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Added 7 mins ago
AB
Packaging Procurement Coordinator
Ace Beverage Group
Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
…better-for-you products, innovation and connecting with our local community. We are a Canadian beverage alcohol company behind brands including Cottage Springs, Nude, Shore Shakers, and…
Added 7 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
Establishes and maintains effective, productive relationships with staff, peers, immediate supervisor and senior management and with the campus community
Added 7 mins ago
SS
Client Care Supervisor (RPN) - Supportive Housing
SPRINT Senior Care
Toronto, ON
- Full-time
The Client Care Supervisor reports to the Client Services Manager and works closely with SPRINT Senior Care staff, caregivers, families, vendors, and service partners to ensure quality…
Added 7 mins ago
TS
Vendor Business Manager, HPI Personal Systems and Services | Gestionnaire des affaires partenaires, systèmes personnels et services HPI
TD SYNNEX Canada ULC
Mississauga, ON
- $61,000 to $78,000 CAD / year
- Full-time
As a Vendor Business Manager (VBM) supporting HP Inc. (HPI) Personal Systems & Services, you will play a key role in driving business growth, profitability and strategic vendor…
Added 7 mins ago
FB
Produce Production Assistant Manager
Farm Boy Inc.
Toronto, ON
- From $21.5 CAD / hour
- Full-time
…fresh shopping experience by partnering with the Department Manager to drive strong operational results. With a customer-first mindset and hands-on leadership approach, you’ll help maintain…
Added 22 mins ago
FH
Registered Nurse, Surgical Services - Inpatient - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $41.42 to $59.52 CAD / hour
- Other
…interprofessional care team, initiates referrals to appropriate health care/community…
Added 22 mins ago
CN
Lodge Manager - PNW
Civeo North America
Kitimat, BC
- Full-time
…approach focuses on guest wellbeing, operational efficiency, community building and a property development mindset – making us a leading provider of accommodation…
Added 22 mins ago
WR
Commis d’entrepôt/Chauffeur
Westlake Royal Building Products
Sherbrooke, QC
- Full-time
Training & Development - Access to multiple platforms of learning (online, in person, 3rd party training institutions)
Added 22 mins ago
S
Home Health Care - Specialist Rehab Product
Sobeys
St. John's, NL
- Full-time
Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community.
Added 22 mins ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Victoria, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 22 mins ago
AE
Health & Safety Manager, Ontario Region
Agnico Eagle Mines Limited
Sudbury, ON
- Full-time
Reporting to the Corporate Director, Health and Safety, as the Health and Safety Manager, Ontario Region, is a strategic leader responsible for supporting health and safety operations…
Added 22 mins ago
S
Prepared Foods - Clerk Department Second Deli
Sobeys
Truro, NS
- Full-time
Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community.
Added 22 mins ago
CN
Manager, Waste Program Oversight
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…decommissioning, and long-term waste management objectives? If so, the Manager, Waste Program Oversight role at CNL is key to enabling regulatory compliance and supporting important waste…
Added 22 mins ago
CN
Manager, Waste Technical Services
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…decommissioning and long-term waste management outcomes? If you do, the Manager, Waste Technical Services plays a critical role in enabling safe, efficient, and compliant waste management…
Added 22 mins ago
CN
Performance Assurance Specialist
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
Added 22 mins ago
FL
Experienced Associate, Audit
Fuller Landau LLP
Toronto, ON
- Full-time
Identify accounting issues and collaborate with Senior Associate or Manager to develop work plans
Added 22 mins ago
FH
Licensed Practical Nurse, Full Scope - Langley Memorial Hospital
Fraser Health Authority
Langley (District), BC · City of Langley, BC
- $32.84 to $44.96 CAD / hour
- Full-time
Under the direction of the Manager, Clinical Operations or designate and in collaboration as a member of a multidisciplinary team; performs assessments, plans, implements and evaluates…
Added 22 mins ago
S
Produce - Clerk Produce
Sobeys
Dartmouth, NS
- Full-time
Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community.
Added 22 mins ago
UO
Marketing and Communications Coordinator, UCalgary Continuing Education
University of Calgary
Calgary, AB
- Full-time
The Marketing and Communications Coordinator reports to the Manager, Marketing and Communications. This versatile generalist position is designed to provide flexible support to all members…
Added 22 mins ago
WI
Senior Technical Manager, Project Management
WSP in Canada
Regina, SK
- Full-time
Build the Future With Us – Step into a role where your project leadership truly shapes outcomes. As a Senior Project Manager, you’ll take ownership of complex, meaningful projects supported…
Added 22 mins ago
S
FT Supervisor Grocery Graveyard - Thrifty Foods
Sobeys
Sidney, BC
- Full-time
Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community.
Added 22 mins ago
S
Replenishment - Manager Grocery
Sobeys
Fredericton, NB
- Full-time
Embark on a rewarding career with Sobeys Inc., celebrated among Canada’s Top 100 employers, where your talents contribute to our commitment to excellence and community.
Added 22 mins ago
PV
Pearle Vision - Store Manager 1 - #S473 Toronto, ON
Pearle Vision
Toronto, ON
- Full-time
…they need. Consider working for a Pearle Vision right in your community. We look for employees who are creative, energetic, and people focused looking for exciting opportunities in eye care…
Added 22 mins ago
EA
Director, PE Business Partner - Mobile
Electronic Arts (EA)
Vancouver, BC
- Full-time
…around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter.…
Added 22 mins ago
PV
Pearl Vision - Licensed Store Manager 2 - #S474 Toronto, ON
Pearle Vision
Toronto, ON · East York, ON
- Full-time
…they need. Consider working for a Pearle Vision right in your community. We look for employees who are creative, energetic, and people focused looking for exciting opportunities in eye care…

St. Francis Xavier University

Program Assistant, StFX Online

Antigonish, NS, B2G 2W5, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 13, 2026
Experience: Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Working hours: 37.5 hours/week
Posting language: English
Posted: Nov 2, 2026

Original job description

Position Title: Program Assistant
Department: Centre for Online Learning & Professional Studies
Position Type: Full-Time
Classification: NSGEU, Band 4
Hourly Range: $21.44-26.20 for 37.5 hours/week
Posting Date: November 3, 2026
Closing Date: November 13, 2026

Position Summary

The Centre for Online Learning & Professional Studies (StFX Online) is currently seeking a Program Assistant to aid with the delivery of various off-campus and online Education programs. The Program Assistant performs a full range of duties carried out in collaboration with key departments on campus including the Registrar’s Office, Admissions, Business Office, Conference Services, and the Tramble Centre for Accessible Learning, in the delivery of core programs and special projects including a range of degree and non-degree programs throughout the calendar year.

Reporting to the Manager, Projects & Education Programs, the Program Assistant works as part of a team of professionals to provide high-quality educational experiences. This position works with a variety of programs including the Certificate in Outdoor Education, Certificate in Elementary Mathematics Education, and the Off-Campus Bachelor of Education.

Key Responsibilities

Prepare course registrations in collaboration with the Office of the Registrar, Student Accounts, and program leads, to ensure accurate registration and enrolment.
Build courses and manage student registrations through Banner, the university’s Student Information System.
Enter official transcript notes in Banner.
Produce and assemble essential documentation for acceptance packages as well as generate package for program completion.
Coordinate the admissions process for Education programs, managing applications, communications, and applicant records through Target X.
Responsible for accounts payable and accounts receivable: issuing invoices and receipts, collecting tuition and fees for multiple programs and courses.
Working with Accounts Receivable, track and invoice for outstanding revenue and fees and adjust as needed.
Generate reports for program budgets, registration and attainment tracking, and various program statistics.
Assist with the creation of contract letters and payroll requests for coordinators, professors and instructors in compliance with AUT Collective Agreement.
Assist with team projects by tracking tasks and escalating issues to the Manager.
Contribute to the documentation of tasks and processes and identify areas for improvement or efficiency.
Identifying and booking locations for events and off-campus classes.
Frontline support (using email and triaging requests via Helpdesk ticketing software) for prospective students, active students, and instructors.

Qualifications

Post-secondary diploma in a related field and 3 to 5 years’ experience (or combination of skills and experience)
Excellent organizational, interpersonal, communication and time management skills.
The Program Assistant must have an understanding of online education and proficiency in the skills required to assist students in online education.
Ability to collaborate with colleagues to support students and instructors across a variety of academic programs.
Ability to handle a full range of inquiries with accuracy and professionalism.
Knowledge of university policies and procedures.
Proficiency in Microsoft 365 (SharePoint, Teams, Outlook, Word, Excel, PowerPoint, Planner, Forms, etc.)
The technical skills to work effectively with university IT systems (UKG, TargetX, TeamDynamix, X-Reports, etc.)
Strong problem-solving skills and the ability to complete multiple tasks in a timely and effective manner.
Highly organized; able to produce high-quality work and meet deadlines under pressure.
Ability to work independently while also collaborating effectively with faculty, staff, students, and external partners.
Demonstrated commitment to providing exceptional customer service and contributing positively to a collaborative team environment.

To apply for this opportunity, click the "Apply Now" button and upload your cover letter, resume and references.

StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

StFX is seeking candidates who are committed to contributing to our priorities of equity, diversity, and inclusion. A demonstrated ability in fostering a climate of inclusion and cultural safety is a strong asset. Preference will be given to applicants who bring lived experience of historically excluded groups.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact Human Resources at hr@stfx.ca or 902-867-5038.

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically strong and highly engaged in every aspect of life, determined to make a positive impact on the world.

In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

Apply About employer

More about this job

Responsibilities

The Program Assistant manages student registrations, admissions processes, and financial tasks such as invoicing and accounts receivable for various education programs. They also provide frontline support to students and instructors while assisting with program reporting and administrative documentation.

Requirements

Candidates must possess a post-secondary diploma in a related field and 3 to 5 years of relevant experience. Proficiency in Microsoft 365 and university IT systems, along with strong organizational and communication skills, is required.

Skills

Administrative support
Student registration
Data entry
Accounts payable
Accounts receivable
Reporting
Customer service
Time management
Organizational skills
Microsoft 365
Banner
TargetX
Problem-solving
Communication
Interpersonal skills
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Higher Education
Banner
TargetX
Microsoft 365
Accounts Payable
Accounts Receivable
Student Information System
Registration
Admissions
Data Management
Reporting
Customer Service
TeamDynamix
UKG
Administrative Support
Education Programs
Budgeting
Payroll
Documentation
Scheduling
Professional Studies
Online Learning
Equity
Diversity
Inclusion
Academic Support
University Administration
Project Coordination
Transcript Management

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