention to Detail
- Communication
- Time Management
Benefits
- Health Coverage
- Dental Coverage
- Vision Coverage
- Employee Discounts
- Bonus
- Career Growth Opportunities
- Vendor Product Deals
- Product Training
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Retail
- Administrative
Keywords
- Accounts Payable
- Invoice Processing
- Vendor Invoices
- Merchandise Invoices
- Non-Merchandise Invoices
- Two-Way Matching
- Three-Way Matching
- Purchase Orders
- Receiving
- General Ledger
- Cost Centers
- Vendor Management
- EFT
- ACH
- Wire Transfers
- Cheque Payments
- Internal Controls
- Segregation of Duties
- Vendor Statement Reconciliation
- Month-End Close
- Microsoft Excel
- D365
- EDI Processing
- Exflow AI
- Audit Support
- Accounting Principles
- Process Improvement
- Retail