Jobs in Canada

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Added 2 mins ago
KS
Logistics Coordinator
Kelly Services (Canada), Ltd.
Hawkesbury, ON
- $25 to $35 CAD / hour
- Contract
Assist the Administration Manager and Supply Chain in evaluating current couriers and brokerage
Added 2 mins ago
NF
Safety & Data Coordinator Featured
Northumberland Ferries Limited
Halifax, NS
- Full-time
Northumberland Ferries Limited (NFL) and Bay Ferries Limited (BFL) are seeking a Safety & Data Coordinator to join our Safety & Security team. This is an exciting opportunity to play a key…
Added 2 mins ago
PS
Portfolio Administrative Coordinator
Paladin Security Group Ltd
Burnaby, BC
- $49,000 to $55,000 CAD / year
- Full-time
…Managers, site teams, and field personnel to ensure smooth daily administration, high safety standards, and effective communication across multiple…
Added 2 mins ago
PS
Corporate Security and Emergency
Paladin Security Group Ltd
Richmond, BC
- $42.5 CAD / hour
- Full-time
Diploma in Business Administration, Public Administration, Emergency Management, Security Management, Criminology, or a related field (or an equivalent combination of education and relevant…
Added 2 mins ago
PS
Portfolio Resource Coordinator/Trainer
Paladin Security Group Ltd
Moncton, NB
- $48,500 CAD / year
- Full-time
The Portfolio Resource Coordinator/Trainer plays a critical role in supporting operational excellence across the region by delivering training programs, ensuring workforce compliance, and…
Added 2 mins ago
PS
Portfolio Resource Coordinator
Paladin Security Group Ltd
Burnaby, BC
- $50,000 to $55,000 CAD / year
- Full-time
As a Portfolio Resource Coordinator, you will manage resource coordination and strategic scheduling for your assigned portfolio. You will work alongside Site Supervisors, security guards,…
Added 2 mins ago
PS
Regional Project Coordinator
Paladin Security Group Ltd
Calgary, AB
- $65,000 to $75,000 CAD / year
- Full-time
The Regional Project Coordinator is a developmental role for a motivated professional passionate about operational excellence, strategic initiatives, and building strong business…
Added 17 mins ago
NH
Workforce & Small Business Coordinator
Neba Hut'en Development Corporation
Fraser Lake, BC
- Full-time
Job Title: Workforce & Small Business Coordinator
Added 17 mins ago
NE
Mining Logistics Coordinator
Northern Employment Solutions Inc
ON · Ontario, Canada
- Contract
7 days on site and 7 days off working 12 hour shifts
Added 17 mins ago
SS
Personal Assistant
SSI ShipConstructor
Victoria, BC
- Part-time
High school diploma or equivalent; post-secondary education in business administration or a related field is an asset
Added 17 mins ago
RU
Donor Relations Coordinator
Redeemer University
Hamilton, ON · Ancaster, Ontario
- Part-time
Reporting to the Director, Donor Relations, the Donor Relations Coordinator supports the operational coordination of Redeemer University’s annual and monthly giving programs, including…
Added 32 mins ago
PS
Portfolio Resource Coordinator- Healthcare
Paladin Security Group Ltd
AB · Edmonton, AB
- $47,000 CAD / year
- Full-time
Title: Portfolio Resource Coordinator - Healthcare
Added 32 mins ago
CL
Housing & leasing Coordinator
Campus Living Centres
Toronto, ON
- Full-time
The Off-Campus Housing Coordinator must possess strong communication skills, both verbal and written, and demonstrate leadership · Must possess verbal and written communication skills
Added 32 mins ago
EM
Coordinator, Administrative
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Provide administration and professional support services for all activities of the department, direct executive assistance to departmental leaders, and oversees the department needs.…
Added 47 mins ago
V
Assistant Branch Manager - Fairview
Vancity
Vancouver, BC
- Full-time
Post Secondary Education/Diploma (Business Administration or Finance)
Added 48 mins ago
QM
Coordonnateur principal des ressources humaines / Senior Human Resources Coordinator
Quantum Management Services Ltd.
Montreal, QC
- $85,000 CAD / year
- Full-time
Well-established, highly structured property management company seeking a Senior Human Resources Coordinator to join their HR team.
Added 48 mins ago
TR
Coordinator, Trade and Growth Programs WTC-T
Toronto Region Board of Trade
Toronto, ON
- Full-time
The Toronto Region Board of Trade (the Board) is seeking a Coordinator, Trade and Growth Programs, WTC, reporting into the Director, Trade and Growth Programs, WTC. This role plays a…
Added 48 mins ago
TR
Coordinator, Trade and Growth Programs, WTC-T
Toronto Region Board of Trade
Toronto, ON
- $55,000 to $80,000 CAD / year
- Full-time
The Toronto Region Board of Trade (the Board) is seeking a Coordinator, Trade and Growth Programs, WTC, reporting into the Director, Trade and Growth Programs, WTC. This role plays a…
Added 48 mins ago
ST
Treasury Analyst
Shah Trading Company
Toronto, ON · Scarborough, ON
- Full-time
We are currently seeking an experienced Senior Accounts Receivable Coordinator to join our Finance team at our Scarborough Head Office.
Added 1 hour ago
Client Service Coordinator
Bayshore
Thunder Bay, ON
Are you passionate about making a difference in patient care? Join our dynamic team as a Client Scheduling Coordinator and be the vital link between patients, families, and healthcare…
Added 1 hour ago
Manager, Capital Projects
Rocky View County
Rocky View No 44, AB · Rocky View County, AB
The Manager provides directions to Project Manager and Project Coordinator positions.
Added 1 hour ago
FH
Registered Nurse/Registered Psychiatric Nurse, Community Mental Health & Substance Use - Developmental Disabilities, Adult - Surrey
Fraser Health
Surrey, BC
- Part-time
Added 1 hour ago
Student Support, Software and Data Analysis Coordinator
George Brown Polytechnic
Toronto, ON
Must have worked in an environment that required strong computer skills and knowledge
Added 1 hour ago
BH
Human Resource Services Coordinator - Temporary FT - Catholic Education Centre
Brant Haldimand Norfolk Catholic District School Board
Brantford, ON
- Temporary
…replacement coverage, performance appraisal (tracking), salary administration, job descriptions and job…
Added 1 hour ago
NM
Client Care Coordinator - PT
NuVista Mental Health
Ottawa, ON
- $20 CAD / hour
- Internship
The Client Care Coordinator will provide ongoing support for a multidisciplinary clinic. Reporting to the Clinic Operations Manager, you will be the first point of contact for clients…

SSI ShipConstructor

Personal Assistant

Victoria, BC, V8T 5M3, Canada

Part-time

Apply on ssicorporate.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Part-time
Experience: Minimum of 2 years of experience in an administrative, assistant, or coordinator role (executive or personal assistant experience is an asset)
Working hours: 20 hours per week
Posting language: English
Posted: Nov 13, 2026

Original job description

About the Opportunity

SSI is seeking a Personal Assistant to join our team in a hybrid role that begins part time, with a guaranteed minimum of 20 hours per week and the possibility to transition to full-time employment. In this role, you will provide day-to-day administrative and logistical support to a senior executive, managing schedules, travel, appointments, and a range of personal and household tasks so they can remain focused on leading the business.

The Position

This position calls for a high degree of discretion, confidentiality, trust, reliability, and attention to detail. If you are organized, dependable, and enjoy staying a step ahead, we would love to hear from you.

SSI is a global software company servicing the needs of the offshore and marine industries all over the globe for over 30 years. We are proud to offer a fully inclusive culture and workplace welcoming ALL people with relevant skills and experience to our flat organizational structure, working with self-directed teams using Agile Principles as well as our own defined SSI Principles to guide us in our daily work.

Duties and Responsibilities:

Coordinate and schedule meetings, confirm meetings with external attendees one day in advance, and keep the calendar accurate
Arrange travel, including flights, accommodations, and ground transportation, and keep itineraries current in TripIt
Monitor BambooHR for new hires and schedule intro meetings
Research upcoming conferences, manage membership renewals, and prepare and issue purchase orders
Schedule and track personal and family appointments, such as eye exams, dental hygiene, and haircuts
Arrange and monitor household maintenance and repairs, such as gutter cleaning and garden maintenance, and track renewals and documentation, including car insurance, passports, and licenses
Coordinate arrangements for birthdays, holidays, and special occasions, including gifts, reminders, dinner reservations, and catering trays
Plan and coordinate personal projects, including moves, renovations, house decorating, and cleaning, and propose outings and activities the family can enjoy
Complete errands such as grocery shopping and dry cleaning pickup, including last-minute requests
Prepare meals for the family occasionally, as needed
Review the personal assistant planner board regularly, and use Microsoft Teams and email to gather information needed to complete tasks

What We Look For:

High school diploma or equivalent; post-secondary education in business administration or a related field is an asset
Minimum of 2 years of experience in an administrative, assistant, or coordinator role (executive or personal assistant experience is an asset)
Demonstrated experience managing calendars, arranging travel, balancing multiple priorities, and anticipating needs
Working knowledge of Microsoft 365 (Outlook, Teams) and the ability to learn new tools such as BambooHR and TripIt
Demonstrated ability to handle confidential and personal information with discretion
A valid driver’s license and reliable transportation are required

About the Benefits

SSI offers a competitive compensation package that includes a full benefits package, competitive wages and profit-sharing, as well as education benefits, self-paced learning opportunities, and the opportunity to work remotely. Only those selected for an interview will be contacted.

If you enjoy working in a fast-paced dynamic environment and want to take your career to the next level with a local employer of choice – Apply to SSI today!

Apply on ssicorporate.bamboohr.com About employer

More about this job

Responsibilities

The Personal Assistant provides administrative and logistical support to a senior executive by managing schedules, travel, and appointments. They also handle various personal and household tasks to ensure the executive can focus on business leadership.

Requirements

Candidates must have a high school diploma or equivalent and at least 2 years of experience in an administrative or assistant role. Proficiency in Microsoft 365 and the ability to handle confidential information with discretion are required.

Skills

Administrative support
Calendar management
Travel arrangements
Microsoft 365
Outlook
Microsoft Teams
BambooHR
TripIt
Confidentiality
Attention to detail
Logistical support
Purchase orders
Time management
Communication
Organization

Benefits

Full benefits package
Competitive wages
Profit-sharing
Education benefits
Self-paced learning opportunities
Remote work

Visa sponsorship

Not detected in the job text

Keywords

Personal Assistant
Administrative
Hybrid
Microsoft 365
Outlook
Microsoft Teams
BambooHR
TripIt
Calendar Management
Travel Coordination
Logistics
Purchase Orders
Confidentiality
Agile Principles
Software Industry
Marine Industry
Offshore Industry
Profit-sharing
Remote Work

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Work requirements

Jobs in Canada