Office & administration jobs in Canada

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Added 15 days ago
CG
Executive Assistant to the Consul General
Consulate General of Israel in Toronto and Western Canada
Toronto, ON
- Full-time
…will serve as a key point of contact for the Consul General's office, working closely with diplomatic staff, government officials, community leaders, and external…
Added 15 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON · Scarborough, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM - 5:00 PM (five days per week in-office), based on operational needs
Added 15 days ago
JI
Office Administrator - 12 Month Contract
J.D. Irving, Limited
Saint John, NB
- Full-time
Post-secondary education in Office Administration, Business Administration, or a related field.
Added 15 days ago
YH
Administrative Assistant - Ambulatory Care Program - Regular Part Time
Yukon Hospital
Whitehorse, YT
- Part-time
Knowledge of medical office procedures, technology and terminology;
Added 15 days ago
A
Executive Assistant, CIO
AIMCo
Calgary, AB
- Full-time
…ability to manage competing priorities while enabling the CIO office and the senior investment leadership team to operate at their best. This Role is located in our Calgary office in a…
Added 15 days ago
H
Medical Office Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Administration
Added 15 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Assiniboia, SK
- Full-time
One (1) year experience in an office environment
Added 15 days ago
S
ES-NU26-58 Administrative Assistant, IES
Springboard
Toronto, ON
- Full-time
Monday to Friday, 8-hour shift from 9:00 AM – 5:00 PM (five days per week in-office), based on operational needs
Added 15 days ago
Procurement Manager
Amrize
Richmond, BC
Added 15 days ago
Account Administration Officer
Scotiabank
Ottawa, ON
As an Account Administration Officer, you will be responsible for providing administrative support to the MD Private Investment Counsel and MD Management Ltd lines of business.
Added 15 days ago
KC
Administrative Assistant
K2 Capital
Vancouver, BC
- Full-time
This position combines executive assistance, office administration, and tenant and vendor coordination. You will have meaningful responsibility, direct exposure to a capital markets…
Added 15 days ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Blandford-Blenheim, ON · Merlin, ON · Blenheim, ON
- Part-time
Assist with monitoring cleaning and office supplies and request replacements when needed
Added 15 days ago
AC
Spécialiste Des Contrats/contract Specialist
Aston Carter
Dorval, QC
- $30 to $40 CAD / hour
- Contract
Vous travaillerez sur place dans l'un de nos établissements de Montréal au moins deux jours par semaine, parfois plus, selon la politique applicable
Added 15 days ago
Operations Supervisor and Driver - Durham
Diabetes Canada / National Diabetes Trust
Clarington, ON · Oshawa, ON
Knowledge of common office equipment, systems, and technologies
Added 15 days ago
M
Executive Assistant
Metrolinx
Toronto, ON
- Full-time
This role is an in-office position based at 97 Front Street/20 Bay Street, Toronto. Our team is highly collaborative, and much of our work benefits from in person co creation, relationship…
Added 15 days ago
EP
Commercial Property Manager
Edison Properties Winnipeg
Winnipeg, MB
- Full-time
Proficiency with office software and property management systems, and comfort working with digital records and reporting tools.
Added 15 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Administration
Added 15 days ago
B&
Security Manager (Healthcare)
Black & McDonald Limited
Toronto, ON
- Full-time
Added 15 days ago
C
Receptionist/Concierge
Chartwell
Guelph, ON
- Part-time
Maintain accurate records, files, and office documentation
Added 15 days ago
SI
Administrative Assistant
Stalwart Insurance Group
Vancouver, BC
- Full-time
Proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Google Workspace.
Added 15 days ago
KS
Procurement Manager
Kelly Services (Canada), Ltd.
Toronto, ON
- Contract
Experience with Ariba, Coupa, and Microsoft Office.
Added 15 days ago
NC
Administrative Assistant
Native Counselling Services of Alberta
AB · Edmonton, AB
- $48,000 to $50,000 CAD / year
- Full-time
Added 15 days ago
QM
Adjoint(e) administratif(ive) / Administrative Assistant
Quantum Management Services Ltd.
Montreal, QC
- Full-time
- Diploma or Certificate (DEC/AEC) in Office Administration, Secretarial Studies, or Administrative Techniques
Added 15 days ago
SC
Creative Retail Sourcing Specialist (Buyer)
Sheridan College
Oakville, ON
- Full-time
Added 15 days ago
3S
Fractional Chief Revenue Officer
3 Step Recruitment Inc.
Waterloo, ON
- Full-time

Springboard

ES-NU26-58 Administrative Assistant, IES

Toronto, ON, Canada

$51,547.35 per annum · Full-time

Apply on jobs.workable.com About employer

Applications open in a new tab.

Job details

Pay: $51,547.35 per annum
Job type: Full-time
Posting language: English
Posted: Oct 26, 2026

Original job description

ABOUT US

Springboard's mission is to build stronger communities by helping youth and adults develop the skills they need to reach their full potential. As a charitable organization, we deliver innovative, professional and diverse programming by establishing partnerships between our clients and their community. Springboard’s program areas include community justice, employment, developmental services, youth justice, Weed out The Risk and The Community Learning HUB.

WHO WE ARE

People are at the centre of everything we do. We foster opportunities for skills development, personal growth and social interaction. We also actively promote work/life balance and mental health supports. We foster communication across the agency, from our Town Halls to our quarterly Springboard orientations. We are a learning organization and our people have the opportunity to provide feedback into all areas of the organization.

We have an active Employee Engagement Committee that focuses on connecting staff through communication, a rewards and recognition program, career development initiatives and social/team building opportunities. Springboard offers a comprehensive benefits package for full time, permanent staff and, a savings plan for all permanent positions.

THE OPPORTUNITY

Job Class

Non-Union

Department

Employment Services

Location

3195 Sheppard Ave E, Toronto ON (Scarborough)

Status

Full-time, Contract (Contract ending March 31, 2027)

Pay Rate

$51,547.35 per annum

Vacancy Number

EMP-NU26-58

Number of vacancies

Available

Immediately

Hours/Shifts

Monday to Friday, 8-hour shift from 9:00 AM – 5:00 PM (five days per week in-office), based on operational needs. Schedules are subject to change to meet departmental needs.

Integrated Employment Services (IES) Program The IES program provides tailored support for individuals facing barriers to employment, helping them achieve meaningful, long-term outcomes. By addressing the unique challenges of each client, we create pathways to sustainable employment that transform lives and strengthen communities.

Reporting to the Supervisor, the Administrative Assistant will provide administrative support to our Employment program team. This role plays a key part in ensuring accurate documentation, timely data entry, and smooth day-to-day administration operations to support service delivery. The duties and responsibilities of this position includes but not limited to:

. Managing data for the employment department’s programs;

· Entering, updating, and maintaining client data in internal databases

· Strong focus on financial management, liaising with internal accounting department

· Supporting file management, documentation tracking, and record clean-up

· Assisting with scheduling appointments, meetings, and interviews

· Preparing reports, spreadsheets, and basic correspondence

· Supporting compliance with program reporting and documentation requirements

· Responding to internal inquiries and supporting team workflow as needed

· Adhering to agency policies, funder guidelines and related legislations.

This is a non-union/non-management position.

Two years of experience in an administrative assistant or office support role
Strong attention to detail and ability to manage high-volume data entry
Experience working with databases, spreadsheets, and digital file systems
Proficient in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace
Strong mathematical skills for financial documentation
Excellent organizational skills to prioritize multifaceted program and operational responsibilities to ensure timely completion of tasks
Excellent problem solving, analytical skills, and decision-making skills in order to prioritize and deal with issues as they arise or refer to a higher authority in a timely manner, if necessary
Experience supporting employment, social services, or community programs is an asset

Preferred Qualifications:

· Ability to work well under pressure to ensure minimal interruption in service delivery

· Practical experience with Future Fit AI Platform

. Working knowledge of Integrated Employment Services

APPLICATION INSTRUCTIONS

Thank you for your interest in working with Springboard. Please submit cover letter and resume in one document. Employment requires satisfactory VSS, references and proof of education. Deadline for applications is November 10, 2026. Only selected candidates will be contacted.

Resumes received after the above-stated deadline will be considered at the discretion of the hiring supervisor. No phone calls please. Thank you for applying.

AI in our Hiring Process: We use an application tracking system with AI-assisted tools to help us stay organized and review applications efficiently. While technology supports the process, it never replaces human judgment. Every application is personally reviewed by the hiring manager, and all hiring decisions are made by people - not AI.

Springboard values the diverse skills and experiences and is committed to an inclusive and accessible environment. Accommodations are available throughout the recruitment process upon request.

Why Join Springboard?

Be part of a mission-driven, inclusive organization that values people and impact.
Comprehensive benefits package and pension plan.
Access to training, mentorship, and career development opportunities.
A dynamic team environment focused on learning, growth, and making a difference.
Active Employee Engagement Committee that focuses on connecting staff through communication, a rewards and recognition program, career development initiatives and of course, social and team building opportunities.

Apply on jobs.workable.com About employer

More about this job

Responsibilities

The Administrative Assistant will manage client data, maintain internal databases, and provide financial and administrative support to the employment services team. They are responsible for ensuring accurate documentation, preparing reports, and facilitating smooth day-to-day operations within the program.

Requirements

Candidates must have at least two years of experience in an administrative or office support role and possess strong data entry and mathematical skills. Proficiency in Microsoft Office or Google Workspace is required, along with excellent organizational and problem-solving abilities.

Skills

Data entry
Financial management
File management
Microsoft Office
Google Workspace
Mathematical skills
Organizational skills
Problem solving
Analytical skills
Decision-making
Documentation
Reporting
Communication
Database management
Compliance

Benefits

Pension plan
Savings plan
Training opportunities
Mentorship
Career development initiatives
Rewards and recognition program
Mental health supports

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Employment Services
Data Entry
Financial Management
Database Management
Microsoft Office
Google Workspace
Record Keeping
Compliance
Reporting
Social Services
Future Fit AI Platform
Integrated Employment Services
Documentation
Office Support
Non-union
Full-time
Contract

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Office & administration jobs in Canada

Executive Assistant to the Consul General