Office administrator jobs in Canada

Group jobs by employerEmail me new jobs Save this search

Added 1 month ago
SF
IT Office Coordinator
St. Francis Xavier University
Antigonish, NS
- Full-time
The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This…
Added 1 month ago
AS
Office Coordinator
AWP Safety
Dartmouth, NS
- Up to $17.75 CAD / hour
- Full-time
The Office Coordinator will play an essential role in AWP Safety’s growth by assisting the Operations team with multiple projects and duties, including but not limited to systems…
Added 1 month ago
TE
Office Administrator
Techmation Electric & Controls Ltd.
Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Candidates must have a minimum of 2 years work experience in an administrative role · Candidates Must Have
Added 1 month ago
YV
Office Manager
Yama Vans
Calgary, AB
- Full-time
The Office Manager is the administrative backbone of Yama Vans. You'll own office administration, day-to-day finance data entry, and executive support - keeping the business running and the…
Added 1 month ago
M
Office Administrator
Mace
Toronto, ON
- Full-time
Arranges accounts and purchasing arrangements with suppliers for courier services, printing, office supplies, personal protective equipment (PPE), and signage.
Added 1 month ago
C&
Coordonnateur(trice) de bureau / Office Coordinator (contrat/contract)
Cushman & Wakefield
Montreal, QC
- Full-time
Energetic and efficient front desk and office support person to work in operations for a commercial real estate services company within the Montreal Area. The candidate will work closely…
Added 1 month ago
LL
OFFICE MANAGER & SALES SUPPORT
Lifetimes Limited Partn
Orillia, ON
- $50,000 CAD / year
- Full-time
Must have a valid drivers licence
Added 1 month ago
BG
Office Administrator_CA
Brandt Group of Companies
Watrous, SK
- Full-time
Brandt Tractor Ltd is currently seeking an Office Administrator for our Watrous Agriculture location.
Added 2 months ago
P
55-26 FTT Clinical Administrative Coordinator
Pathways
Belleville, ON
- Full-time
The successful candidate must have the following qualifications/experience:
Added 5 months ago
CF
Medical Office Administrator
CHARM Fertility
Oakville, ON
- Full-time
We seek a dedicated Medical Office Administrator (MOA) to join our dynamic team. This pivotal role involves managing daily clinic operations, promoting a range of specialized services, and…
Added 1 month ago
S
Réceptionniste et coordonnateur(trice) de bureau / Receptionist & Office Coordinator
Smardt
Dorval, QC
- Full-time
…technology, we are looking for a proactive and positive Reception and Office Coordinator to help ensure our Dorval office runs smoothly every…
Added 1 month ago
ME
Office Coordinator-Part Time
Mad Engine Global LLC
Toronto, ON
- $20 to $22 CAD / hour
- Part-time
Job Summary: The Part-time Office Coordinator ensures the smooth operation of the office by managing daily activities, maintaining supplies, and implementing procedures. Responsibilities…
Added 1 month ago
TS
Office Manager/Bookkeeper
TalentSphere Staffing Solutions
Airdrie, AB
- Full-time
Location: Richmond Hill, ON | Full-Time | In-Office
Added 1 month ago
RP
Reporting & Administration Analyst
RECRUITMENT PARTNERS INC.
Calgary, AB
- Contract
Advanced Excel skills with strong proficiency in Microsoft Office applications; Power BI experience is an asset.
Added 1 month ago
CI
Coordonnateur(trice) marketing et administratif(ve) | Marketing & Administrative Coordinator
Colliers International
Montreal, QC
- Full-time
Une maîtrise de niveau avancée de la suite Office, y compris MS Word, Excel et PowerPoint.
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
PG
Office Administrator
Pangeo Group
Vaughan, ON
- $48,000 to $62,000 CAD / year
- Full-time
Project North PES is Pangeo's new aluminum die casting and machining plant in Vaughan, Ontario. As Office Administrator, you keep the site's administration running and act as the central…
Added 1 month ago
H
Medical Office Administrator
HealthOne
Toronto, ON
- $20 to $24 CAD / hour
HealthOne is seeking experienced an Medical Office Administrator to join our expanding team. If you have a strong background in walk-in and family medicine, thrive in a fast-paced…
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia.
Added 1 month ago
MG
Administrative Coordinator - Sparwood
Manitoulin Group of Companies
Sparwood, BC
- Full-time
Added 1 month ago
EI
Office Coordinator
EFS-plastics Inc.
Lethbridge, AB
- Full-time
POSITION: Office Coordinator - Existing Vacancy
Added 1 month ago
MF
HR & Office Coordinator
Mosaic Forest Management
Nanaimo, BC
- Full-time
Mosaic is seeking a HR & Office Coordinator to work out of our Nanaimo office on Vancouver Island, British Columbia.
Added 1 month ago
M
Export Operations & Office Manager
Mandrake
Mississauga, ON
- Full-time
Broker, FDA, CBP or cross-border logistics exposure is helpful, but speed of learning matters just as much
Added 1 month ago
BT
Administrative Coordinator - Temporary
Baker Tilly Canada
Elora, ON
- Temporary
Expected to work effectively with firm-approved tools and platforms, which may include Office 365 applications, iFirm TaxPrep, CaseWare, Adobe eSign, and iFirm Client Portal, and to follow…
Added 4 months ago
CI
administrative officer
Canworldvisa immigration Services
Montreal, QC
- Full-time

IT Office Coordinator

Antigonish, NS, B2G 2W5, Canada

Position Title: Office Coordinator Department: IT Services Position Type: Full-time Continuing Classification: MPE Band B Salary Range: $44,967 to $54,951 (based on 37.5 hours per week) Posting Date: September 17th, 2026 Closing Date: October 2nd, 2026, at 1:00 PM AST · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Position Title: Office Coordinator Department: IT Services Position Type: Full-time Continuing Classification: MPE Band B Salary Range: $44,967 to $54,951 (based on 37.5 hours per week) Posting Date: September 17th, 2026 Closing Date: October 2nd, 2026, at 1:00 PM AST
Job type: Full-time
Working hours: 37.5 hours per week
Posting language: English
Posted: Sep 18, 2026

Original job description

Position Title: Office Coordinator
Department: IT Services
Position Type: Full-time Continuing
Classification: MPE Band B
Salary Range: $44,967 to $54,951 (based on 37.5 hours per week)
Posting Date: September 17th, 2026
Closing Date: October 2nd, 2026, at 1:00 PM AST

Position Description

The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This position serves as a central coordination point for departmental activities, facilitating communication, managing administrative processes, supporting operations activities and departmental budget administration, coordinating procurement activities, and ensuring the efficient operation of the IT Services office.

The IT Services Office Coordinator works closely with IT Leadership, IT staff, university departments, internal stakeholders, and external vendors, to support the delivery of technology services across the organization. The role requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic environment.

The IT Services Office Coordinator supports departmental planning and financial reporting activities, maintains records and documentation, coordinates meetings and communications, assists with contract renewals and asset management processes, and contributes to continuous improvement initiatives within IT Services.

Key Responsibilities

Administration

- - Maintains and coordinates annual IT Services calendar of recurring administrative and operational activities.
  - Coordinates and schedules recurring and ad hoc IT Services leadership & departmental meetings.
  - Attends ITS team meetings, keeping records of progress and actions.
  - Assists with IT Services employee recruitment and hiring process as required.
  - Coordinates annual professional development planning for department, including tracking of related employee expenditures.
  - Manages ITS spaces and arranges facility bookings as required.
  - Assists in the development, documentation and implementation of office procedures.
  - Organizes ITS events, training sessions, and presentations.
  - Maintains office and kitchen supplies and some equipment.
  - May maintain and report on time tracking data for IT Services Leadership team.

Project Support

- - Participates in the maintenance of the ITS project portfolio, resource tracking and reporting processes.
  - Assists with documentation and coordination of annual IT planning and review processes.
  - Provides support for (some) internal (ITS) projects as needed or required.

IT Operations Support

- - Provides comprehensive support to IT leadership for departmental budgets including tracking invoices and spending, reconciliation, reporting, bi-annual fiscal projections, future fiscal budget submissions.
  - Supports IT Services vendor management, contract & license management activities for technology services, hardware, software.
  - Supports IT asset management program and related activities.
  - Coordinates with Procurement for staff, faculty and research computer purchases.
  - Liaises with other department around campus events requiring ITS support.
  - Coordinates Cybersecurity Awareness Month (CAM) preparation and participates in CAM planning.
  - Is a member of the university's cyber incident response team (CIRT)
  - May coordinate and deliver ITS communications through social media, email, newsletters, etc.
  - May assist with conducting IT market research and produces reports for IT leadership.

Qualifications/Skills

- - A vocational diploma or university degree.
  - Excellent relationship building skills with a focus on professionalism and quality control.
  - Excellent time management, organizational skills, and planning/forecasting skills.

To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility. We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The IT Office Coordinator provides administrative, project, and operational support to the IT Services team to ensure efficient office functioning. Key duties include managing budgets, tracking project portfolios, coordinating communications, and translating technical information into business language.

Requirements

Candidates must possess a vocational diploma or university degree along with strong organizational and time management skills. The role requires the ability to build professional relationships and effectively manage administrative tasks within a technical environment.

Skills

Administrative support
Project management
Budgeting
Procurement
Time tracking
Data analysis
Technical translation
Business correspondence
Calendar management
Event coordination
Travel arrangements
Policy documentation
Market research
Relationship building
Time management
Organizational skills

Visa sponsorship

Not detected in the job text

Keywords

IT Services
Office Coordinator
Budgeting
Procurement
UKG
Project Management
Data Analysis
Market Research
Hardware
Software Licensing
Administrative Support
Communications
Policy Documentation
Time Tracking
Facility Management
Business Correspondence
Scheduling
Reporting
Professionalism
Quality Control

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Office administrator jobs in Canada