Administrative Assistant
- Toronto, ON, Canada
Pay: From CA$20.00 per hour · Full-time
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Job details
- Pay
- Pay: From CA$20.00 per hour
- Job type
- Full-time
- Experience
- · 1-3 years of relevant experience in an office environment
- Posting language
- English
- Posted
Original job description
Pay: From CA$20.00 per hour
Job description
Greetings from Square Yards Real Estate Inc.
Square Yards is currently hiring a Jr Deals Administrator. The position's primary duties include managing the front desk and performing other administrative tasks.
Work Hours: Monday to Friday, 10:00 AM to 6:00 PM/9:30AM to 5:30PM
Office Location: North York
Duties and Responsibilities· Broker Load – Input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions, etc.,), enter listing information and appointment instructions
· Offer – Preparation of offers, amendments, waivers, and other related forms/documents
· Agent Activities – Booking of open house, preparation of feature sheets, photocopying and filling of all listings and legal documents
· Review all transactions and ensure they are completed and recorded as per company policy. Also ensure they are in good order and are compliant
· Perform duties such as preparation of invoices, and collection of invoices
· Prepare trade record sheets and other required deals related documents
· Ensure all deals related paperwork is properly filed, updated and maintained as per company policy
Follow-up with clients as required for completion of pendencies.
· Ensure all deals related paperwork is forwarded to appropriate parties as per company policy
· Assist with general accounting tasks as required
· Other duties as assigned.
Requirements
· 1-3 years of relevant experience in an office environment
· Proficient in Microsoft Office
· Strong email communication skills
· Strong communication skills
· Comfortable multi-tasking and prioritizing tasks without guidance
· Excellent interpersonal skills
Job Type: Full-time
Pay: Open for negotiation
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Deals Administrator: 1-2 years
Work Location: In office
Job Types: Full-time, Permanent
Work Location: In person
More about this job
Responsibilities
Manage front desk and real estate deal administration, including MLS listings, offers, transaction documents, and agent support. Review, file, and forward deal paperwork, follow up with clients, prepare invoices, and assist with general accounting.
Requirements
Requires 1–3 years of relevant office experience, with 1–2 years of Deals Administrator experience specified. Candidates should be proficient in Microsoft Office, communicate effectively by email and in person, and be able to multitask and prioritize independently.
Skills
- Microsoft Office
- Email Communication
- Written Communication
- Interpersonal Skills
- Multitasking
- Task Prioritization
- MLS Listing Administration
- Offer Preparation
- Document Management
- Transaction Review
- Invoice Preparation
- General Accounting
- Client Follow-Up
- Front Desk Administration
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Sales
- Finance & Accounting
Keywords
- Real Estate
- Deals Administrator
- Administrative Assistant
- Front Desk
- MLS Listings
- Listing Documents
- Price Changes
- Extensions
- Offer Preparation
- Amendments
- Waivers
- Open Houses
- Feature Sheets
- Legal Documents
- Transaction Review
- Company Policy Compliance
- Invoices
- Trade Record Sheets
- Document Filing
- Client Follow-Up
- General Accounting
- Microsoft Office
- Email Communication
- Multitasking
- Task Prioritization